Worried about document compliance risks?
Juggling security needs, user adoption, and Australian privacy laws makes finding the right system feel impossible. It’s a constant, high-stakes balancing act.
The real issue is when workflow disruption happens during migration. This fear can paralyze your decision-making and stall your company’s vital digitization projects.
This hesitation often leaves your business vulnerable. You’re stuck with outdated, manual processes that increase the risk of data breaches and expensive non-compliance fines.
But choosing the right software doesn’t have to be so complex. The key is to find a tool that aligns with your specific Australian business needs.
In this article, I’ll guide you through my top picks for the best document management software in Australia to help you evaluate and confidently select the right one.
You’ll discover solutions that ensure audit-ready compliance, secure your critical data, and centralize control without disrupting your team’s established workflow.
Let’s get started.
Quick Summary:
| # | Software | Target Users |
|---|---|---|
| 1 | FileCenter → | Companies needing simple desktop PDF and document organization |
| 2 | M-Files → | Businesses seeking AI automation for document workflows |
| 3 | Tungsten Automation → | IT teams requiring AI-driven workflow and invoice automation |
| 4 | OpenKM → | Organisations needing strong document security and compliance |
| 5 | Connecteam → | Operations managers managing workforce documents and tasks |
1. FileCenter
Struggling to manage your growing document chaos?
FileCenter offers powerful PDF scanning, editing, and organization tools designed to simplify your paperwork and enhance accessibility.
Many organizations wrestle with lost files and inconsistent folder systems, causing delays and frustration; FileCenter tackles this by providing consistent folder structures with reusable templates, making document retrieval painless.
Here’s how FileCenter can help.
FileCenter delivers an efficient way to digitize, edit, and store your documents all from your Windows desktop, reducing manual efforts and confusion.
You can convert paper documents into searchable PDFs, scan in bulk, and edit files without jumping between programs. Its integration with popular cloud services means you can access documents anytime, anywhere, supporting your remote or hybrid workforce with easy cloud compatibility.
Additionally, FileCenter includes a secure client portal that streamlines file sharing while protecting sensitive information, plus expert installation services to make setting things up stress-free. These features combine to enhance collaboration and compliance across teams.
Get ready to reclaim control over your document management.
Key features:
Advanced PDF editing and management: Scan, convert, and organize documents within a familiar Windows interface, reducing the time spent hunting for files.
Seamless cloud integration: Works with Google Drive, OneDrive, and Dropbox to support remote access and keep documents synchronized securely.
Reusable folder templates: Maintain consistent organization across your team to improve productivity and simplify onboarding during system changes.
Verdict: FileCenter stands out as a straightforward, cost-effective option with powerful PDF and scanning capabilities tailored for companies looking for the best document management software in Australia. Its blend of cloud compatibility, ease of use, and secure document sharing helps teams stay organized and compliant without complexity.
2. M-Files
Struggling to manage documents efficiently?
M-Files uses AI and metadata to organize your files, making workflows smoother and information easier to find without endless searching.
If you’re dealing with scattered files and slow processes, their system brings clear structure and process automation to everyday document handling, so your team spends less time hunting and more time getting things done.
Let’s explore how this helps your business.
M-Files tackles document chaos by automating workflows from creation to approval, helping your team avoid manual errors and delays.
With AI-powered automation and metadata-driven organization, you can instantly locate the right documents in the proper business context, reducing searching time significantly and supporting remote work demands.
It also offers secure sharing and automated access rules, creating a thorough audit trail to help with compliance and reducing business risks.
Additional industry-specific solutions cover areas from accounting and consulting to manufacturing and energy, enabling you to benefit from tailored workflows that improve efficiency and regulatory adherence across departments.
By integrating smoothly with Microsoft 365 and other platforms, M-Files fits your existing systems without adding complexity, easing implementation and increasing ROI.
This is how your document management becomes not just easier but smarter.
Before diving deeper, understanding how to implement cloud based document management is equally important for modern businesses.
Key features:
AI and metadata-driven document organization make finding, sharing, and using information intuitive, reducing time wasted on searches and misfiled files.
Automated workflows for document-centric processes improve accuracy and efficiency across creation, collaboration, and approvals, cutting manual tasks and speeding up cycles.
