Drowning in paperwork and digital files?
As a business leader in the UK, staying organised with your growing pile of documents often feels impossible. You probably spend more time than you’d like searching for lost files, wrestling with version confusion, or worrying about security and compliance.
It all adds up, does it not? You need a system that helps you streamline your workflow and eliminate wasted hours. For property professionals, paying attention to important documents for real estate agencies can also save time and help avoid compliance risks.
According to Adobe Acrobat, nearly half of employees face challenges finding files quickly, which can drain your productivity in ways you might not even realise. So, the frustration you feel is actually quite common, and it is costing your team valuable time every single day.
That’s why finding the right document management software is so important for your business in 2025.
In this article, I am going to walk you through the very best document management software in the UK to help simplify your processes and protect your sensitive information.
You will see the top features, compare pros and cons, and discover which solution truly fits your needs.
Let’s get started.
Quick Summary:
1. FileCenter – Best for small business owners wanting to eliminate paperwork overwhelm and regain control of document management.
2. Restore plc – Ideal for businesses needing secure, comprehensive physical and digital document management and destruction services.
3. HighQ – Top pick for legal professionals seeking secure cloud-based document sharing and efficient workflow automation.
4. Actionstep – Best suited for midsize law firms wanting to centralize document storage and enhance workflow automation.
5. Litera – Excellent for legal teams requiring efficient document comparison and version control to ensure accuracy and reduce errors.
1. FileCenter
Tired of losing important paperwork?
FileCenter helps you scan, organise, and find all your documents effortlessly. It turns your Windows desktop into a powerful document management hub with PDF editing built-in.
The software converts paper documents into searchable PDFs with intuitive OCR, so you can easily retrieve them later._ It automates the filing process by letting you create reusable, consistent folder templates_; this saves you time and avoids messy document piles.
This consistency helps your whole team stay organised without confusion.
It also integrates smoothly with Google Drive, OneDrive, and Dropbox, so you don’t have to sacrifice cloud convenience.
FileCenter’s “e-file cabinets” mimic traditional filing but digitally, providing a simple interface for scanning, editing, organising, and searching all in one place.
Another win? You can edit PDFs directly inside the software, meaning no juggling between multiple programs.
It’s designed for small business owners who want to eliminate paperwork overwhelm and regain control without complex setups.
Key features:
- Powerful OCR and PDF conversion: Quickly turn paper into searchable, editable digital files, saving you hours of manual data entry and file searching.
- Reusable folder structure templates: Keep your files organised the way you want, making retrieval quick and consistent across your team, improving productivity.
- Seamless cloud integration: Easily access and update documents stored in Google Drive, OneDrive, or Dropbox, offering flexibility between local and cloud storage.
Verdict:
FileCenter stands out as the best document management software in the uk for small business owners looking to cut down time spent searching for documents and reduce clutter. It combines user-friendly PDF editing, consistent file organisation, and robust OCR scanning, making it a highly effective, affordable solution. Many users praise its stability and simplicity compared to pricier, complicated alternatives.
Start a free trial of FileCenter
2. Restore plc
Worried about managing your company’s data securely?
Restore plc offers secure and sustainable business services focused on data, information, communications, and asset management, solving document management challenges businesses often face.
Their Information Management service specializes in secure physical document storage paired with digital transformation, letting you safeguard sensitive records while beginning to digitize for easier access. This blend reduces the risk of lost documents and supports compliance needs.
You get more than just storage.
Restore plc also handles document destruction through Datashred, protecting your confidential information by securely shredding sensitive papers, which is crucial for data safety and regulatory requirements. For even more ways to digitize, I’ve reviewed some of the best document scanning software if you want to learn about simplifying your paperwork process.
Their Technology division supports your IT assets throughout their lifecycle, from installation to relocation and recycling, helping you manage hardware efficiently alongside your document processes.
This suite of services means you can focus on your work instead of worrying about where your documents are or who can access them. Restore’s presence in both public and private sectors shows they meet rigorous standards consistently.
You can be confident your data is in trusted hands with services designed to keep your information safe, accessible, and managed sustainably. Their focus on strong cashflows and predictable income means stability and continuous support for your document needs.
Their commercial relocation expertise through Harrow Green adds further value by ensuring your physical workspace and assets are well handled — making Restore plc a partner that covers all bases for document and asset management. If you’re comparing options, I also have a roundup of the best Dynafile alternatives for modern document workflows.
Key features:
- Secure physical and digital document management providing both traditional storage and digital transformation, so your records are safe and more accessible.
- Confidential document destruction with 11 shredding centers across the UK to protect sensitive information and help with regulatory compliance.
- Comprehensive IT asset lifecycle services that manage hardware setup, relocation, resale, and recycling, aligning your technology and document systems smoothly.
