Drowning in paperwork and digital files?
Managing your company’s documents can feel like an uphill battle, especially when you need to juggle efficiency, compliance, and security all at once. If you have ever struggled to track down an important file, worried about data exposure, or wasted time wading through disorganized folders, you are definitely not alone.
These document headaches can slow your productivity, increase costs, and even put your compliance at risk. You want a better way to handle it all.
According to M-Files, a staggering 83% of employees have had to recreate documents simply because they couldn’t find the original. That is not just inefficient—it can really hurt your bottom line in the long run.
This is exactly why choosing the right alternative to DocuWare can transform your workflow and boost your team’s productivity.
In this article, I’m going to walk you through my top picks for the best DocuWare alternatives to try in 2025, including solutions that can streamline your document management.
By the end, you’ll know which options can help you handle your documents securely, save time, and take control over your business information.
Let’s get started.
Quick Summary:
1. FileCenter – Best for small offices aiming for efficient document scanning, organization, and seamless cloud integration.
2. Laserfiche – Ideal for businesses needing automated workflows and intelligent data capture for streamlined document management.
3. Revver – Top choice for mid-sized companies looking to automate document-heavy processes and ensure secure collaboration.
4. Box – Excellent for secure, AI-driven document management with advanced collaboration and e-signature capabilities.
5. DocStar – Perfect for organizations needing customizable workflow automation and advanced data capture to reduce errors.
1. FileCenter
Too much paperwork slowing you down?
FileCenter turns your desktop into a document management powerhouse with easy scanning, editing, and organizing features.
It solves the headache of lost or scattered documents by letting you convert paper documents into searchable PDFs and store them in a clean, consistent folder system. You’ll immediately save time finding files and ditch the paperwork overwhelm.
FileCenter’s “E-File Cabinets” keep all your documents neatly organized, with reusable folder templates to maintain consistency across your team. This means no more messy file structures or wasted minutes hunting for that one file.
Managing PDFs is a breeze.
The software includes a built-in PDF editor where you can scan, edit, and organize files without needing extra tools. If you have a small office or business, this seriously cuts down your steps and costs.
FileCenter also integrates smoothly with Google Drive, OneDrive, and Dropbox, so your documents stay accessible whether you’re in the office or on the go.
Another plus is its OCR feature that intelligently scans and converts documents into editable text. This automation speeds up workflows and reduces manual data entry, getting you closer to a paperless office.
All without complexity or a steep learning curve.
Key features:
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Easy document organization with E-File Cabinets: Create and reuse folder templates, keeping your file system consistent and eliminating lost documents and duplicated effort.
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Built-in PDF editor and scanning tools: Scan directly to searchable PDFs and edit files without needing Adobe Acrobat or additional software, saving time and money.
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Seamless cloud integration with Google Drive, OneDrive, and Dropbox: Access and manage all your files securely from anywhere, improving collaboration and remote work flexibility.
Verdict:
FileCenter is a fantastic option for you if you want one of the best docuware alternatives tailored to small offices and busy professionals. Its combination of simple, effective file organization and OCR scanning led one user to scan over 6,000 pages in two weeks without a hitch. Plus, its affordability and ease of use make it accessible without compromising power.
Start a free trial of FileCenter
2. Laserfiche
Struggling to organize and automate your documents?
Laserfiche makes document management easier by centralizing your content, automating workflows, and simplifying compliance with AI-powered tools.
Its intelligent data capture speeds up processing of invoices, contracts, and handwritten forms. This means you save time and reduce errors in manual data entry, which improves your team’s productivity and focus. If manual entry is a headache for your business, you may also want to see how to integrate OCR in document management to eliminate data entry bottlenecks.
You’ll love Laserfiche’s process automation features. They let you automate repetitive tasks through low-code workflows, so your team can focus on more strategic work rather than busy admin.
Compliance becomes simple with automated audit trails. You stay prepared for audits and manage document lifecycles without hassle.