Robust security and compliance controls enable secure external collaboration, automated access rules, and audit trails that help your business meet Australian privacy and legal standards.
Verdict:
M-Files combines intelligent document organization, workflow automation, and security features that align perfectly with the needs of Australian businesses. Its industry-specific solutions and strong integrations make it a standout choice for anyone seeking the best document management software in Australia to boost productivity and compliance efficiently.
3. Tungsten Automation
Struggling with complex document workflows at your company?
Tungsten Automation offers an intelligent automation platform that handles content-heavy workflows, powered by AI and low-code tools to reduce manual work.
Many organizations face overwhelming workflow delays and compliance risks, but Tungsten’s platform provides actionable insights and data-intensive automation capabilities that simplify processes and boost efficiency everywhere documents flow.
Let’s see how this helps your business succeed.
The platform solves your problems by speeding up document processing and minimizing manual errors from day one.
It includes a generative AI assistant that supports insights, data extraction, and workflow automation, enabling your team to handle complex content efficiently with easy-to-use low-code tools for quick customization aligned with your needs.
Additionally, Tungsten Automation integrates an end-to-end document workflow automation system with hybrid cloud print management and intelligent document capture, allowing your organization to securely manage and print documents across hybrid work environments without hassle. Its AI-powered invoice analytics and extensive e-Invoice network help streamline accounts payable, ensuring faster, more accurate, and compliant invoice processing, which is crucial for budget-conscious teams.
You get seamless PDF editing and embedded eSignature options for secure collaboration and approvals to keep compliance tight and audit-ready.
Unlock your team’s productivity and security with these tools.
Key features:
AI-powered intelligent document processing that automates content-heavy workflows and provides actionable insights for improved compliance and efficiency.
Hybrid cloud print and capture management offering secure, flexible document printing solutions to support hybrid work environments and reduce IT burdens.
Integrated invoice automation with AI analytics allowing faster, accurate accounts payable processing backed by the largest global e-Invoice network.
Verdict: Tungsten Automation’s AI-driven platform offers powerful automation and compliance tools essential for IT directors seeking the best document management software in Australia. With proven efficiency gains, hybrid cloud support, and invoice automation trusted by top global clients, it’s a secure, scalable choice.
4. OpenKM
Struggling to keep your documents under control?
OpenKM offers user role definitions, document-level security, and comprehensive activity logs to help you protect sensitive information and streamline collaboration.
Many businesses face risks of compliance failure and data breaches due to scattered files and unclear access rights. With OpenKM’s document-level security and automatic task configuration, your files stay safe while your team works efficiently without confusion.
Here’s why this matters now.
OpenKM helps you gain full control over your content and workflows.
This platform centralizes your document management with advanced search functionalities and collaborative tools, making it easier for you to find exactly what you need quickly and work together smoothly.
It also supports automation like validation rules and reusable workflows that save time by handling repetitive tasks without manual input, improving workflow coordination across your team.
On top of that, OpenKM is highly flexible with modules and integration options that adapt to your existing systems, ensuring your setup fits your company’s unique needs and future growth.
You’ll see fewer errors and a boost in overall productivity.
Key features:
Strict document-level security and user roles allow you to control who accesses what, helping to meet compliance and safeguard sensitive data.
Workflow automation and reusable business logic streamline daily operations by reducing manual effort and speeding up task completion.
Flexible modules and integration options enable customization and smooth connectivity with your current systems for easier adoption.
Verdict: OpenKM’s strong security, automation, and flexibility make it a great choice for the best document management software in Australia. It supports complex compliance needs while boosting team productivity and reducing operational risks.
5. Connecteam
Struggling to keep your team’s documents organized?
Connecteam offers a suite of tools like digital forms, checklists, and real-time task management that directly tackle day-to-day operational chaos.
These help reduce errors and delays by giving you real-time visibility into daily workflows and digital documentation so your team stays efficient and compliant without added confusion.
Here’s how Connecteam makes document management easier.
It brings all your essential tools into one easy app that keeps your deskless and office teams connected.
With features like a centralized documents section for storing employee files, alongside forms and checklists for instant reporting, you get everything you need to track and manage important materials. The app also supports smooth scheduling and time tracking to reduce manual work, boosting productivity across departments.
