Lost track of that important client contract again?
As a small business owner, you’re probably all too familiar with the hassles of managing piles of documents scattered across emails, desktops, and filing cabinets. When files go missing or take ages to find, your day slows down and critical tasks fall through the cracks.
And that is frustrating for your workflow.
The truth is, the more your business documents get out of hand, the more you risk missed deadlines, compliance headaches, and unhappy customers.
Interestingly, data from Iron Mountain shows that employees spend an average of $120 worth of time daily looking for documents, which really adds up at the end of the month. Just imagine how that impacts your bottom line.
So what you really need is the right document management solution to streamline how you store, search, and secure every file.
In this article, I’m going to walk you through the best DocStar alternatives to help you organize your business documents in 2025.
You’ll discover tools that boost productivity and safeguard your information, helping you work smarter and faster.
Let’s get started.
Quick Summary:
1. Laserfiche – Best for AI-driven document management, automating workflows, and seamless integration across business applications.
2. Tungsten Automation – Ideal for automating content-heavy workflows with AI and robust PDF editing tools for finance and logistics.
3. OpenText – Great for enterprises needing centralized document management with strong security and automated processes to ensure compliance.
4. DocStar – Best suited for businesses seeking advanced data capture, flexible workflow automation, and strong compliance tools.
5. Document Locator – Ideal for automating document control processes, ensuring compliance and enhancing document accessibility in various industries.
1. Laserfiche
Lost documents slowing your business down?
Laserfiche’s AI-driven document management centralizes your content and automates tedious tasks, so you get more done with less hassle.
With intelligent data capture, you can quickly extract information from invoices, contracts, and handwritten forms, eliminating manual data entry errors and delays. This means you save time and can focus on growing your business.
The software also automates workflows using low-code tools, which helps reduce repetitive tasks and boosts your team’s productivity. It’s especially great if you want your staff to focus on strategic work instead of paperwork.
If security and compliance matter to you, make sure to check out the benefits of secure file sharing for law firms as you evaluate different platforms.
Laserfiche keeps everything secure and compliant, with audit trails built in. This gives you peace of mind when audits come around and ensures your records are always up to date.
Another plus is how Laserfiche integrates seamlessly with hundreds of business apps. You no longer waste time searching for documents across multiple systems because everything’s accessible from one platform.
For those looking to explore how Laserfiche compares to other leading options, my article on the best Egnyte alternatives can help you benchmark more solutions for your document management needs.
And because the platform offers prebuilt solution templates, you can get started faster and tailor it to your exact business needs.
Key features:
- AI-powered intelligent data capture: Quickly extracts and processes data from diverse document types to reduce manual entry and speed up your operations.
- Low-code process automation: Customizes workflows with minimal coding, letting you automate routine tasks and improve your team’s efficiency.
- Seamless integrations with business apps: Centralizes document access by connecting to hundreds of critical systems, eliminating the hassle of searching documents in various places.
Verdict:
Laserfiche stands out as one of the best docstar alternatives for business owners seeking streamlined document management combined with intelligent automation. Gartner recognized Laserfiche as a leader in 2024, and customers praise its ease of use. Its AI-driven features and flexible automation deliver impressive efficiency gains for busy teams.
Book a free demo of Laserfiche
2. Tungsten Automation
Struggling to keep your documents organized and efficient?
Tungsten Automation helps you automate content-heavy workflows using AI-powered process orchestration.
With its low-code platform, you can streamline data-intensive document tasks, reducing manual effort and improving accuracy. This translates into faster turnaround times and less risk of costly errors. For example, accounts payable teams benefit from AI-powered invoice analytics that speed up processing any invoice, regardless of format or source. If you’re interested in optimizing these processes, be sure to read my guide on how to streamline accounts payable for additional tips.
You get to increase productivity and ensure compliance while scaling your business operations.
Their hybrid cloud print management is another smart solution to your challenge of secure and flexible document handling for remote or hybrid work environments.
In addition, its powerful PDF and eSignature tools simplify document collaboration, editing, and approval. This means fewer bottlenecks and faster document approval across your workflow.
Overall, Tungsten offers comprehensive solutions to organize and automate your business documents, freeing up your time for higher-value tasks.
When it comes to large enterprises, the platform supports millions in processed volume, with 25,000+ customers and partnerships with top global banks and insurers demonstrating its reliability.
If you want to accelerate document workflow automation while staying compliant and secure, Tungsten Automation is a solid choice.
I am particularly impressed by how it integrates AI to extract critical data and orchestrates processes effortlessly, which can cut down errors and delays.
