Struggling to keep audits and workflows on track?
Picking the right document management software for your enterprise can feel overwhelming, especially when the wrong choice means risk, wasted time, and compliance headaches.
It’s even tougher when every solution promises to simplify compliance but it’s unclear which actually delivers.
A recent Terralogic study found that 20% of the average workweek is lost just searching for documents—that’s almost a full day burned every week by inefficient systems. Imagine what those hours could be worth if reclaimed for real productivity and strategic work.
That’s why in this article I’m focusing on how to help you choose the right platform that actually reduces chaos, cuts risk, and helps you hit compliance targets.
I’ll break down the 11+ best document management software for enterprises to simplify compliance in 2025, with straight talk and practical insights on top features, integration, support, and cost.
You’ll leave knowing which solutions can boost productivity, tighten up processes, and relieve decision fatigue.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | FileCenter → | SMBs with high document volumes | |
| 2 | DocuWare → | Regulated mid-size enterprises | |
| 3 | M-Files → | Digital-first enterprise teams | |
| 4 | OpenText → | Global large enterprises | |
| 5 | Laserfiche → | Government & education agencies |
1. FileCenter
Keeping your files organized shouldn’t be so complicated.
With FileCenter’s Smart Filing and deep PDF management, you can finally control document chaos and reduce those risky manual mistakes.
If you’re tired of files getting lost, staff wasting hours tracking down the right version, or worried your team could slip up during audits, FileCenter covers these bases. The version control features make audit trails simple while Smart Filing keeps everything in the right place—even as volume grows.
Everything starts coming together here.
FileCenter gives your enterprise a simple way to stay compliant and in control by letting you organize, secure, and access your documents with just a few clicks.
One thing I think you’ll appreciate is how FileCenter’s Smart Filing automatically sorts documents using your business rules. If you need to process invoices, contracts, or records in high volumes, your staff can just scan or drop in the file—FileCenter does the rest and even uses OCR to name and route documents.
Plus, you’re getting built-in PDF editing and annotating, so nobody has to juggle three different tools just to redact, combine, or add notes. With detailed version control, your team can always roll back changes or check every revision if you need proof for compliance reviews or collaboration.
This means nothing falls through the cracks.
Key features:
- Smart Filing with OCR and Custom Rules: Automatically routes files to the correct folders and applies naming conventions, so your team doesn’t lose time or risk misfiling even under heavy document loads.
- Integrated PDF management, no third-party tools needed: Edit, merge, annotate, and secure PDFs inside FileCenter, so your staff works in one place instead of bouncing between apps.
- Detailed version control and audit history: Track every document change, instantly access previous versions, and provide robust audit trails essential for enterprise compliance needs.
Verdict: If you want a great document management software for enterprises that brings order, speed, and control to your documents, FileCenter’s Smart Filing and version tools make everyday compliance much less stressful—even for smaller teams handling hundreds of files daily.
2. DocuWare
Keeping control over enterprise documents shouldn’t be this frustrating.
You get intelligent indexing powered by AI that extracts and organizes important information so your team always finds what they need. Plus, robust workflow automation minimizes risky delays and human errors.
The way DocuWare brings together AI-driven search, automation, and secure archiving helps you fix problems like compliance headaches and document chaos. If you’re worried about wasted time or missed data, you’ll see how this setup directly improves productivity.
Let’s look at how this works in practice.
DocuWare gives your company a digital command center to organize, store, and route documents so nobody’s left guessing.
Here’s how intelligent indexing comes through: you scan or upload a file, and DocuWare auto-tags, organizes, and connects your info instantly. This cuts manual entry, making critical documents always easy to locate for anyone on your team.
You can then set up workflow automation to route contracts, invoices, or approval requests—freeing everyone from tedious tasks and making sure key steps never get skipped. Secure document archiving gives you peace of mind for audits and regulatory rules, with the ability to set granular user permissions and an audit trail for every change. The result is far fewer fires to put out, and a methodical system you can rely on.
You’re in control of your business’s documentation.
Key features:
AI-powered intelligent indexing for every document so your team skips data entry and can always instantly search, identify, and retrieve any file they need—no matter the department or format.
Built-in workflow automation for approvals and tasks means you can digitally route invoices, contracts, HR forms, and more, guaranteeing things don’t get lost or delayed in anyone’s inbox again.