Beyond that, Connecteam’s knowledge base and help desk tools enhance communication and training by making company information and compliance resources easily accessible everywhere. This means fewer mistakes, faster onboarding, and better policy enforcement across locations. With integrations like Gusto and QuickBooks, you maintain smooth workflows from scheduling to payroll, all without juggling multiple systems.
Connecteam gives you end-to-end control and compliance support.
Key features:
- Centralized document storage and management allowing easy access to employee files and certificates, improving compliance and reducing manual tracking errors.
- Digital forms and real-time task tracking to streamline workflow, automate reporting, and maintain audit-ready records effortlessly.
- Integrated scheduling and time tracking tools that automate hours logging and payroll accuracy, cutting down administrative overhead and mistakes.
Verdict: Connecteam’s unified platform perfectly suits IT and operations managers seeking the best document management software in Australia by combining workforce scheduling, document control, and compliance tools. Case studies show up to 50% time saved and a tenfold ROI by reducing app-switching and centralizing operations.
6. SuiteFiles
Struggling with document chaos and slow approvals?
SuiteFiles offers cloud-based document management, client portals, and automated digital signing to streamline your workflows and improve collaboration.
When juggling documents, emails, and client data, it’s easy to lose track and waste time. With intuitive version control and full-text search features, SuiteFiles helps you find files instantly and avoid confusion during co-editing, keeping your team synchronized and productive.
Let’s explore how it simplifies this process.
SuiteFiles brings your documents and communications into a single platform for better control.
It lets you create, co-edit, and securely share documents with your team and clients. Its underlined client communication portals and digital signing workflows make approvals quick and keep sensitive information protected, ideal for Australian businesses needing compliance and security.
Another standout is its secure cloud storage hosted in Microsoft Data Centers combined with automated task management. This protects your data while helping your team prioritize and track activities, ensuring deadlines are met without disruption. Plus, powerful integrations with apps like Xero and Microsoft 365 give you a tailored workspace that fits your existing tools and digitization goals.
Enjoy easier collaboration and better document control.
If you’re looking to enhance your collaboration, my guide on implementing document management in Microsoft 365 provides useful tips.
Key features:
Cloud-based document management enables creation, co-editing, and secure sharing of files, reducing time spent searching and fixing version issues.
Client portal with digital signing workflows streamlines client collaboration and approvals while maintaining confidentiality and compliance.
Seamless integrations with popular apps like Xero and Microsoft 365 extend functionality, aligning with your company’s software ecosystem.
Verdict:
SuiteFiles stands out as the best document management software in Australia for growing companies seeking secure, easy-to-use digital solutions. With 12,000+ users saving over 5 hours weekly, it balances security, productivity, and smooth onboarding perfectly.
7. Momentum QMS
Struggling to simplify complex document workflows?
Momentum QMS offers automated document control and audit-ready compliance features to ease your compliance burden and improve efficiency.
By centralizing document storage and automating version control, it eliminates bottlenecks and reduces manual errors, resulting in better control over document accuracy and access. This means your team can focus on work without worrying about compliance risks or outdated information.
Here’s how Momentum QMS makes managing documents easier.
Momentum QMS streamlines your quality management system, helping your team maintain compliance and visibility every step of the way.
It provides easy tracking of document revisions and electronic approvals, so you always know the status of important files. This helps reduce risk and keep your team aligned across departments.
Another powerful feature is its flexibility in deployment, supporting cloud or on-premise setups while integrating with existing business systems, allowing your organization to choose what fits best. Plus, it automates training records and inspection reports, ensuring audit readiness without extra effort or disruption to daily work.
Your document management headaches start to disappear here.
Key features:
Automated document control and revision tracking streamline compliance and reduce human errors for safer, more efficient document management.
Flexible deployment options including cloud and on-premise allow your team to choose the best setup for existing infrastructure and budget.
Integrated training and inspection management helps keep your quality system audit-ready while minimizing manual paperwork and downtime.
Verdict: Momentum QMS’s strong control over document workflows, compliance automation, and flexible deployment make it a standout choice for the best document management software in Australia, especially for teams juggling compliance and digital transformation.
8. Revver Digital
Struggling to streamline your sales and document flow?