It also integrates with hundreds of critical business apps, providing a single source of truth for all your documents and eliminating the frustration of searching in multiple systems. For specialized industries, such as healthcare or research, understanding how to manage clinical trial documents electronically can make a big difference in compliance and workflow efficiency.
To top it off, Laserfiche AI brings smart data extraction and analysis, helping you gain faster insights from unstructured documents and make better decisions.
The community-powered Solution Marketplace offers pre-built templates and workflows tailored for your industry, speeding up implementation and customization.
Key features:
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AI-driven intelligent data capture that extracts and processes information quickly, reducing manual data entry and improving accuracy across document types.
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Low-code process automation allows you to create customized workflows that streamline repetitive tasks, boosting team efficiency and saving valuable time.
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Seamless integrations with hundreds of applications ensure your documents are accessible in one place, improving collaboration and reducing time spent searching for files.
Verdict:
Laserfiche is a fantastic choice for professionals looking for the best docuware alternatives to boost document management and workflow automation. It helps companies like DHL Aviation automate operations across Latin America, proving its ability to support complex needs with AI-powered automation and easy compliance management.
Book a free demo of Laserfiche
3. Revver
Struggling with lost documents and wasted time?
Revver tackles these issues by automating your document organization and workflows, making your processes faster and more efficient.
With Revver, you get an intelligent document management system that puts all your electronic files in one secure place. It handles everything from creating and storing documents to sharing and archiving, so you always know where to find what you need. The platform’s AI-enabled workflows automate repetitive tasks, freeing up your time and preventing costly errors.
It’s easy to stay compliant with Revver.
The platform includes bank-grade security and strong access controls to protect your sensitive information and ensure governance rules are met without adding extra work on your plate. If you want to take security a step further, you might be interested in document redaction software that helps you protect truly sensitive details.
Revver also powers seamless communication and collaboration between your team members. You can share files, manage signatures, and handle requests all within one system without juggling multiple tools.
Another feature I like is its ability to automate tedious document-based business processes like new client onboarding, employee management, and accounts payable. This helps you eliminate bottlenecks and lets your team focus on high-value work.
You’ll spend less time searching and more time growing your business.
Key features:
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Automated document organization and folder templates: cuts down on chaos and makes sure your files are always easy to find, saving you up to 20% of labor hours spent searching.
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AI-powered workflow automation: streamlines repetitive tasks like approvals, reviews, and client onboarding to improve productivity and reduce errors.
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Strong security and compliance controls: offers bank-grade protection and configurable permissions to keep your data safe and meet industry regulations effortlessly.
If you regularly scan paper into your system, learning how to manage scanned documents effectively will ensure you’re making the most of Revver’s organizational capabilities.
Verdict:
Revver stands out as one of the best docuware alternatives for mid-sized businesses seeking to automate document-heavy workflows. Its proven ability to save up to 20% of labor hours on document retrieval and deliver secure collaboration helps companies scale efficiently. The platform’s client onboarding and employee management features have empowered thousands of users across industries including insurance and healthcare.
4. Box
Struggling to keep your documents secure and accessible?
Box offers intelligent content management designed to help you collaborate securely and work smarter through advanced AI-driven tools.
You can access, share, edit, and co-create files with your team from anywhere, all while enterprise-grade security and compliance safeguards keep your sensitive data protected.
The platform helps you boost productivity with automated workflows powered by AI agents, cutting down on repetitive tasks like routing contracts or onboarding new vendors.
If you’re interested in more ways to manage documents more efficiently, exploring alternatives can further streamline your workflow.
Box’s e-signature solution speeds up approvals.
It keeps everything within your content ecosystem, so you don’t have to hop between multiple apps.
Another big plus is the AI-powered content portals and smart search capabilities that let you instantly gain insights from any document, like lease agreements or finance papers, across your organization.
It also integrates with over 1,500 apps, making it flexible enough to fit into your existing tools without hassle.
