Worried about your next compliance audit?
Juggling UK regulations and messy digital files makes it tough. You know one misplaced document could create a huge headache for your organization.
The real issue is that your current system lacks control, leaving you exposed to data breaches and hefty non-compliance fines.
Without automated retention policies and clear audit trails, proving compliance becomes a manual, time-consuming nightmare. This pressure only grows as your data volumes increase.
But what if you could streamline your document workflows and ensure you’re always audit-ready? It’s entirely possible with the right tools.
In this post, I’m going to review the 11+ best document management software in the UK. I’ll help you find a solution that fits your specific needs.
You’ll learn how to secure your files, automate compliance, and give your team easy access to the information they need, wherever they are.
Let’s get started.
Quick Summary:
| # | Software | Target Users |
|---|---|---|
| 1 | FileCenter → | IT directors needing smooth, compliant document workflows |
| 2 | DocuPhase → | Mid-sized finance teams seeking compliance and automation |
| 3 | NetDocuments → | Legal teams needing secure, collaborative document management |
| 4 | Egnyte → | Mid-sized companies aiming for secure, compliant collaboration |
| 5 | DynaFile → | HR teams managing audit-ready employee records efficiently |
1. FileCenter
Struggling to control your document chaos?
FileCenter offers PDF scanning, editing, and organizing tools that simplify document workflows and reduce manual filing errors.
When digital files pile up, it’s easy to waste time searching and lose track of important documents. FileCenter helps by creating a consistent folder structure and powerful search tools, so you spend less time hunting files. This means you get a smoother, faster way to manage office paperwork without frustration or risk.
Here’s how it works.
FileCenter turns your desktop into a document hub that converts paper into searchable PDFs and edits them from one place.
With capabilities like integrating seamlessly with Google Drive, OneDrive, and Dropbox, your team can work with cloud or local files easily, supporting hybrid work styles and secure access.
It also offers “e-file cabinets” that organize your files into reusable folder templates, keeping your team’s structure neat and consistent across projects. Add intelligent OCR that automates document conversion and routing in bulk, saving time while improving compliance and audit readiness.
Plus, expert setup support means you can get started without headaches, minimizing disruption to existing processes.
FileCenter matches practical features with user-friendly design for hassle-free document management.
Key features:
- Advanced PDF scanning and editing tools that turn paper into searchable, editable files for quick access and compliance.
- Cloud compatibility with Google Drive, OneDrive, and Dropbox ensures secure multi-location access and supports hybrid working models.
- Reusable folder templates and intelligent OCR automation streamline organization and reduce manual effort, freeing up your team’s time.
Verdict: FileCenter’s user-friendly PDF editing, strong cloud integration, and automation features make it an ideal choice for the best document management software in the UK. It fits well for IT directors balancing compliance, accessibility, and budget, ensuring smoother digital transformation with minimal fuss.
2. DocuPhase
Struggling to control your document chaos?
DocuPhase offers intelligent automation built specifically for back-office finance teams, streamlining how you manage invoices, contracts, and other records with a secure, central repository.
If you’re juggling compliance and workflows, DocuPhase’s AI-powered capture and automated approval routing tackle these pain points head-on by eliminating manual data entry and speeding invoice processing. This means less risk of errors and quicker payments, helping you maintain audit-ready records. With automated 3-way matching and rules-based routing, you keep everything accurate and compliant without extra effort.
Here’s how their platform helps you regain control.
DocuPhase simplifies financial document management by automating repetitive tasks and centralizing storage to reduce paper dependency.
Using human-assisted AI smart data capture, DocuPhase captures line-item details with up to 99% touchless processing, perfect for busy CFO offices needing precise, fast data extraction.
Beyond capture, configurable workflow automation lets you move P.O. requests, expense approvals, and onboarding along smoothly—no IT needed. Plus, deeply integrated vendor payments close the loop on procure-to-pay, improving vendor relationships and cash flow management.
Your ERP syncing keeps all vendor, invoice, and payment data aligned for informed decision-decision.
This automation suite scales with your growth, reducing operational headaches and supporting hybrid work models.
Key features:
AI-driven smart data capture extracts detailed invoice information, achieving high accuracy and reducing manual entry to save time and minimize errors.
Configurable workflow automation automates processes like approvals and onboarding without IT, speeding up operations and increasing team productivity.
Integrated vendor payments and ERP sync streamline procure-to-pay cycles, helping maintain supplier trust and ensure accurate, real-time financial data.