Revver Digital offers a web-based sales management system with inventory and marketing tools that connect buyers, sellers, and brokers.
If you’re dealing with scattered sales info and slow deal closures, their platform can help by centralizing communication and updating inventory in real time. This creates a single hub for faster, more efficient sales cycles without juggling multiple apps or data sources.
Let’s dive into how this works.
Revver Digital’s solution targets marine retailers looking to speed up sales and improve productivity. It combines marketing and sales tools in one place for clarity and control.
Their platform includes SMS/MMS marketing and real-time inventory management, designed to keep your audience engaged and your listings accurate. With easy access via a mobile app, you can manage sales on the go, improving responsiveness and closing deals sooner.
Additionally, their approach integrates a marketplace to help businesses expand reach and generate more leads. This close alignment of sales tools with market exposure supports smoother deal flow and increased revenue potential without added complexity.
The end result is a streamlined system that helps you sell faster and work smarter.
Key features:
Web-based sales management system that connects buyers, sellers, and brokers for more organized and faster deal processing.
SMS/MMS marketing tools designed to engage prospects directly, increasing leads and improving sales follow-up effectiveness.
Inventory management capabilities that update in real-time, ensuring your listings are always accurate and ready to convert.
Verdict:
Revver Digital’s focused platform combines sales management, marketing, and inventory control to help marine retailers sell boats more efficiently. Its integrated tools and mobile access make it a top choice for those seeking the best document management software in Australia to boost sales and simplify workflows.
9. Laserfiche
Struggling to control your document chaos?
Laserfiche centralizes your content and automates workflows to ease information overload and boost compliance.
When managing complex processes and huge amounts of documents, Laserfiche’s platform provides a secure and centralized system that supports audit trails and streamlines collaboration, helping reduce manual tasks and errors.
Let’s explore how it works.
Laserfiche tackles your document challenges by combining intelligent data capture with automation to simplify your day.
Its AI-powered platform quickly extracts data from invoices, contracts, and forms, so your team can spend less time searching and more time acting. Using prebuilt solution templates and low-code automation, you can tailor workflows to fit unique business needs without coding hassle.
Beyond managing documents, Laserfiche integrates with hundreds of core applications, letting you access everything from one spot while keeping everything compliant and secure. This unified system also supports compliance and audit readiness, ensuring your legal obligations are met smoothly. Together, these features help your team work smarter, improve productivity, and adapt easily to digital transformation.
Smart automation meets powerful control.
Key features:
AI-powered intelligent data capture rapidly processes diverse documents like invoices and contracts, reducing manual entry and improving accuracy across departments.
Low-code process automation allows your team to streamline workflows easily using prebuilt templates tailored to specific business needs, saving valuable time.
Robust integrations with mission-critical applications enable a unified workspace where your team accesses documents securely and meets compliance requirements effectively.
Verdict:
Offering AI-driven data capture, customizable automation, and seamless integrations, this solution fits the needs of Australian IT directors balancing security and ease of use. Laserfiche’s strong compliance tools and scalability make it a top contender for the best document management software in Australia.
10. DocuSign
Struggling to manage agreements efficiently?
DocuSign offers Intelligent Agreement Management (IAM) to create, manage, and automate agreements, eliminating bottlenecks and increasing contract visibility.
For IT directors balancing compliance and workflow efficiency, DocuSign provides a central repository with AI-powered search and reminders that keep your agreements on track—offering a secure, streamlined way to handle documents at scale and improve legal compliance.
Here’s how it works.
DocuSign tackles your agreement hurdles by enabling electronic signatures accessible from almost any device, speeding up approvals with shared templates and collaboration features.
Its capabilities include automated workflows with no coding needed, allowing your team to customize agreement steps and accelerate contract lifecycles while integrating easily with existing systems like Salesforce and ERP platforms.
Another strong point is its use of AI to analyze, track renewals, and identify risks across your agreement portfolio. This helps reduce manual work and keeps your procurement and legal processes moving smoothly, saving time and reducing errors. DocuSign also supports multi-channel delivery via SMS and WhatsApp, ensuring your documents reach recipients where they prefer to sign.
You get a solution focused on simplifying document handling, increasing compliance, and boosting productivity.
