File security keeping you up at night?
When you are responsible for managing sensitive business documents, it is easy to get overwhelmed by the risk of data breaches and constantly changing compliance requirements. Meeting these challenges while also striving for smooth collaboration can feel like juggling with one hand tied behind your back.
If these struggles sound familiar, you are not alone. Many decision-makers are searching for a solution that balances robust security, compliance, and easy teamwork.
One reminder of how critical this issue is comes from Fivetran, who found that the global average cost of a data breach reached $4.45 million in 2023, marking a 15% increase in just three years. That is an expensive risk that no business wants to face.
Finding the right file management platform can not only safeguard your data but also empower your workflows and compliance efforts.
That is why I have put together this list of the best Egnyte alternatives to help you overcome these challenges.
In this article, I am going to review top solutions that can help you simplify file security and team collaboration going into 2025.
By reading on, you will discover options that can boost your efficiency and protect your business in a rapidly changing digital landscape.
Let’s get started.
Quick Summary:
1. FileCenter – Best for small office environments seeking easy document scanning, organization, and cloud integration.
2. DocStar – Ideal for businesses looking to automate document capture, workflow processes, and enhance team productivity.
3. DocuWare – Top choice for automated document management with seamless workflow integration for both cloud and on-premises setups.
4. Revver – Best for organizations needing efficient document management, automation, and secure team collaboration tools.
5. Computhink – Excellent for users in regulated industries wanting robust document security and workflow automation features.
1. FileCenter
Tired of losing track of your documents?
FileCenter helps you scan, edit, and organize your files seamlessly, so you spend less time hunting for paperwork.
This software transforms your Windows desktop into a powerful document management machine by converting paper into searchable PDFs that you can edit and store in a consistent folder system. It removes the headache of scattered files and unreadable scans.
What’s great is how easy it is to create reusable folder templates that keep your entire team’s documents neatly organized.
You won’t get overwhelmed by paperwork again.
FileCenter also integrates smoothly with cloud services like Google Drive, OneDrive, and Dropbox, giving you secure access anytime.
Plus, its OCR technology lets you search inside your scanned documents and PDFs, meaning you find what you need instantly without digging.
Its built-in PDF editor is like having everything you need for managing files right at your fingertips, no extra software required.
FileCenter makes file management simple but extremely effective, especially for small office environments craving organization without complexity.
Key features:
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Powerful document organization: Create and reuse folder structures with “E-file Cabinets” for consistent, team-wide file management that saves time.
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Seamless cloud integration: Work effortlessly with Google Drive, OneDrive, and Dropbox while keeping your files accessible and secure wherever you go.
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Built-in OCR and PDF editing: Convert paper into searchable PDFs, edit documents, and instantly find files by searching their contents.
Verdict:
FileCenter stands out as one of the best egnyte alternatives for a small business owner seeking easy and powerful document management. Its straightforward approach to scanning, organizing, and cloud integration boosts productivity and reduces document chaos. Users praise its stability and simplicity, making it a reliable solution to end paper overwhelm.
Start a free trial of FileCenter## 2. DocStar
Worried about lost or disorganized documents?
DocStar helps you automate document capture and organize files efficiently to eliminate manual errors and save time.
Its advanced data capture and extraction technology means you don’t have to manually enter data anymore. This ensures accuracy and speeds up document processing across your business, so you get more done with less hassle.
The software goes beyond just storing files. It offers workflow automation that simplifies complex processes like invoice approvals and HR paperwork. By automating repetitive tasks, you can streamline invoice processing and focus on what really matters in your business.
You get secure, centralized content management that keeps documents safe and easy to retrieve whenever needed.
With its strong security features, DocStar protects sensitive information while maintaining compliance with regulations. This helps you avoid costly mistakes common when handling critical data.
Another highlight is its flexible deployment options. Whether you prefer cloud or on-premise setups, DocStar adapts to your business infrastructure needs.
Its mobile accessibility means you and your team can review, approve, or collaborate on documents anytime from anywhere. This convenience keeps everyone productive even when out of the office.