This makes it ideal for finance and logistics industries where document accuracy and speed are essential.
Key features:
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AI-powered automation for content-heavy workflows: Reduces manual data entry, accelerates approvals, and improves document processing speed across departments.
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Hybrid cloud print and capture management: Enables secure, flexible document printing and capture for remote and hybrid work environments, boosting productivity and control.
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Integrated PDF editing and eSignature tools: Streamlines collaboration, approval, and compliance with intuitive digital document tools embedded within your workflows.
Verdict:
Tungsten Automation stands out as one of the best docstar alternatives for finance and logistics professionals looking to streamline document workflows. Supporting over $1.5 trillion in accounts payable automation and trusted by top banks, it combines advanced AI, low-code customization, and secure cloud print management to deliver reliable efficiency and compliance.
Book a free demo of Tungsten Automation
3. OpenText
Are your business documents scattered and unmanageable?
OpenText offers a comprehensive enterprise information management platform to help you organize, secure, and automate your document processes efficiently.
It tackles the chaos of unstructured data by integrating content management, process automation, and AI-powered analytics in one place. This means you can quickly locate documents, streamline workflows, and meet compliance standards without hassle.
Strong document security and access control protect your sensitive information from unauthorized use.
OpenText supports collaboration across teams with centralized content repositories, making teamwork smoother and more transparent.
Its intelligent automation capabilities reduce manual tasks and accelerate business processes, freeing you up to focus on growing your business.
Another key strength lies in its scalability, letting you handle growing document volumes without performance dips or complex reconfiguration.
u>Designed for enterprises requiring robust control and compliance, OpenText handles diverse content types and business use cases, from regulated industries like healthcare and finance to manufacturing and government.
The platform also provides comprehensive audit trails, helping you maintain regulatory compliance with confidence.
Key features:
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Centralized content management that consolidates your documents in a secure, searchable repository to reduce lost files and improve data governance.
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Intelligent automation powered by AI, automating routine document workflows to boost productivity and reduce operational errors.
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Strong compliance and security controls with detailed audit trails to ensure your business meets industry regulations and protects sensitive data.
Verdict:
OpenText makes a powerful choice among the best docstar alternatives for enterprises focused on organized, compliant document management. Its combination of AI-driven process automation and secure, centralized repositories helps companies like one leading global bank enhance efficiency and maintain compliance effortlessly. This platform is built to support your business’s growth without compromising control or security.
4. DocStar
Struggling to organize business documents efficiently?
DocStar offers advanced data capture and extraction technology to eliminate manual entry and improve accuracy for your document management.
It centralizes all your documents, streamlining storage and retrieval with secure version control to ensure nothing gets lost or mixed up over time. You can automate workflows to speed up approvals and reduce errors, freeing you from repetitive tasks that slow productivity down.
Automation is at the heart of the solution.
By integrating with your existing ERP and business systems, DocStar scales as you grow without losing performance or flexibility.
Their AP Automation solution is a key feature for finance teams, reducing invoice processing times and improving accuracy. You might also want to see how other DocuWare alternatives stack up when it comes to finance-focused automation. It allows your administrative team to focus on higher-value activities instead of chasing paperwork. This transformation helped Coast Counties Truck & Equipment Co. shift staff roles towards leadership support.
DocStar also provides robust security and compliance tools like encryption, access controls, and audit trails, so you can confidently meet industry regulations with less effort. Mobile accessibility lets you review and approve documents anytime, keeping your business moving even while on the go.
u>Collaboration tools enhance team communication with secure sharing and commenting to keep projects on track.
Key features:
- Advanced data capture and extraction that reduces costly manual entry by accurately importing info from a wide range of document types, boosting productivity and data reliability.
- Customizable workflow automation designed to speed approvals and control complex business processes, minimizing errors and saving time for busy professionals like you.
- Strong security and compliance controls including encryption and audit trails, so you safeguard sensitive business documents effortlessly while staying compliant.
If you’re seeking even more ways to organize documents, check out options on LogicalDOC alternatives for a comparison guide.
Verdict:
DocStar stands out as one of the best docstar alternatives if you’re a business owner aiming to eliminate inefficiencies in document handling. Its intelligent automation helped Franklin Foods reduce manual invoice processing, boosting finance team capacity. Solid integration options and flexible deployment make it ideal for evolving business needs.
5. Document Locator
Struggling to keep your business documents organized and accessible?
Document Locator helps you centralize documents and automate workflows to reduce errors and improve efficiency.