Tamper-proof digital archiving and access controls help you meet strict compliance standards and secure sensitive business information, with real-time user permissions and a full audit trail.
Verdict: If you want an amazing document management software for enterprises, I’d put DocuWare at the top. Their AI-powered search and audit-proof archiving fix compliance issues, and document chaos for good—so your team can act fast and stay audit-ready at every stage.
3. M-Files
Is finding the right document in seconds a challenge?
M-Files uses a metadata-driven approach, so your files are organized based on what they are, not just where they’re stored.
This means your team can ditch outdated folder structures and rely on context and properties to find what matters. No more digging through buried directories, so your compliance audits are less stressful. By tagging files intelligently, every department—from legal to HR—accesses the latest version fast.
Let’s look at how your process gets easier.
If you’re dealing with tangled document chaos or strict compliance needs, M-Files gives you a smart way to manage and locate key business content.
With dynamic views, your team can instantly see documents relevant to their projects or roles—no need to move or duplicate files. This cuts down on wasted time and helps your people focus on actually using information, not just searching for it. Automated workflows handle approvals and reviews, reducing manual emails and missed steps.
Additionally, M-Files keeps all your files audit-ready by tracking what happens to every document, so if compliance is top of mind, you’re covered. This automation not only streamlines processes but also lets you demonstrate document control during audits. When you need to support digital transformation, metadata delivers context that traditional folder systems can’t match.
It’s document management built for your whole enterprise.
Key features:
- Metadata-driven document organization for instant searchability: Your team finds files by typing what they need, not guessing folders, making compliance checks and day-to-day work way smoother.
- Automated workflows for compliant document routing and approvals: Eliminate manual review reminders with built-in workflows for consistent, auditable processes across your business.
- Dynamic, role-based views for relevant information delivery: Each user gets context-specific views tailored to their projects or department, helping everyone work efficiently with the most current information.
Verdict: If you want an excellent document management software for enterprises, M-Files delivers with its context-based search, dynamic personalized views, and automated compliance workflows. Every team member always gets the right document, and you spend less time preparing for audits.
4. OpenText
Are you worried about fragmented content and compliance risks?
OpenText’s Content Suite Platform gives you a single place to manage every document from creation through secure archival, cutting down your exposure and simplifying oversight.
If you’re stuck juggling disconnected document silos, these features can help you get one version of truth, tighter control, and compliance baked into your everyday work. Plus, integrating with critical business tools lets you put all your files where your team already works, so nothing gets lost or duplicated.
That’s just the start of what OpenText unlocks.
Here’s how you can really tackle your content headaches with OpenText.
With OpenText, you can automate the entire document lifecycle, making sure your sensitive content is safely stored, accessible, and auditable every step of the way.
A big deal for your IT and compliance leads: integration with SAP and Salesforce bridges information gaps and eliminates manual copying, cutting back risks and confusion when you need complete records for audits or reporting.
Plus, their Intelligent Capture feature uses powerful AI and machine learning to scan and extract data from everything—contracts, invoices, HR forms—reducing human errors and streamlining those paper-based processes that always slow you down. It all means less wasted time, more insight, and an easier way to keep your business in check.
You’ll finally feel confident every file is covered.
Key features:
Enterprise-wide content lifecycle management ensures every file, from creation to archival, is stored securely and governed for compliance, giving you a single source of truth for audits.
Deep integration with SAP, Salesforce, and more brings all your documents into critical business apps to boost accuracy and efficiency, eliminating silos for smoother, faster workflows.
Intelligent AI-driven data capture tools scan incoming documents, extract details, and trigger digital processes so your team spends less time on manual, error-prone tasks.
Verdict: OpenText is a leading document management software for enterprises because it combines deep content lifecycle control, robust integration with business apps, and AI-powered data capture. If you need watertight compliance and effortless visibility across departments, it’s a great fit.
5. Laserfiche
Handling compliance can feel overwhelming for large teams.
Laserfiche brings you automation, records management, and intelligent data capture, so you’re not left chasing paperwork or worrying about missing a critical audit step.
It offers guided workflows and bulletproof audit trails that help you manage sensitive documents and enforce retention policies with full transparency every step of the way. Your team gets to focus more on driving value and less on repetitive admin work.
Here’s how these tools make a difference.