Verdict: DocuPhase’s intelligent automation and secure document management make it one of the best document management software in the UK for mid-sized finance teams seeking compliance, efficiency, and scalable solutions. Its 99% touchless capture and integrated payments demonstrate strong ROI and reliability.
3. NetDocuments
Struggling to balance security and easy document access?
NetDocuments helps you manage, organize, and secure all your documents while integrating smoothly with Microsoft 365 and other essential tools.
Many legal teams face the headache of juggling compliance demands and hybrid work without slowing down. NetDocuments meets these needs with centralized document collaboration and AI-powered automation that reduce manual work and risk.
Here’s how it transforms your workflows.
NetDocuments offers an intelligent platform built for law firms and in-house legal teams to simplify document management and boost productivity.
With real-time desktop co-authoring, Microsoft Teams integration, and predictive email filing, you don’t have to switch apps to collaborate or find files fast. It keeps your legal work flowing without distractions.
Its AI-powered Legal AI Assistant and AI App Builder automate document searches and routine tasks, saving your team time while keeping data secure in a cloud-native system. The platform also supports data governance through features like data loss prevention and ethical walls, helping maintain compliance effortlessly.
You get a secure, scalable environment that fits hybrid working and tight budgets.
Key features:
- Intelligent, cloud-native document management designed specifically for legal professionals, offering secure centralized storage and easy version control.
- Seamless Microsoft 365 and Teams integration allowing real-time collaboration, document access, and predictive email filing without leaving familiar tools.
- AI-driven automation tools like Legal AI Assistant and AI App Builder that reduce manual tasks and accelerate workflows while ensuring security and compliance.
Verdict: NetDocuments stands out as the best document management software in the UK by combining powerful Microsoft integrations, advanced AI automation, and robust security features to help legal teams work smarter while meeting strict compliance standards.
4. Egnyte
Struggling to balance secure access and compliance?
Egnyte’s platform offers hybrid cloud file sharing with industry-specific governance to address secure collaboration and compliance demands.
Many organizations face issues managing sensitive content while enabling distributed team collaboration. Egnyte solves this with comprehensive governance integrated directly into file sharing and collaboration workflows, reducing complexity and risk.
Let’s explore how Egnyte helps.
Egnyte combines secure file sharing with AI-powered intelligence and automated governance to simplify document management and keep your team productive.
Its platform supports multi-user collaboration on large files even over low bandwidth, while AI agents automate repetitive tasks and trigger workflows, allowing your team to focus on higher-value work and reduce errors.
Egnyte also offers extensive compliance tools, helping you meet GDPR, ISO 27001, and industry regulations. Features like sensitive content classification and ransomware detection protect your critical files, while integrations with Microsoft 365, Google Workspace, and Salesforce fit your existing tech stack. This all helps streamline audit-ready workflows and improves decision-making with AI-powered insights into your content.
These combined features empower your organization to achieve compliance and efficiency with less hassle and disruption.
Your document management can be smarter and safer.
Key features:
Hybrid cloud file sharing and collaboration enabling secure access and management of large files across distributed teams regardless of bandwidth constraints.
AI-powered automation and intelligence including AI agents and workflows that reduce manual tasks and accelerate decision-making with insights from your content.
Robust compliance and governance tools supporting GDPR, ISO 27001, and industry-specific standards while protecting sensitive data from cyber threats.
Verdict: With strong governance baked into collaboration and AI automation, Egnyte stands out as the best document management software in the UK for mid-sized companies and public sector buyers seeking secure, compliant, and efficient content workflows.
5. DynaFile
Struggling to keep HR documents organized and compliant?
DynaFile offers scanning automation and cloud storage to reduce manual filing and improve document accuracy for HR teams dealing with employee records and onboarding.
By [automating document workflows], it helps you eliminate paper clutter while strengthening security and accessibility. This means your HR department can maintain audit-ready compliance with minimal overhead and boost operational efficiency across remote or multi-location setups.
Here’s why it works.
DynaFile makes [digital HR document management] easy to adopt with powerful tools that streamline employee file handling and onboarding workflows.
Its core features include instant document indexing, version control, and secure cloud collaboration across your team’s devices, helping you access and manage files anytime without messing up compliance or slowing down approvals.
The software also supports automated onboarding by integrating with e-signature platforms, speeding up new hire processes while reducing compliance risks. On top of that, its scanning automation tools transform piles of paper into searchable digital files fast, saving hours of manual effort. Together, these capabilities create tailored solutions for HR, education, healthcare, and other departments needing reliable document control and security.