Key features:
- AI-driven workflow automation and content management that save you time by eliminating manual, repetitive document processes and improving collaboration across teams.
- Enterprise-grade security with real-time threat detection and compliance tools help you keep sensitive information safe and meet GDPR, HIPAA, and FINRA standards.
- Built-in e-signature capabilities within your workflow that accelerate contract approvals and document signing without extra costs or app switching.
Verdict:
Box is a solid choice if you want one of the best docuware alternatives for secure, AI-powered document management. It helped Morgan Stanley Wealth Management create a more secure and efficient document collaboration environment that meets strict compliance needs. The ease of workflow automation and seamless security make it ideal for professionals who demand productivity without sacrificing safety.
5. DocStar
Struggling with manual document handling and errors?
DocStar offers advanced data capture and extraction technology that reduces manual entry and boosts accuracy for your business documents.
With DocStar, you get a comprehensive platform that automates workflow and content management. This means you can streamline approvals and securely store all your critical documents in one place, simplifying retrieval and ensuring compliance. If you want more tips on keeping documents compliant and organized, check out these document archiving strategies.
It clearly improves productivity.
Its workflow automation empowers you to design custom, automated processes that reduce delays and human mistakes. This reduces costs by up to 30% and drops errors by 75%, as reported by their clients.
Another powerful feature is its flexible deployment options. Whether you want cloud, on-premise, or hybrid setups, DocStar adapts to your needs, making scaling easier as your business grows.
Plus, collaboration becomes seamless with its secure sharing, commenting, and version control, so your team stays on the same page wherever they work.
DocStar also offers specialized solutions like AP and HR automation that save time by automating invoice processing and onboarding documentation.
The platform integrates smoothly with ERP systems such as Microsoft Dynamics 365 BC, which helps avoid data silos and supports smarter decision-making.
By combining mobile accessibility and robust analytics, DocStar enables you to work efficiently on the go and monitor your content processes for continuous improvement.
Key features:
- Intelligent data capture and extraction: Minimizes manual input errors by automatically processing diverse document types to ensure accuracy.
- Customizable workflow automation: Saves time by streamlining approvals and other repetitive tasks to enhance operational efficiency and reduce costs.
- Flexible deployment and ERP integration: Supports cloud or on-premise setups and connects easily with ERP systems like Microsoft Dynamics 365 BC for seamless scalability.
Verdict:
DocStar is a strong contender in the race for the best docuware alternatives, especially if you need to cut costs and increase accuracy across accounting and HR functions. For more practical ways to cut expenses, here are some ideas on how to optimize storage with document management. Franklin Foods freed their AP team for higher-value tasks after adopting DocStar’s intelligent capture and workflow automation, proving its real impact on productivity.
6. M-Files
Struggling to find business documents quickly?
M-Files uses AI and metadata-driven organization to instantly locate your files and speed up workflows.
This approach means your documents are organized by what they are, not where you saved them. You no longer waste time hunting across folders or drives. Instead, information is available whenever and wherever you need it. That is especially useful if you’ve ever felt frustrated by lost or misplaced files.
M-Files helps you automate document-centric processes, improving accuracy and saving time in creation, review, and approval.
It also keeps your data secure by automatically managing access permissions and providing a full audit trail for compliance.
Another great feature is how M-Files integrates with tools you already use, like Microsoft 365, Salesforce, and Adobe Acrobat Sign. This means you don’t have to change how you work but get more done faster.
If working with multiple file types is something you do often, I suggest looking at some PDF merging software that helps streamline document handling alongside your main solution.
You can see why over 5,000 companies trust M-Files to eliminate information chaos.
Key features:
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AI-powered metadata organization that makes finding documents instant, removing the chaos of folder-based storage so you can focus on your work.
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Workflow automation for document processes that boosts efficiency by reducing manual steps in creating, collaborating on, and approving files.
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Robust security controls and audit trails that help you maintain compliance and safely share documents internally and externally without risk.