Verdict:
Restore plc stands out as the best document management software in the UK for individuals in charge of sensitive data, especially in regulated sectors. Their combined physical and digital services, alongside data destruction and IT asset management, helped generate £275.3m revenue in 2024, showing strong market trust. This makes them a reliable choice to simplify your workflow safely and sustainably.
3. HighQ
Struggling to manage legal documents efficiently?
HighQ offers a secure, cloud-based platform that simplifies document sharing and collaboration, helping you cut down miscommunication and speed up workflow.
This platform centralizes your documents, workflows, and client portals in one place to boost transparency and responsiveness. It means you can work alongside your colleagues and clients more easily, with everything safely stored and accessible.
HighQ reduces the time spent on repetitive admin tasks.
You can assign tasks, share documents, and track progress with complete visibility. This cuts down overheads and avoids missing important information that usually gets lost in manual processes.
Another great feature is how HighQ streamlines complex workflows, helping legal professionals reduce redundancy and create custom solutions. This keeps you focused on valuable client work instead of getting bogged down in details.
It’s built by legal experts for legal teams.
HighQ is especially useful if you want to increase your legal department’s efficiency and scale services without compromising on security or accuracy. Its integration options and automation make managing legal documents far less stressful.
If managing legal documents is your challenge, HighQ has you covered.
Key features:
-
Secure, cloud-based document sharing and collaboration offer centralized workspaces and client portals, reducing miscommunication and improving teamwork speed.
-
Automated task allocation with transparent workflow tracking cuts down administrative burden and helps you avoid losing vital information due to manual processes.
-
Workflow automation and document management built for legal teams streamline complex processes, so you focus on client work and deliver better service.
Verdict:
HighQ ranks as one of the best document management software in the UK for legal professionals looking to improve productivity and collaboration. Trusted by firms like Bird & Bird, it helped them scale complex solutions quickly and enhance client engagement, proving its effectiveness in the legal industry.
4. Actionstep
Struggling to keep legal documents organized and accessible?
Actionstep helps you securely access, edit, and store all your firm’s legal documents in one central place.
This software is built especially for midsize law firms, tackling key challenges like lost files, inefficient workflows, and compliance risks by using adaptable document management tools that fit how your firm operates.
Its cloud-based platform means you avoid costly server maintenance and can work from anywhere without interruptions.
You get powerful workflow automation that automates every step from client intake to case resolution, so your team spends less time on repetitive tasks. If your firm wants to learn more about how to manage project documentation, there are even more ways to prevent those costly mistakes and streamline casework.
Document automation is also a huge bonus. Generating personalized legal documents and emails happens in seconds, reducing manual errors and improving turnaround times.
Actionstep integrates smoothly with Microsoft Office 365, keeping productivity flowing without juggling apps.
Another great feature is the integrated calendar system that helps lawyers stay on top of key events, boosting efficiency and profitability.
Security is no afterthought either. Actionstep uses Amazon Web Services, multi-factor authentication, and single sign-on to keep your firm’s data safe.
Key features:
-
Centralized document storage and editing: Store your legal files securely in one place, making document retrieval fast and reducing lost file risks.
-
Comprehensive workflow automation: Automate your firm’s routine processes to save time and increase efficiency across case management and document handling.
-
Advanced document automation tools: Quickly generate accurate, tailored legal documents and communications to speed up client service and reduce errors.
Verdict:
Actionstep is a smart pick among the best document management software in the UK for midsize law firms that want to boost efficiency and compliance. Its proven success with firms like Arrowsmith Law Limited shows how document generation ramps up productivity while its automation tools streamline workflows and financial management.
Book a free demo of Actionstep
5. Litera
Struggling with inefficient document reviews?
Litera Compare helps you streamline document comparison to save time and reduce errors.
This tool is designed specifically for legal professionals who often wrestle with tracking changes across multiple versions of contracts or other business documents. It quickly highlights changes in text, tables, charts, and images, so you don’t miss a single detail. Imagine eliminating the stressful, manual process of spotting differences and focusing on delivering quality work faster.
You get a clear, easy-to-understand redline view that shows all changes.
This feature helps you avoid costly mistakes and ensures your final draft is spot on. Many firms, including 99% of Am Law 100, use Litera Compare every day to boost accuracy and confidence.
Another perk is that Litera Compare works seamlessly across devices and platforms, including desktop, browser, and Microsoft 365. This means you can compare and review documents whether you’re in the office or on the go without losing any functionality.
The tool also integrates easily with existing document management environments, so your team can keep using familiar systems while benefiting from Litera’s advanced capabilities. If your team often handles project files, you might be interested in how to manage project documentation for further workflow enhancement.