Experience the boost in HR productivity and compliance.
Key features:
Scanning automation tools quickly convert paper documents into indexed digital files, reducing administrative overhead and accelerating department paperless journeys.
Secure cloud storage with segmented access enables controlled, anytime-anywhere document retrieval to balance security and user convenience.
Automated onboarding integrations link digital signatures and online forms to streamline new employee workflows and ensure consistent compliance.
Verdict:
DynaFile’s focused HR document management features, including scanning automation, secure cloud workflows, and onboarding integrations, position it as one of the best document management software in the UK for organizations aiming to master compliance while improving efficiency.
6. PandaDoc
Struggling to create error-free documents quickly?
PandaDoc offers customizable templates and automation features designed to reduce manual effort and speed up document workflows for your team.
If you’re handling compliance-heavy document processes, PandaDoc addresses these pain points with a 360-degree agreement management solution that covers creation, collaboration, and payment, helping keep workflows smooth and audit-ready.
Let’s dive into their key features.
PandaDoc simplifies agreement workflows by combining document creation with real-time collaboration and eSignature tools, helping you get agreements signed faster.
Their drag-and-drop editor and smart content features allow you to tailor documents precisely to your audience and automatically adapt content to recipient needs, perfect for reducing errors and saving time.
Another standout is their integration suite, connecting with Salesforce, HubSpot, and other CRMs, while Workspaces and Rooms enhance team collaboration by keeping everyone aligned on documents and approvals. Automations further reduce repetitive tasks, and embedded payment gateways allow your customers to pay directly within documents, streamlining the entire process.
You can rely on secure, compliant handling with SOC 2 certification, GDPR and HIPAA alignment, plus two-factor authentication to protect your sensitive information.
Key features:
- Customizable document creation with drag-and-drop editor enables fast, error-free agreements tailored to individual workflows and recipients, saving time and reducing mistakes.
- Robust real-time collaboration through Workspaces and deal Rooms ensures smooth internal approvals and transparent teamwork across departments and teams.
- Comprehensive integrations with leading CRMs and payment gateways plus automation capabilities cut manual effort and help maintain compliance effortlessly.
Verdict:
PandaDoc stands out as the best document management software in the UK for teams needing a full, secure agreement management platform. It delivers measurable benefits with up to 92% reduced proposal creation time and improves deal closure rates through combined document automation, collaboration, and payment features.
7. Revver Digital
Struggling to connect sales and marketing efficiently?
Revver Digital’s Pro Revver software offers a modern web-based sales management system designed to increase leads and help close deals faster, tailored specifically for marine retailers.
This tool directly addresses difficulties in aligning buyers, sellers, and brokers by providing a comprehensive platform focused on sales acceleration and productivity. With a seamless connection between your sales channels and marketing tools, your team can work smarter without juggling multiple systems.
Let’s explore how it supports your business goals.
Revver Digital simplifies sales processes with its cloud-based platform that adapts to your marine retail needs, helping you generate leads and close deals more effectively.
Its standout features include SMS/MMS marketing and inventory management, which help you stay in control and engage customers effortlessly. This combination creates an integrated sales environment that reduces manual tasks and enhances communication across teams.
Beyond these, the Pro Revver mobile app offers the flexibility to manage sales on the go, ensuring your team stays productive whether they’re in the office or out in the field. Together, these features combine to support faster sales cycles and improved customer relationships.
You’ll appreciate the ease of managing your sales pipeline with tools built for your industry.
Key features:
- Modern web-based sales system designed to boost lead generation and streamline deal-closing within your marine retail business.
- Integrated SMS/MMS marketing tools to enhance customer outreach while keeping communications centralized and trackable.
- Inventory management capability ensuring real-time tracking and organization of your stock, enhancing sales planning and execution.
Verdict: Revver Digital’s focused sales management software caters perfectly to marine retailers’ needs, blending marketing and inventory control in one platform. This targeted approach makes it a strong contender for the best document management software in the UK, especially if you need efficient lead and sales processes aligned.
8. Laserfiche
Struggling with complex document workflows?
Laserfiche’s document management integrates AI-powered data capture and process automation to simplify compliance and boost efficiency.
With centralized content and automated workflows, your team can reduce manual tasks, ensure audit-ready compliance, and minimize risk in hybrid work environments.
Let’s explore how it helps.