Verdict:
M-Files stands out among the best docuware alternatives for business professionals needing smarter document management. Its AI organization and workflow automation helped multiple clients improve workflow efficiency by up to 43%. The smooth integration with familiar tools also means the learning curve is minimal, making your transition painless.
7. NetDocuments
Struggling to manage your legal documents efficiently?
NetDocuments offers an intelligent document management system designed especially for legal professionals to organize, secure, and streamline workflows easily.
With its cloud-native platform, you get real-time collaboration, automated workflows, and centralized secure storage so you can focus on high-value legal tasks instead of document chaos. Finding the right version of a file is no longer a headache.
You’ll also enjoy seamless integration with Microsoft 365 apps like Word and Teams, letting you co-author documents, preview files, and save important team chat details directly without leaving your familiar tools.
Security is tight, giving you peace of mind with features like data loss prevention and ethical walls to control access and keep sensitive information protected.
Another strong point is the Legal AI Assistant which helps you quickly search through hundreds of documents and get instant, reliable answers, saving you time and boosting productivity.
NetDocuments continuously supports over 7,000 customers with reliable 99.9% uptime and more than 150 tech integrations to fit your legal practice’s unique needs. If you’re interested in seeing how such features can benefit healthcare teams, take a look at the benefits of document management system in healthcare.
Key features:
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Cloud-native document management platform that provides secure, centralized access with version control so you never lose or confuse critical legal files.
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Microsoft 365 integration enables seamless co-authoring, document previews, and collaboration from within tools you already use every day. Plus, efficient email organization is possible when you combine document management with an email document management system.
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AI-powered legal assistant and workflow automation that reduces tedious search and filing tasks so you can focus on delivering faster client outcomes.
Verdict:
NetDocuments is a powerful choice for legal professionals needing the best docuware alternatives, especially lawyers and in-house legal teams. Its intelligent platform helped firms like Skadden achieve smoother collaboration and compliance while handling complex document workflows. With 7,000+ customers depending on its 99.9% uptime, it proves reliable for busy legal environments.
Book a free demo of NetDocuments
8. Computhink
Looking for better control over your documents?
Computhink’s Contentverse offers advanced workflow management that automates and simplifies your document processes, helping you stop wasting time on repetitive tasks.
This platform helps you upload, organize, and retrieve documents quickly with customizable folders and powerful search features. You’ll also appreciate its real-time collaboration tools that let your team annotate, comment, and work together smoothly from anywhere.
It’s built with security in mind.
Contentverse includes integrated digital signature capabilities, ensuring documents are signed securely and compliantly. You can enforce user permissions to keep sensitive files protected.
The software also supports version comparison so you can easily track changes side-by-side.
Another great feature is the intuitive launch functionality allowing you to open documents on any device instantly, keeping your work flowing wherever you are. These capabilities help you maintain accuracy while boosting productivity without complicated setups.
You’ll find Contentverse adapts well to industries like healthcare, finance, legal, and education where compliance and document security are crucial. It’s designed to meet the needs of business owners who want to boost efficiency and maintain full control of their vital information.
Key features:
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Automated workflow management: Streamlines repeatable document processes so you finish tasks faster with less manual effort and fewer errors.
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Secure document control: Protect sensitive information with role-based user permissions and integrated digital signatures for compliance peace of mind.
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Collaborative editing and version tracking: Helps your team work together efficiently, tracking all document updates and changes accurately for transparency.
Verdict:
Computhink’s Contentverse stands out among the best docuware alternatives for business owners aiming to eliminate document chaos and improve workflow automation. With over 50 million pages digitized and customers reporting a 90% increase in efficiency, it’s a reliable choice to secure, organize, and collaborate on your documents confidently.
Book a free demo of Computhink
9. SKYSITE
https://www.skysite.com
Looking to stop losing track of important documents?
SKYSITE helps construction professionals stay connected by managing, marking up, and sharing documents from any device, anywhere.