Laserfiche lets you digitize, organize, and automate your business documents, helping cut down errors and delays that creep in with manual work.
With intelligent data capture powered by OCR and AI, you can pull details from contracts, invoices, or forms in seconds and sort everything instantly for compliance or reporting needs. That’s a serious edge if you’re trying to keep pace with tougher regulations and growing file volumes.
Plus, Laserfiche’s rules-based records management combines secure retention scheduling and real-time audit trails, making sure your company always meets regulatory demands. If you need clear evidence for audits or litigation, the system tracks exactly who did what, and when. One college even saved 20,000 hours each year just by automating their manual processes. This kind of impact is huge when you want to speed up workflows, keep people accountable, and avoid legal headaches.
So you get real structure for your critical files.
Key features:
- Automated workflows that speed up daily approvals and eliminate manual paperwork, freeing up your team for more strategic, high-value projects instead of routine document chasing.
- Comprehensive records management with retention scheduling and real-time audit trails, giving you everything you need for consistent compliance and secure information governance.
- AI-powered data capture and OCR technology that extracts information automatically from contracts, forms, and invoices, reducing entry mistakes and giving you reliable, up-to-date files every time.
Verdict:
Laserfiche stands out as a leading document management software for enterprises thanks to its workflow automation, airtight compliance controls, and proven case studies—like saving one user 20,000 hours per year—making it a smart, scalable fix for your toughest documentation problems.
6. Hyland OnBase
Ever feel like managing documents slows everything down?
Hyland OnBase’s advanced document workflow automation speeds up approvals, routes content automatically, and keeps your team focused on high-impact work across your whole enterprise.
If you’re up against confusing compliance rules or worried about data security, you’ll find that OnBase gives you a centralized, secure repository with strong access controls. You can trust it to keep everything protected—no matter how complex your file structure might be.
Here’s what makes a real difference.
With Hyland OnBase, every document finds its place right away, and your compliance worries shrink. Your team’s day gets easier because all content lives in a single, protected hub, while automation takes care of the small stuff.
You’ll notice less risk and better control.
You can count on OnBase to keep your documents safe and your processes running smoothly. It gives you instant access to information across the business.
Plus, its records management tools make tough stuff—like retention schedules and regulatory checks—a breeze. You get automated lifecycle management, audit trails, and policy enforcement, all right out of the box, so compliance issues don’t sneak past you. Automated workflows mean reviews and approvals happen in record time, and user permissions keep sensitive information visible only to the right people.
The result: your processes just work, and compliance headaches fade away.
Key features:
- Automated document workflow and task management: Speeds up approvals and routing, helping your team move faster and reducing the manual busywork bogging down critical operations.
- Centralized secure repository with tight access controls: Protects all business content in one place, enforces security, and makes audits and compliance much less of a hassle.
- Built-in records management and governance tools: Actively manages retention, archiving, and content disposal to guard against legal risks and meet every regulatory need.
Verdict: If you want a leading document management software for enterprises, Hyland OnBase stands out for powerful workflow automation, centralized secure storage, and bulletproof records management—making compliance much easier whether you’ve got 100 users or 10,000.
7. Microsoft 365
Overwhelmed by compliance and document sprawl?
SharePoint Document Libraries give you organized storage, simple version control, and real-time editing, while OneDrive offers secure file access for everyone on your team.
This means your team can ditch email attachments, work together without tripping over outdated files, and be confident everything is tracked in place. Keeping everything centralized, secure, and up-to-date becomes effortless for your users.
Let’s take a closer look at why this matters.
With Microsoft 365, you don’t just store documents—you gain full control over every part of your workflow. Documents live in structured SharePoint libraries, while OneDrive means your people always have secure access, from anywhere.
Using SharePoint, your team can co-author files in real time without confusion. Everyone has the right version, collaboration is smooth, and your document history is always at your fingertips—no more tracking down old emails or worrying about lost work.
Plus, Microsoft Purview Compliance brings enterprise-grade protection into the mix. You get automated retention policies, advanced data governance, and eDiscovery, ensuring you’re always a step ahead of legal needs or regulatory audits. Individual users still keep the flexibility to share files as needed, but controls ensure no critical info falls outside your rules.
If you want control without headaches, this approach really works.