This Windows and web-based software simplifies managing quality, HR, and project documents by automating file version control, routing, and approvals. It means you waste less time hunting for files or worrying about outdated versions.
You get a system that’s built to improve your document control processes.
The software supports automated workflows that move documents through review and approval steps without manual follow-up. That keeps things moving and ensures compliance with standards like ISO, FDA, and HIPAA.
You might also find value in how HR document management software can streamline team organization, especially when handling sensitive employee files.
Its full text search lets you find files quickly by searching content, which saves your business from wasting time on manual searching. You can also access documents remotely via the web, so your team stays productive whether onsite or traveling.
Another interesting capability is the paperless eForms feature, which helps eliminate physical paperwork and speeds up data collection.
Flexible security controls ensure users only see what’s relevant to them, protecting sensitive information while allowing collaboration.
Key features:
- Centralized document management that reduces errors: Creates a single source of truth for your files, helping you avoid lost documents and version confusion while boosting productivity.
- Automated workflows to streamline compliance: Routes files for review and approval, enforcing regulatory standards and reducing manual process delays.
- Powerful search and remote access: Find documents by full content search and allow secure online file retrieval, supporting your team wherever they work.
Verdict:
If you’re looking for the best docstar alternatives, Document Locator stands out for its robust document control, automated workflows, and compliance-focused features. Its user-friendly setup helped companies like The Anspach Effort reduce document retrieval time from minutes to seconds. That combined with strong security and eForms capabilities make it an excellent fit for businesses needing reliable document management.
For firms with a focus on compliance, staying aware of important documents for financial advisors can boost your efficiency and peace of mind.
Book a free demo of Document Locator
6. Revver
Struggling with lost or chaotic documents?
Revver automates document storage and workflow to eliminate lost files and repetitive manual work.
Its AI-driven system creates automated folder templates and enforces consistent naming conventions, so your documents are always organized and easy to find. This means you save up to 20% of labor hours by reducing time wasted on document retrieval.
You can also automate routine workflows, which cuts down on repetitive tasks and human errors. This helps your team focus on more meaningful work instead of getting bogged down by paperwork.
Collaboration gets a boost, too.
Revver’s platform integrates communication, document sharing, and eSignature tools, enabling your team to work together smoothly without delays or confusion. If you’re looking to make your processes even more efficient, here are a few game-changing ways to cut errors and speed up approvals.
Another standout is its robust security and governance features, including bank-grade protections and configurable access controls. This helps keep your sensitive documents safe, while ensuring compliance with industry regulations.
You’ll have a true ally in managing documents whether you’re in insurance, accounting, healthcare, or manufacturing, thanks to Revver’s tailored solutions for various industries.
Key features:
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Automated document organization: AI-enabled folder templates and naming rules reduce document sprawl and speed up retrieval, boosting your team’s productivity.
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Workflow automation for repetitive tasks: Streamline approvals, reviews, and other document-dependent processes to eliminate manual errors and free up vital staff time.
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Integrated collaboration and eSignature: Securely share documents, communicate across teams, and complete signature workflows all in one centralized platform. You might also want to explore expert tips to boost productivity with better file organization software options.
Verdict:
Revver earns its place among the best docstar alternatives by transforming cumbersome document management into a growth driver for teams like yours. It has helped thousands enhance efficiency and compliance, with companies reporting up to 20% labor hour savings in document retrieval. If you want a scalable, secure, and intelligent system to organize and automate your business documents, Revver is a strong contender.
7. FormAssembly
Is managing complex forms slowing you down?
FormAssembly helps you build and automate secure web forms that streamline data collection and document workflows effortlessly.
With its powerful form builder, you can customize forms quickly, add validation rules, and even embed images or videos. This means you get accurate data without endless back-and-forth or messy errors. The drag-and-drop interface makes it easy, so you don’t need to code or hire a developer.
Its strength lies in deep integrations, especially with Salesforce. You can automatically prefill forms with Salesforce data or update contacts and records directly, saving you from double entry and keeping your databases fresh.
You control exactly who can access what with advanced access control features.
FormAssembly takes security seriously. You get GDPR-compliant forms, SSL encryption, and options like CAPTCHA to keep spam at bay. Plus, audit logs and secure file uploads help you meet compliance without headaches.
Another standout feature is its workflow automation. You can set up conditional rules so your forms trigger emails, update records, or redirect users based on responses, making your processes smoother and faster.