This software is designed for the entire lifecycle of construction projects, providing tools to keep your team in sync and projects moving forward. From architects to general contractors and subcontractors, SKYSITE offers a centralized place to handle complex document workflows while reducing errors and delays.
You’ll appreciate how its excellent syncing technology just works, avoiding the typical frustrations other systems cause.
SKYSITE lets you ditch bulky filing cabinets and costly physical storage by storing your digital archives securely in the cloud. This means you save time searching for files and reduce the risk of lost or damaged documents forever.
Its mobile apps keep your team productive on the go, providing real-time sync and easy access to all project files whenever needed.
Another standout feature is its ISO 27001 certification and SOC 2 compliance, reassuring you that your sensitive project data remains protected throughout the document management process.
Your communication improves when everyone can collaborate on the latest plans and files instantly, reducing costly mistakes and missed updates.
Key features:
- Comprehensive real-time document management for architects, contractors, and subcontractors enabling efficient project collaboration and markup on any device, anytime.
- Secure digital archives replace physical storage so you save time, avoid document loss, and cut the costs of paper filing and retrieval.
- Mobile accessibility with real-time syncing keeps your team aligned in the field, reducing errors and accelerating project communication for faster decisions.
Verdict:
SKYSITE stands out among the best docuware alternatives for construction professionals who need fast, reliable, and secure document control. Its powerful syncing and cloud archive features helped clients like NCB enhance productivity and eliminate errors compared to Dropbox. This makes it a solid choice if you want to keep your projects and teams tightly connected.
Need to cut delays and errors in project-related invoices too? Consider how document management can streamline accounts payable for faster and stress-free AP workflows.
10. Optimal Systems
Lost in document chaos again?
Optimal Systems offers a powerful solution to boost how you organize and access your company’s documents.
With their enaio® platform, you get a customizable and secure digital document management system that suits your business needs. It means you can say goodbye to piles of paper and endless searching for files.
The software ensures centralized access to all your business data with just one click. This removes time wasted on hunting down documents across departments.
You’ll enjoy higher productivity and more efficient workflows through fully digitized, secure document handling.
Optimal Systems also helps you maintain compliance by supporting revision-safe archiving and audit-proof storage.
If you want to dig deeper into keeping your files compliant, check out these compliance document management tips for practical strategies you can use.
Another great feature is their cloud-compatible solutions like yuuvis® cloud-archive-for-SAP®, which helps keep your SAP documents legal and easy to retrieve.
Simplifying your document and process management doesn’t get easier than this.
Key features:
- Customizable digital document management system: Tailored solutions for different departments let you optimize workflows and eliminate paper-based bottlenecks.
- Centralized, one-click access: Quickly find documents across all company data sources, saving time and reducing frustration in everyday work.
- Compliance and secure archiving: Keeps your data safe with revision-proof and legally compliant storage, minimizing risk of penalties or audits.
If you’re comparing your options, it can also help to look at the best LogicalDOC alternatives to see how Optimal Systems stacks up against other leading solutions.
Verdict:
Optimal Systems stands out as one of the best docuware alternatives for business owners seeking a robust, scalable document management platform. Their enaio® system successfully supports companies like REWE, streamlining document workflows while ensuring compliance. The integration of cloud archives and automated digital filing can save you hours every week.
Book a free demo of Optimal Systems
11. humbee
Frustrated by lost time searching for documents?
humbee solves this by bundling document management, communication, and collaboration into one cloud workspace. It keeps everything related to a project or task in a single, easy-to-access place.
This means you no longer have to dig through folders, emails, or different apps. Instead, all relevant documents, emails, tasks, and conversations are united within vorgäng—a term they use for complete case files or workflows. This approach drastically reduces wasted search time and distractions.
You regain control.
No more overwhelmed inboxes or constant interruptions.
The platform’s powerful SmartBeeSearch® feature helps you find exactly what you need quickly, using context-sensitive suggestions and intelligent links. This saves you from sifting through piles of data or switching platforms.
humbee lets you automate repetitive tasks with customizable workflows, so you spend more time on what truly matters. Whether it’s document approvals, task assignments, or processing digital invoices, automation keeps workflows smooth and efficient.