Key features:
- SharePoint Document Libraries for centralized collaboration: Create organized workspaces, manage versions, and keep everyone on the same page with simple, audit-ready controls built for enterprise scale.
- OneDrive for Business empowers individual secure access: Give every user secure personal cloud storage with powerful sharing options and safe, anywhere access—even supporting remote and hybrid work needs.
- Microsoft Purview for advanced compliance controls: Build in compliance with comprehensive data governance, customizable retention rules, and enterprise eDiscovery tools that make legal holds and audits simpler to manage.
Verdict: If you’re looking for a leading document management software for enterprises, Microsoft 365 ticks every box—with SharePoint and OneDrive driving collaboration, and Microsoft Purview handling compliance for even the strictest regulatory environments, especially within the Microsoft stack.
8. FileHold
Is finding the right document fast a struggle?
FileHold sorts your documents with advanced search tools and tracks what happens to every file with version control and audit trails.
This means you won’t waste time digging for paperwork or worry about lost file versions affecting compliance. Your team gets easy, secure access and oversight with reliable records for every document touchpoint.
You need a smarter way to handle documents.
With FileHold, your paperwork headaches start disappearing right away.
Their robust version control lets you track document edits, so you always know who changed what and can recover earlier versions. Strong audit trails back up every document action, making compliance checks less stressful—whether you’re in finance, healthcare, or any regulated sector.
If your team needs documents approved by several people, FileHold’s workflow and approval automation fixes the hassle. You can route files to the right people for sign-off automatically, stopping missed steps and miscommunications. And because FileHold’s full-text and metadata search is lightning quick, everyone finds what they need in seconds. This means less downtime, more productivity, and fewer costly errors.
Here’s why that matters for you.
Key features:
- Comprehensive version control and audit trails ensure real accountability for document changes, so you never lose track and can breeze through compliance audits.
- Advanced full-text and metadata search drastically reduces wasted time by letting anyone on your team find files in seconds, no matter the folder.
- Automated workflow and approval routes take manual steps away so your business stays on track with reviews, signatures, and compliance without endless back-and-forth.
Verdict: If you want a top document management software for enterprises that tightens control, automates reviews, and speeds up document retrieval, FileHold stands out—especially with options for both on-premise and cloud deployments to fit your company’s unique needs.
9. Revver
How do you keep document chaos from slowing you down?
If you’re looking for a document management tool that organizes, automates, and secures your files, Revver stands out with its automated document filing, built-in e-signature integration, and robust version history.
When you have mountains of paperwork, Revver’s powerful automation helps you file documents accurately using intelligent rules and Zonal OCR, cutting out time-consuming manual steps. You’ll also get secure e-signature workflows and a complete audit trail that protects your records and supports compliance.
It’s time to get more control over your enterprise content.
Revver takes the pain out of document intake and compliance headaches by letting you automate filing and approval steps. With e-signature support, everything you need to keep contracts and records legally sound and up to date is right at your fingertips.
If you need to keep your documents organized, maintain granular control over version history and automate approval workflows, Revver has your back. You free your team from repetitive tasks while keeping everything tracked for auditing, so nothing slips through the cracks.
Plus, I really like how Revver’s cloud storage means you can organize, store, and retrieve files from anywhere—no more chasing paper or missing files. With all your processes tied together, you get efficiency and peace of mind knowing your data is protected and always accessible.
That means you can finally focus on bigger projects.
Key features:
Automated document filing using intelligent rules and OCR: Revver saves you and your team hours by organizing documents instantly, reducing user error and helping your business scale without extra admin effort.
Integrated e-signature for paperless approval workflows: Securely collect legally binding signatures inside the platform, speeding up approvals for contracts, HR, and compliance documents from anywhere.
Comprehensive version history and audit trail for compliance: Every change is logged, so you always know who did what—making audits smoother and giving you ironclad accountability.
Verdict: Revver is a leading document management software for enterprises, bringing you automated OCR filing, e-signature integration, and detailed versioning to cut risk and boost efficiency. With users reporting ROI in under 18 months, it’s a proven choice for enterprise compliance needs.
10. FileCloud
Is managing enterprise documents slowing your progress?
You want your file management to be secure, quick, and flexible, so FileCloud ticks all those boxes with hybrid deployment, granular permissions, and lightning-fast smart search.
That means if you’re tired of slow document discovery or worried about improper access, FileCloud helps your team find vital files in seconds while tightly guarding confidential documents—without upending your IT setup.