While we’re discussing document handling, you might find my analysis of best document software for small businesses helpful.
Key features:
- AI-powered agreement management that finds, tracks, and analyzes contracts to reduce missed renewals and identify high-risk terms quickly, improving compliance.
- No-code automated workflows streamline contract approvals, creation, and execution, reducing manual steps and accelerating deal closure.
- Multi-channel eSignature delivery supports signing via SMS, WhatsApp, and email on any device, enhancing user adoption and fast agreement completion.
Verdict: DocuSign’s automation, AI insights, and flexible eSignature options position it among the best document management software in Australia for teams seeking secure, scalable contract management that cuts manual work and improves compliance across departments.
11. Sanity
Struggling to manage content efficiently?
Sanity offers a fully customizable backend designed for content operations, enabling your team to author, update, and distribute information with precision.
Expanding from content creation to delivery, Sanity combines real-time editing, scalable APIs, and AI-powered automation to handle complex workflows. This approach ensures consistent control across all content channels while reducing manual burden and errors.
Let’s explore how it works for you.
Sanity solves these issues by providing a flexible Content Operating System that adapts to your unique workflows and scaling needs.
You get a feature-rich CMS configured with TypeScript and React that grows with your business, plus interactive visual editing for easy drag-and-drop content updates. The App SDK lets you build custom content applications tailored for your team’s specific processes, increasing productivity and collaboration.
Additionally, Sanity’s Content Lake acts as a powerful database storing structured JSON content and accelerating queries, while serverless functions and AI-driven agent actions automate content changes, keeping your operations agile. This integration of tools results in faster publishing cycles and audit-ready content management, which is crucial for compliance and remote work demands.
Secure digitization and automation fit right into your control.
Key features:
- Fully customizable content backend: Leverage TypeScript and React for a CMS that adapts easily to your content editing and publishing workflows.
- Real-time visual editing: Empower your team with drag-and-drop editing that maintains content reusability and consistency across platforms.
- Automations and AI built-in: Deploy serverless functions triggered by content changes, enabling your content to evolve automatically and reduce manual tasks.
Verdict: Sanity stands out as the best document management software in Australia by delivering a customizable, automated content platform that helps your team scale efficiently. Customers like PUMA highlight its scalability, while features like Content Lake and AI automations ensure compliance and speed throughout your workflows.
12. Box
Struggling with secure and efficient document management?
Box offers intelligent content management with enterprise-grade security, enabling your team to access, edit, and collaborate on files safely from anywhere.
This matters because Box provides automated security and compliance features at scale that protect sensitive data while making teamwork smoother, reducing manual oversight and risk of breach. It helps you meet strict regulatory needs without slowing down your workflow.
Let’s dig into how Box solves this.
Box makes document management simple by combining cloud storage with AI-powered tools that unlock the value of your content and automate mundane tasks.
Its platform lets you easily collaborate on files while keeping everything protected. For example, Box AI delivers instant content insights and smart recommendations, letting you analyze contracts, finance docs, or employee handbooks quickly with underlined AI-powered content search and analysis. This lets your team make faster, data-driven decisions.
Another standout feature is Box AI Agents, which handle repetitive workflows like contract approvals or vendor onboarding by extracting data and automating routing. Coupled with automated classification, threat detection, and granular access controls, this means your documents are safe and efficient across the board.
Plus, unlimited e-signatures let you close deals and onboard staff directly within Box, cutting switching between apps.
Box’s security and AI-driven automation create a productivity boost without compromising compliance.
Key features:
- Enterprise-grade security and compliance with AI-driven threat detection, automated classification, and granular access controls to safeguard sensitive documents and meet regulatory standards.
- AI-powered content insights and workflow automation enable your team to quickly analyze, search, and manage documents using intelligent agents that reduce manual work and speed approvals.
- Unlimited built-in e-signature workflows allow signing, tracking, and managing contracts and HR documents within the platform, eliminating app-switching and streamlining processes.
Verdict:
With robust security, AI-driven automation, and smooth collaboration features, Box stands out as the best document management software in Australia for organizations balancing compliance and productivity. Its integrations and intelligent tools help reduce manual workloads and speed up processes, empowering teams to focus on what matters most.
13. Document360
Struggling to manage growing document chaos?