It also supports mobile access, letting you work wherever you are. Collaboration is easy, even with external partners, thanks to integrated email handling and intuitive Kanban boards for project visualization.
Key features:
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Unified digital workspace combining DMS and collaboration so you can handle documents, emails, and tasks without juggling multiple tools, reducing lost time and confusion.
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SmartBeeSearch® for context-based document and information retrieval that speeds up your workflow by delivering relevant results fast, even across large data sets.
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Customizable workflows and automation tools let you streamline repetitive processes, which boosts productivity and lowers error rates.
Verdict:
humbee stands out as a comprehensive option among the best docuware alternatives for small business owners who want to reduce search time and improve process transparency. Their focus on vorgangsbasiertes Arbeiten (case-based working) helped Seed2Soil GmbH reduce coordination calls rapidly just two days after implementation.
12. Thax Software
Looking for better document control?
Thax Software offers a modular office management system designed to help you handle documents, customer data, dictation, and inventory easily.
This all-in-one platform, Findentity, adapts to your specific needs through its flexible modules like document management (DMS), customer relationship management (CRM), voice recognition, and workflow automation. It means you can keep everything connected and eliminate the hassle of juggling multiple tools.
You get customized solutions tailored for industries like law firms, medical offices, public administration, and construction, ensuring your unique workflow is supported.
The software also streamlines your document search and inventory by integrating RFID and barcode tracking, so finding physical files or assets won’t slow you down anymore.
With Findentity, you can rely on a seamless link between paper documents and digital files. That convenience alone can save you tons of time and reduce errors.
Plus, the voice recognition and dictation module lets you create notes or legal documents fast by turning speech directly into text, cutting down on typing. If you want to take advantage of these features, but for working with scanned documents, consider exploring PDF to OCR converter options for extracting text quickly.
Thax’s clients, such as law firms, report saving up to 50% of work time thanks to this integration.
Another highlight is the universal interface that connects Findentity to popular programs like Microsoft Word, Excel, Outlook, and industry-specific software. This means you don’t have to change your existing tools but can work smarter by syncing data effortlessly. For legal teams, discover how to streamline contract management with specialized DMS solutions that integrate with these modules.
This modular setup also means you can start small and scale up as your business grows.
Key features:
- Flexible modular system: Compose your office management with DMS, CRM, dictation, and inventory modules that fit your specific industry and needs precisely.
- Efficient document and asset tracking: Uses RFID and barcode technology to locate and manage physical files or equipment quickly, improving your overall productivity.
- Seamless integration with other software: Works with MS Office, legal and accounting software, and includes beA for secure lawyer communications, ensuring smooth workflows.
Verdict:
Thax Software is one of the best DocuWare alternatives if you want a modular and customizable document management solution tailored to professionals like lawyers or medical practitioners. Their Findentity system helps users save up to half their working time with integrated voice recognition and efficient file tracking, backed by over 25 years of experience and 50,000 licenses sold.
Book a free demo of Thax Software
Conclusion
Overwhelmed by document chaos?
Managing company documents shouldn’t be a stressful task. Many professionals face the reality of lost files, time wasted searching, or even compliance concerns. These challenges can seriously impact productivity and bottom lines.
In fact, research shows that employees spend 30% of their time searching for documents, which is a staggering waste of resources. Imagine if you could redirect even a fraction of that time towards more productive activities.
So, how can you solve this problem? Look no further than FileCenter, the top alternative to DocuWare. It streamlines your document organization through intuitive features, eliminating the pain points of lost documents and inefficiencies. Many users, like small business owners, have successfully scanned thousands of pages quickly, completely transforming their workflows.
Ready to take control of your document management? Start a free trial of FileCenter today!
Taking action now means increased productivity, improved compliance, and peace of mind for your business.