I also found their theme editor useful to customize the look and feel, ensuring forms fit your brand perfectly. Mobile responsiveness means your customers can reliably complete forms on any device, reducing drop-offs.
FormAssembly is ideal if you want a solution that combines easy form creation with robust data handling and secure document capture and processing for your business.
Key features:
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Intuitive drag-and-drop form builder: Quickly create accurate, customizable forms that reduce errors and speed up data collection without coding.
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Powerful Salesforce integration: Automatically prefill and update Salesforce records, eliminating manual data entry and improving data consistency.
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Advanced security and compliance: Secure forms with SSL, GDPR compliance, CAPTCHA, and audit logs to meet regulatory requirements confidently.
Verdict:
FormAssembly stands out among the best docstar alternatives for small business owners who need secure, customizable forms that seamlessly integrate with Salesforce. Its workflow automation and data validation helped organizations like Bronco Wine optimize processes while reducing manual tasks. If you’re after precise data capture with compliance baked in, this is worth a look. For tips on how to streamline invoice processing, FormAssembly’s automation tools can play a pivotal role.
Start a free trial of FormAssembly
8. Stack Overflow
Struggling to keep your team’s knowledge organized and accessible?
Stack Overflow for Teams offers a private space where developers and technologists can share and collaborate on internal knowledge easily.
This tool helps you connect your team with fast, searchable answers, reducing time wasted digging for information. Instead of lost or siloed documents, everyone finds what they need in one place.
It’s all about improving collaboration.
By centralizing your company’s technical knowledge, Stack Overflow creates a trusted resource that grows with your team’s collective expertise.
The platform also supports structured Q&A formats, which means every question’s answer is stored clearly and can be found quickly later. If your organization struggles with ensuring solid documentation habits, my tips on change management documentation can help you foster a collaborative, open information culture.
Another standout feature is how it fosters real-time collaboration. You can ask questions, provide answers, and link to relevant resources effortlessly, keeping everyone on the same page.
It’s especially powerful if you’re managing developers or IT teams who need clear, instant access to shared knowledge. If you want to see more strategies to ensure your team maintains productivity and document clarity, check out these DMS adoption tips for maximizing your documentation systems.
Key features:
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Private knowledge sharing platform: Stack Overflow for Teams lets you build a centralized, secure knowledge base for your business, avoiding information silos and lost data.
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Powerful search and Q&A format: The searchable Q&A model ensures your team finds accurate solutions fast, cutting down wasted time and improving productivity.
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Real-time collaboration tools: Facilitate communication and problem-solving among developers with features enabling quick questions, answers, and resource sharing.
Verdict:
Stack Overflow stands out among the best docstar alternatives for tech-focused teams aiming to organize their internal documentation and knowledge effectively. It helped companies like Atlassian increase team efficiency by giving everyone quick access to expert answers, reducing downtime and miscommunication.
Start a free trial of Stack Overflow
9. GitHub
Struggling to organize your development projects efficiently?
GitHub helps you manage projects and collaborate seamlessly in one place.
It provides an integrated platform where you can track issues, review code, and coordinate your team’s workflow. This keeps everyone aligned and prevents tasks from falling through the cracks. You can plan effectively using GitHub Projects, which syncs your tasks with your codebase automatically, reducing manual updates and confusion.
Collaboration gets easier when all your documentation, code, and discussions are centralized.
The platform offers powerful automation tools like GitHub Actions, letting you automate workflows such as testing, deployment, and more. This means less time spent on repetitive tasks and more focus on building what matters.
With GitHub Codespaces, you can get a ready cloud development environment instantly set up, so your team can start working without delays.
Another standout feature is GitHub Advanced Security, which uses AI to find and fix vulnerabilities fast, helping you keep your projects secure without slowing down development.
GitHub integrates with over 17,000 tools you already use, making it flexible for various workflows and industries.
Key features:
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Integrated project management and issue tracking let you centralize your documents, tasks, and code in one hub, reducing lost files and miscommunication.
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Powerful automation with GitHub Actions helps you speed up workflows by automating routine tasks, freeing up your time for important development work.
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Advanced security features powered by AI identify and fix vulnerabilities quickly, so you can keep your projects safe without slowing down your release cycles.
If you’re looking for tools geared toward optimizing workflow on your Windows PC, GitHub can fit into that environment with its integrations and support.
Verdict:
GitHub stands out as one of the best docstar alternatives, especially if you need to organize your development documents and workflows all in one platform. Its ability to centralize project management, automate tasks, and enhance security has helped companies like Mercedes-Benz streamline onboarding and improve efficiency. If you want a robust solution that scales, GitHub will deliver.