Document360 offers a powerful portal for editors and reviewers alongside a customer-facing site, ensuring your team and users find the right content easily.
Companies often face issues with document access, version control, and outdated info, but Document360’s centralized platform with custom workflows and analytics helps reduce these headaches. Its ability to streamline document collaboration and improve content visibility is a game changer for teams juggling complex knowledge bases.
Let’s explore how it works.
This software tackles the problem by giving your team one place to create, update, and publish all types of documents, from SOPs to API manuals, improving efficiency and compliance.
With features like a customizable workflow builder, a dashboard for health check metrics, and deep integrations, Document360 makes managing your docs straightforward. You’ll appreciate the way it offers interactive decision trees and SEO customization to enhance document findability and user engagement. These capabilities help your people access what they need quickly, cutting down costly support requests and boosting productivity.
Another standout feature is Ask Eddy, the AI-driven search assistant that delivers answers five times faster than traditional search tools. Plus, the support ticket deflector lowers help desk volume by empowering customers with self-service content. These tools combine to reduce disruptions during transition and drive higher user adoption.
Experience a smarter way to control documents.
While we’re discussing the power of document management, understanding document management innovations for smart cities is also key.
Key features:
- Centralized knowledge portal for editors and users powers collaboration and ensures up-to-date content across customer, employee, and embedded help centres.
- AI-powered interactive search and automation deliver faster query resolution and auto-generate article summaries, FAQs, and glossaries within seconds.
- Custom workflow builder and analytics dashboard provide visibility into content health and help tailor processes to your organization’s unique needs.
Verdict: With its comprehensive document types, AI-enhanced search, and admin control features, Document360 stands out as the best document management software in Australia, helping your team reduce support tickets and improve knowledge sharing effortlessly.
14. Bitrix24
Struggling to manage documents and teamwork effectively?
Bitrix24’s integrated online documents, file storage, and workgroups address this by centralizing files and collaboration in one platform. These features help reduce silos and simplify document sharing for your team.
If you’re dealing with scattered files and complex permissions, Bitrix24’s platform offers company-wide document storage combined with chat and video calls to keep everyone aligned effortlessly. This setup supports easier access, real-time editing, and controlled sharing, helping you minimize manual processes and improve workflow efficiency.
Here’s how Bitrix24 makes it easier.
Bitrix24 brings everything you need into a single online workspace to manage sales, projects, documents, and team communication effectively.
Its document management includes cloud-based online documents and a company drive with controlled access. You can store, share, and co-edit files with coworkers while integrating these with task and project workflows. The ability to create workgroups and invite external users with specific permissions makes cross-department collaboration smooth and secure.
Plus, built-in task and project management tools—like Kanban boards, Gantt charts, and automation—connect directly to your documents enhancing productivity. Integrated CRM, sales automation, and customer communication features provide a full spectrum solution that supports remote work and compliance needs.
Your team can finally reduce clutter and focus on impactful work.
Key features:
Cloud-based online documents and company drive that enable easy storing, sharing, and collaborative editing with secure access controls.
Integrated project and task management tools like Kanban, Gantt charts, and automated workflows that streamline document-related tasks and monitor progress.
Workgroups and external user invitations provide secure cross-department collaboration while managing permissions tightly to maintain compliance.
Verdict:
With robust online document storage linked to project, sales, and communication tools—all under strict security protocols—Bitrix24 stands out as the best document management software in Australia for teams needing a unified, secure workspace that drives productivity and compliance.
Conclusion
Finding the right system is tough.
Juggling security requirements, user adoption, and Australian privacy laws makes choosing the right tool feel nearly impossible for your small business.
The benefits are undeniable. According to industry case studies, companies using a cloud DMS see a 45% reduction in administrative burdens and 28% faster document retrieval times. This gives your team back valuable hours.
Here’s my top recommendation.
From all the tools I reviewed, FileCenter best balances powerful organization with a simple interface that solves these exact challenges.
I love its reusable folder templates that ensure consistency and simplify compliance. When you choose the best document management software in Australia like FileCenter, you get control without the typical complexity.
I highly recommend you start a free trial of FileCenter to see exactly how it simplifies your document workflows.
You’ll finally reclaim control of your documents.