Laserfiche centralizes and secures your documents while automating key processes to help your team focus on strategic work.
Its platform uses AI to quickly extract and process data from documents like invoices and contracts, making organization easy and efficient. You’ll appreciate how it streamlines collaboration and maintains audit trails, keeping compliance straightforward.
Beyond document management, Laserfiche offers low-code automation with prebuilt solution templates, enabling you to automate repetitive tasks without coding. The platform also connects to hundreds of critical business apps, so your team can find everything from one place and avoid wasting time searching multiple systems. These features combine to make work smoother and help your company stay agile and compliant.
Everything works together to save your team time and reduce compliance headaches.
Key features:
AI-powered intelligent data capture rapidly extracts key information from documents, reducing manual entry and speeding up processing for improved accuracy.
Low-code process automation with prebuilt templates empowers users to automate workflows easily, boosting productivity without demanding technical expertise.
Extensive integrations with mission-critical apps unify your systems, enabling quick document retrieval and collaboration across multiple platforms.
Verdict:
Laserfiche combines AI-driven capture, robust workflow automation, and deep integrations to tackle UK organizations’ toughest document and compliance issues. It’s a strong contender for the best document management software in the UK, proven by its leading Gartner rankings and top customer ratings.
9. DocuSign
Struggling to keep agreements organized and compliant?
DocuSign tackles this by combining electronic signatures with AI-powered agreement management to simplify your workflows.
[Finding, managing, and tracking agreements] can be a time-consuming mess, especially with strict compliance demands. Using AI-driven tools to analyze and automate these processes offers a smarter way to handle your documents and reduce errors across your teams, whether you work in procurement, legal, or HR.
Here’s how DocuSign helps.
The platform streamlines your document processes, letting you send, sign, and track agreements from any device, anywhere.
With features like collaborative commenting, shared templates, and multi-channel delivery, you can speed up approvals and finalizations while keeping your customers and colleagues engaged through their preferred communication channels.
You’ll also benefit from no-code workflow automation using DocuSign Maestro, which lets you build tailored agreement processes that fit your company’s specific needs. Coupled with powerful AI tools like DocuSign Navigator to store and analyze contracts, and advanced identity verification options, you’ll strengthen compliance and reduce risk while saving time. These capabilities have helped users slash contract completion times by up to 90% and cut drafting time by 80%.
DocuSign offers the tools to reduce paper dependency, manage compliance efficiently, and scale workflows confidently.
While we’re discussing comprehensive document management solutions, understanding [7 Document Management Best Practices for Financial Services] is equally important for those in the finance sector.
Key features:
- AI-powered agreement management: Analyze and manage agreements using AI to uncover risks, automate reminders, and gain actionable insights from a single repository.
- No-code workflow automation: Build custom workflows to speed contract approvals and document processing without writing any code, easing IT pressure.
- Multi-channel document delivery and signing: Send documents through email, SMS, or WhatsApp, allowing users to sign securely on any device and platform easily.
Verdict: DocuSign’s blend of AI, no-code workflow automation, and multi-channel signature solutions makes it a top contender for the best document management software in the UK. Its proven ability to cut contract times and improve compliance fits well with UK businesses balancing hybrid work and regulatory demands.
10. Sanity
Struggling to manage complex content workflows?
Sanity offers a fully customizable backend designed to help your team build, scale, and ship content applications that fit your specific needs.
With its real-time content workspace and powerful APIs, you get unmatched control over content creation and distribution. This setup enables interactive, visual editing alongside structured content management so your team can work efficiently without sacrificing flexibility.
Here’s how it helps you.
Sanity’s Content Operating System powers your content from creation to delivery with a scalable, content-optimized database and real-time CDN distribution.
The platform’s App SDK lets you build exactly the workflows your team needs, including dashboards and tables that simplify content management. The TypeScript-based CMS adapts as your team grows, making customization and integration much easier.
Automation gets a boost with serverless functions and AI-powered agent actions that trigger on content changes—freeing your team from repetitive tasks and keeping everything up to date. Plus, centralized asset management with the Media Library streamlines handling of your digital files while maintaining control. Together, these features support compliance and reduce errors, so you can focus on your core work.
It’s content management made flexible and powerful.
Key features:
- Fully customizable content backend with a content-optimized database and real-time CDN distribution to keep your content always accessible and performant.
- Visual, collaborative editing tools that combine structured content management with drag-and-drop interaction for easier team workflows.