10. Avidian
Struggling to organize business documents efficiently?
Avidian offers a cloud-based document management system that lets you upload, organize, and access documents anywhere.
This easy-to-use platform integrates deeply with Microsoft Outlook, so you can seamlessly manage emails and documents in one place. It means no more switching between apps or losing important files. This improves your efficiency and minimizes wasted time.
Its system is designed for complete accessibility, whether you’re on a desktop, tablet, or smartphone.
If you find emails getting overwhelming when attached documents pile up, see how an email document management system can help you stay on top of your inbox.
You won’t miss files or lose important data ever again.
Another great feature is its ability to centralize communications and document storage right inside Outlook. This means everything your business needs is instantly available, reducing the chances of lost paperwork and improving collaboration across teams.
Avidian also supports customizable workflows to automate routine tasks and keep your processes smooth and consistent.
It’s a simple solution for staying organized and on top of your business documents.
Key features:
- Seamless integration with Microsoft Outlook allowing you to manage contacts, emails, and documents in one familiar space for better productivity and less switching between tools.
- Cloud-based document access from anywhere so you can quickly find or upload files on desktops, Macs, tablets, and mobile devices anytime, ensuring flexibility and business continuity.
- Customizable workflow automation helping you automate repetitive tasks and standardize document management processes, which reduces errors and frees up your time for higher-value work.
If you’re evaluating a switch to the cloud, my guide on how to implement cloud based document management will give you a simple roadmap to avoid bottlenecks and stay compliant.
Verdict:
Avidian stands out as one of the best docstar alternatives for small business owners who want to simplify document organization while staying productive in Outlook. Their cloud-based platform helped users increase revenue by 21% by improving workflow efficiency and document accessibility. This makes Avidian a smart choice if you want to keep your documents organized without breaking your rhythm.
11. Micromail
Struggling with software licensing headaches?
Micromail helps you cut through licensing complexity so you only pay for what your business truly needs.
For over 30 years, Micromail has focused on strategic software licensing and asset management. This means you don’t waste money on unnecessary licenses or scramble last minute for renewals.
They make sure your software investments work hard for you, helping to future-proof your business and maintain productivity. If you’re interested in how document management solutions can help you organize day-to-day business, check out the benefits of a document management software for more insights.
Micromail is about more than licenses; it provides expert advice tailored to your company’s unique software needs.
That means less stress around audits and agreements.
They offer continuous software asset management to keep your licensing lifecycle smooth, avoiding surprises or compliance risks.
You can also count on their partner services to handle hosting and contractual obligations so you can focus on growing your business.
Their collaboration with Ergo enhances IT delivery through professional, managed, and deployment services, giving you an end-to-end solution. If your team operates in HR or you’re looking to streamline human resource processes, you might want to explore HR document management software for more specialized workflows.
It’s easy to see why companies like Ardagh Group trust Micromail for Adobe licensing and support.
It keeps their operations stable and straightforward.
Key features:
- Strategic licensing consultancy ensures you optimize software spend and avoid paying for unused or unnecessary licenses, saving money and reducing waste.
- Comprehensive software asset management (SAM) provides lifecycle oversight to prevent audit risks and maintain compliance proactively rather than reactively.
- Partner and IT services deliver contractual hosting support and seamless IT deployment through trusted relationships with Microsoft, VMware, and others.
Verdict:
Micromail stands out among the best docstar alternatives because it goes beyond basic document management to optimize software asset usage and licensing costs for businesses focused on efficiency and compliance. Their 30+ years of experience and strong client partnerships make them a trusted choice for managing complex software environments without surprises or wasted spend.
Conclusion
Lost documents are a real pain, aren’t they?
As a small business owner, you face constant challenges in managing your document chaos. When files slip through the cracks, it not only impacts your efficiency but also threatens client deadlines and satisfaction. It’s disheartening to realize that employees spend an average of $120 per day looking for documents, which could be better spent on driving growth.
So, what’s the solution to this mess?
Leveraging Laserfiche can transform how you manage documents, allowing you to streamline your processes and improve productivity. With AI-driven automation, it enhances your team’s efficiency by managing workflows and ensuring quick access to files. The success stories of businesses, such as those that reduced their document retrieval time significantly, speak volumes about how it can impact your operations positively.
If you’re ready to reclaim your time and improve your document management, book a free demo of Laserfiche today.
Act now, and take the first step toward smoother, more efficient document handling. You’ll save time, reduce frustration, and empower your business to thrive!