With granular access and cloud choice, your life just got easier.
FileCloud has made secure and compliant document management feel simple.
If you’re worried about storage flexibility, FileCloud lets you pick on-premises, cloud, or even a hybrid combo—so your files live where you want. Plus, its full-text and metadata search zips through huge file libraries, which is perfect for anyone with compliance deadlines or audit requests.
I also like that you can control who sees every folder or document, down to the tiniest detail. Granular permissions mean you can lock down financial records or HR files while letting project teams freely share resources. Add in audit-ready logging, and you get compliance, transparency, and total control over your info. Together, these features solve the headaches I’ve seen in other systems.
That’s why I find FileCloud delivers real peace of mind.
Key features:
- Flexible hybrid deployment adapts to enterprise needs letting you use on-prem, cloud, or both, keeping control over storage and data residency without extra hassle.
- Powerful smart content search and metadata filtering so you and your team can quickly find exactly the files you need, slashing wasted time during audits or project crunches.
- Granular access controls for every file and folder giving you simple, robust security to keep sensitive info safe and meet tough compliance standards with minimal manual effort.
Verdict: FileCloud is a great document management software for enterprises, giving you hybrid deployment, powerful smart search, and detailed permissions that fit tricky compliance policies. If you’re after secure sharing, storage freedom, and peace of mind for your biggest projects, FileCloud is a top pick.
11. Zoho WorkDrive
Worried your team can’t keep track of important files?
With Zoho WorkDrive, your team gets organized Team Folders and detailed permissions to protect your documents and make collaboration straightforward.
If you’re dealing with messy file-sharing or sensitive files getting into the wrong hands, you’ll love how Zoho tackles this. The fine-grained access controls help you keep control over every document, and Unlimited File Versioning means you can always recover past changes without worry. Your team gets to focus on work, not tracking down lost files.
That’s why it’s a smart solution for growing teams.
When you need a simple way to handle secure document collaboration, Zoho WorkDrive covers all the bases.
Your files live in organized Team Folders, so everyone knows exactly where to find critical documents and who has access rights. This means you don’t have to chase down file owners or sort through layers of confusing folder structures.
Plus, unlimited version history lets your team recover older document versions instantly if anything goes wrong. You’re protected against accidental deletions or edits, reducing stress for everyone working on high-value projects.
Here’s how I see it making life easier: if you want to keep sensitive company data safe, manage detailed file permissions, and collaborate on docs with total clarity, Zoho WorkDrive checks every box. You can even use it with the full Zoho suite for tightly integrated project and document workflows. Your team spends less time fixing file problems, and more time moving work forward.
Document management really can feel this easy.
Key features:
- Team Folders for streamlined collaboration and organization: Let your team create, store, and manage documents in shared workspaces, so everyone always has convenient and secure access to the files they need.
- Fine-grained permissions for greater data security: Set detailed folder and file access controls, so you always know exactly who can view, edit, or share your documents, protecting sensitive business information.
- Unlimited file versioning and easy recovery options: Instantly restore older document versions, prevent accidental data loss, and maintain a full edit history — all without having to worry about storage limits.
Verdict: If you need a great document management software for enterprises, Zoho WorkDrive gives you total control with Team Folders, unlimited versioning, and granular permissions. Your team gets a secure, organized system for collaboration — especially vital when managing sensitive files or scaling growth.
Conclusion
Compliance chaos is costing you real time.
When you’re responsible for enterprise documents, picking the wrong platform can mean missed audits, version confusion, and hours lost chasing paperwork—stress you absolutely don’t need.
According to Terralogic, 20% of the average workweek disappears into document searches. That’s nearly a full day gone every week just hunting for files instead of moving projects forward or meeting compliance deadlines.
That’s where FileCenter comes in strong.
Out of every tool I reviewed, FileCenter is my top recommendation for enterprise teams wanting less risk and more control.
From what I’ve seen, FileCenter’s combination of Smart Filing, automated version history, and tight audit trails truly delivers the best document management software for enterprises. You get easy compliance proof, blazing-fast organization, and features that scale with your team.
Ready to ditch wasted hours? Start your free trial of FileCenter here and see how quickly your workflow improves.
You’ll stay audit-ready and reclaim your team’s focus.