- Automation with AI-driven serverless functions that trigger on content updates, reducing manual workload and increasing accuracy.
Verdict: Sanity’s robust, customizable framework and advanced APIs make it a great candidate for the best document management software in the UK, especially if you need scalable, compliant workflows with real-time collaboration and automated operations.
11. Box
Struggling with secure, efficient document workflows?
Box offers intelligent content management and AI-powered tools that help you access, share, and automate workflows while keeping your documents safe and compliant.
Managing sensitive data and compliance requirements can be overwhelming, but Box provides enterprise-grade security and compliance features to protect your content and support regulations like GDPR and HIPAA. This means you can confidently collaborate without risking data breaches or audit failures.
Let’s explore how Box helps solve these issues.
Box simplifies your document processes by combining secure collaboration with AI-driven insights and automation.
With Box AI and Box AI Agents, your team can automate routine tasks like routing approvals or extracting data, unlocking real-time summaries and smart recommendations from unstructured content. This drives quicker decisions and reduces manual work.
Box’s e-signature solution integrates directly where your content lives, letting you send, sign, and track agreements without juggling multiple apps. Plus, deep learning-based malware detection and granular access controls keep your data safe at scale, supporting hybrid work models and multiple users.
By connecting with over 1,500 apps through robust APIs, Box ensures smooth integration with your existing systems and painless migration to the cloud, protecting your investment while scaling with your business.
Its features empower you to focus on what matters, reducing paper dependency and simplifying compliance requirements.
Key features:
Enterprise-grade security and compliance: Built-in tools meet GDPR, HIPAA, and FINRA requirements while detecting threats with AI-driven malware protection and access controls.
AI-powered automation and insights: Box AI Agents automate workflows and data extraction, saving time and delivering actionable insights from unstructured documents.
Seamless e-signature integration: Sign, approve, and track documents directly within your content ecosystem, streamlining agreements with unlimited free e-signatures.
Verdict: With its advanced security, AI automation, and integrated e-signatures, Box stands out as the best document management software in the UK for companies needing robust compliance and streamlined workflows. Recognized as a leader by analyst firms, it balances scalability and ease of use perfectly.
12. Dropbox
Struggling to keep your documents organized and secure?
Dropbox offers AI-powered search and universal access controls to find files quickly and protect sensitive content across apps and devices.
With these tools, your team can stay connected and efficient while safeguarding important information. This ensures compliance and security without slowing down workflows, giving you peace of mind.
Let’s explore how Dropbox tackles these issues.
Dropbox simplifies document management by combining cloud storage with smart organization and intuitive tools, making your work easy to manage and access.
Its natural language search and seamless integrations mean your team spends less time hunting for files and more time focusing on tasks, fitting perfectly with hybrid work setups and legacy systems.
Another key feature is secure sharing through real-time syncing and large file transfers, which keeps your team and outside partners connected without risking data breaches. Plus, industry-leading encryption, tamper-proof documents, and version recovery ensure your intellectual property is always safe and audit-ready.
Dropbox is built to reduce paper dependency and streamline workflows, supporting compliance and user access without complexity.
Key features:
AI-powered search and universal access controls let your team find documents fast while protecting sensitive data across all connected apps.
Cloud storage with smart organization and integrations simplifies file management, making it easy to access files from any device or location.
Secure sharing with real-time syncing and encryption helps maintain team collaboration and secures intellectual property without extra hassle.
Verdict: Dropbox’s combination of AI-powered search, secure sharing, and smart cloud storage makes it a strong candidate for the best document management software in the UK, ideal for teams needing compliance and easy access.
Conclusion
Ready to master your compliance?
Choosing the right software is a major hurdle. You must balance complex UK compliance requirements with user-friendly features, all while staying within budget.
Making the wrong choice wastes more than just your budget. It can leave your organization exposed to data breaches and severe non-compliance penalties—a critical risk that no modern UK enterprise can afford to ignore.
Here’s my top recommendation.
After reviewing these tools, FileCenter is my clear winner. It expertly balances robust compliance and security tools with an incredibly intuitive, user-friendly design.
If you’re also exploring options beyond the UK, my guide on best document management software in Canada provides valuable insights.
Its powerful PDF editing and seamless cloud integrations are standout features. It’s the best document management software in the UK for teams needing audit-ready control without the usual complexity.
I recommend you start a free trial of FileCenter and experience how it can transform your document workflows firsthand.
You’ll be audit-ready in no time.