This flexibility not only improves collaboration but also accelerates the entire drafting and review workflow.
Litera Compare takes the headache out of document management, making it easier for you to deliver accurate, polished documents every time.
I also appreciate how it can handle PDF comparisons with OCR technology, making it valuable for firms managing scans and hard copies digitally.
Plus, the deep redlining supports legal professionals in submitting precise final versions confidently.
Key features:
-
Fast and accurate document comparison across all devices: Save time and reduce errors by instantly detecting changes in text, tables, images, and charts within seconds.
-
Seamless integration with Microsoft 365 and existing DMS: Allows you to work within tools you already use, enhancing efficiency without disrupting established workflows.
-
Advanced redline views with OCR support for PDFs: Ensures that scanned documents are compared precisely, preventing missed changes and boosting document accuracy. To take it a step further, consider these steps to optimize document retrieval and reduce compliance risks in your organization.
Verdict:
Litera emerges as one of the best document management software in the UK for legal professionals seeking precision and efficiency. Its use by 99% of Am Law 100 firms highlights its reliability and the trust top firms place in its features. Litera Compare’s ability to integrate smoothly with Microsoft 365 and deliver accurate, fast reviews helps you save valuable time while improving collaboration and accuracy.
6. Aprotec
Struggling to keep your documents organized and accessible?
Aprotec offers a mature document management system designed to improve your company’s productivity and collaboration.
It gives you powerful search capabilities so you can quickly locate any document or drawing, even across wide areas or remote sites. This solves the common pain of wasting time hunting for files, helping you focus on crucial tasks instead. Their system supports strict revision control, ensuring everyone works from the most up-to-date version and reducing costly errors caused by outdated information.
You’ll appreciate how easy it is to set permissions that enhance your document security, which is crucial when sensitive information is involved.
Cloud integration and optional email management mean you can distribute files seamlessly, whether your team is in the office, working remotely, or spread across multiple locations.
Their workflow management feature helps you track document progress and approvals, removing bottlenecks that stall projects. This leads to faster decision-making and improved efficiency.
The software’s remote connectivity helps you stay productive on the go, connecting your team wherever they work and reducing your running costs by eliminating the need for physical document handling or storage.
Key features:
- Powerful document search and access across locations that save you time looking for files and improve collaboration between onsite and remote workers.
- Strict revision control and permission settings to ensure your documents are accurate and secure, reducing errors and compliance risks.
- Cloud integration and email management provide effortless document distribution and real-time updates for your teams anywhere.
Verdict:
Aprotec stands out as one of the best document management software in the UK for businesses needing reliable, secure, and efficient document control. With over 38 years of experience, their solution boosts productivity by enabling remote connectivity, strict revision control and permission workflows, and accessible document workflows, proven to reduce running costs and speed up collaboration.
7. NetDocuments
Frustrated with complicated document workflows?
NetDocuments offers an intelligent document management system designed specifically for legal professionals, simplifying document organization while boosting efficiency.
By centralizing your documents in a secure, cloud-native platform, you’ll easily find and collaborate on files, ensuring you’re always working with the latest version. This means less time searching and more time focusing on meaningful legal work.
Their seamless Microsoft 365 integration lets you access, co-author, and file documents directly from Word, Teams, and Outlook, keeping your workflow smooth and uninterrupted.
You can automate routine tasks with their AI-powered Legal AI Assistant.
It quickly answers questions across hundreds of documents, so you don’t have to waste time digging through files. NetDocuments also offers customizable AI apps that help scale your practice by automating workflows tailored to your unique needs.
Plus, their advanced security features help you sleep easy, with tools like data loss prevention and ethical walls that protect sensitive client information.
I find it impressive how NetDocuments connects with over 150 partner apps, including DocuSign and LexisNexis, so your documents fit naturally into your existing tech stack. For even more ways to simplify digital legal paperwork, take a look at case management documentation best practices that can help your team save time.
Key features:
-
Intelligent document organization with version control and secure, centralized storage helps you avoid lost files and improves collaboration efficiency in legal teams.
-
Deep Microsoft 365 integration enables real-time co-authoring and seamless document access from familiar apps like Teams, Word, and Outlook, streamlining daily workflows.
-
AI-powered automation tools reduce time spent on routine searches and document tasks, allowing faster client service and supporting legal professionals with ready-to-go AI applications. If you ever need to transform file types for court submissions or client files, check out these best PDF converters to streamline your document management further.
Verdict:
NetDocuments is a top choice for lawyers and in-house counsel looking for the best document management software in the uk. Its strong focus on legal-specific workflows, seamless Microsoft 365 integration, and intelligent AI features helped Skadden achieve smoother document collaboration. This platform is built to save you time and improve your legal practice’s productivity.
Book a free demo of NetDocuments
8. TrackMyRisks
Struggling to stay compliant with all your documents?
TrackMyRisks helps you simplify your governance, risk, and compliance with a centralized platform tailored for your business.
This software makes it easy to keep all your important risk and compliance documents in one secure place. You can invite users inside and outside your organisation to access critical files without confusion or delay.
Managing compliance documentation doesn’t have to be overwhelming.
With ongoing support, TrackMyRisks walks with you through onboarding and beyond.
You also get access to an online support portal filled with tutorials for you and your team.
Another neat feature is its ability to handle multiple compliance programmes, including building safety, FCA requirements, procurement, and school governance. This flexibility means you can take control of documents across different industries or departments.
Automating the tracking and updating of insurance, supplier, and governance documents reduces the risk of expired or missing paperwork, helping you stay audit-ready with less effort.
The platform’s tailored approach means you get exactly what your business needs, avoiding unnecessary complexity.
Key features:
-
Centralized document access for your entire team, enabling internal and external users to stay on the same page with up-to-date compliance paperwork and critical policies.
-
Tailored onboarding and ongoing support, which simplifies setting up your governance, risk, and compliance program and keeps it running smoothly without guesswork.
-
Versatile compliance management for multiple industries, helping businesses handle building safety, financial regulation, procurement, and education compliance efficiently.
Verdict:
TrackMyRisks proves why it deserves a spot among the best document management software in the UK by focusing on governance, risk, and compliance needs. It helped Simon Newby from Naked Compliance ensure supplier insurance documents stay current, showcasing how it improves audit readiness and document control for businesses. This tailored and supported platform fits perfectly for those juggling complex compliance demands.
Book a free demo of TrackMyRisks
9. Document360
Struggling to organize your company’s documents efficiently?
Document360 offers a centralized knowledge base platform that helps you create, manage, and publish all types of documentation including knowledge bases, software manuals, SOPs, and API docs.
With its AI-powered search and automation features, you can significantly reduce support tickets by empowering users with instant, accurate self-service information. This saves you and your support team time and frustration by cutting down repetitive queries.
The platform’s intuitive Portal is designed for editors, writers, and reviewers to collaborate seamlessly. On the other hand, the Site feature delivers easy access to customers and employees so your content is always accessible.
Its advanced analytics and dashboard give you insights on how your content performs, helping prioritize updates where they matter most.
Integration with your favorite apps and a robust API means you can connect Document360 effortlessly to your existing business tools.
The Business Glossary and Ticket Deflector features help maintain content consistency and automatically reduce redundant support tickets, improving overall efficiency.
Its AI assistant, Ask Eddy, provides ChatGPT-style answers instantly, helping users find information 5X faster than traditional search.
If you’re interested in additional ways to improve document accessibility, these types of features are particularly helpful.
Document360’s focus on dynamic, searchable documentation means you can ditch static PDFs and keep your manuals and SOPs updated in real time across multiple languages.
Document360 is ideal for IT teams, SaaS businesses, and enterprises that need to reduce operational risks and streamline workflows with clear, centralized document control.
Key features:
- AI-powered interactive search and automation reduce support loads by delivering fast, accurate answers and auto-generating content like FAQs and summaries.
- Comprehensive analytics and customizable workflows enable content teams to track usage, prioritize updates, and collaborate efficiently.
- Multilingual, dynamic knowledge bases replace static PDFs, keeping user manuals, SOPs, and API docs up to date and easily accessible.
To maximize your team’s productivity, you may also want to see other strategies to improve document workflow that work well with platforms like Document360.
Verdict:
Document360 ranks among the best document management software in the UK because of its all-in-one platform that simplifies content creation, publishing, and analytics. Customers like Panaya have expanded usage across departments, and Ajman University cut support calls by 30%. Its AI-driven search and integrations make it a strong choice for SaaS and IT professionals aiming to improve document efficiency.
Start a free trial of Document360
Conclusion
Are you tired of document chaos?
As a small business owner, I understand the struggle of managing countless documents while ensuring efficiency and security. It’s frustrating when misplaced files or version control issues lead to wasted time and costly errors. In fact, a staggering 83% of employees struggle with version control issues, which can disrupt workflow and stall projects. This means you might spend hours trying to find the right document when you could be focusing on growing your business instead.
So, what’s the best solution?
I highly recommend FileCenter for your document management needs. It not only simplifies organization but also integrates seamlessly with popular cloud services. Users appreciate its ability to transform physical documents into searchable PDFs and automate filing processes, allowing you to regain control over your paperwork.
Take advantage of a free trial of FileCenter today to simplify your document management and enhance your productivity.
By taking action now, you’ll save invaluable time and reduce frustration, letting you concentrate on what truly matters—growing your business successfully.