With seamless integration to ERP and business apps, DocStar fits neatly into your existing IT environment, reducing disruptions and boosting scalability.
I find its rich analytics and reporting especially helpful for spotting inefficiencies and making smarter, data-driven decisions about your content management.
DocStar also supports industry-specific solutions like AP and HR automation, making it a versatile tool for various sectors.
Key features:
- Advanced data capture and extraction to reduce manual errors and speed up processing, helping you manage critical business information effortlessly.
- Customizable workflow automation to streamline approvals and repetitive tasks, freeing up your time and increasing overall productivity.
- Robust security and compliance controls that protect sensitive documents and maintain audit trails, reducing risks related to data breaches and regulations.
For those who regularly handle scanning or merging multiple digital documents, pairing DocStar with PDF merging software can be a timesaver in managing large volumes of business files.
Verdict:
DocStar is an excellent choice for professionals seeking the best egnyte alternatives who want smarter document and process automation. Many users report up to 40% increased productivity and 75% fewer errors. Its comprehensive features and flexibility make it ideal for businesses aiming to simplify file security and collaboration.
3. DocuWare
Struggling with managing critical business documents?
DocuWare offers automated document management and workflow automation to help you work smarter anywhere, anytime.
By digitizing and automating your key processes, DocuWare helps eliminate manual, time-consuming tasks that slow you down. Its cloud and on-premises deployment options provide the flexibility to fit your unique business needs without hassle. Whether you want to speed up invoice processing or secure your document archives, DocuWare handles it.
You get real-time control over your critical documents.
Teams collaborate effortlessly by leveraging intelligent document processing powered by AI-driven OCR and handwriting recognition to capture data accurately.
DocuWare’s automated workflows streamline approvals, contract management, and compliance — freeing your time and reducing costly errors. Its mobile apps make it easier for remote or field workers to access and contribute from anywhere.
You can also integrate DocuWare smoothly with tools like Microsoft Teams, Outlook, and ERP systems, so your documents stay connected to workflows.
If you’re wondering about the distinction between document control and document management, my article covering the document control vs document management differences breaks down how each approach impacts your team’s workflow.
Secure, accessible, and compliant document storage is at the heart of what DocuWare offers.
Key features:
- AI-powered Intelligent Document Processing: Automate data extraction with advanced OCR and handwriting recognition, reducing errors and speeding up capture for invoices and forms.
- Flexible deployment and seamless integrations: Choose cloud or on-premises setup and connect easily with tools like Teams, Outlook, and SAP to maintain smooth workflows.
- Workflow automation and mobile accessibility: Simplify approvals, contract handling, and task management from anywhere with mobile apps designed for your team.
Verdict:
DocuWare stands out among the best egnyte alternatives for small business owners seeking to simplify file security and collaboration. Its combination of AI-driven document processing, customizable workflows, and strong integration capabilities helped companies like Denver Cold Storage see real-time invoice tracking, boosting efficiency and cash flow visibility. This makes it a solid choice to overcome inefficient manual document handling.
4. Revver
Are you overwhelmed by document chaos and manual work?
Revver solves this by automating document management with AI workflows and customizable folder templates that bring instant order and efficiency.
This software takes the mess out of managing your files and content across teams. It offers a secure central hub to store, track, and share documents, cutting down wasted hours searching for the right files. You’ll benefit from automated workflows that handle repetitive tasks, so your team can focus on what matters most.
It really boosts productivity.
What’s more, Revver supports seamless team collaboration with built-in tools for communicating, requesting documents, and integrated eSignatures, improving the flow of work.
You also get bank-grade security with strict access controls to protect sensitive data and ensure compliance effortlessly. The software adapts well to many industries, including insurance, healthcare, government, and accounting, making it versatile.
I love that it gives managers and executives alike the ability to monitor document processes through detailed analytics and reports, helping them stay on top of team performance.
If you want to go paperless with your workflows, my deep dive on how to become a paperless office shares extra practical steps and tips.
Revver’s proven process and impact focus make it a true document work ally, transforming boring paperwork into measurable growth opportunities.
Key features:
- Automated folder templates and AI-enabled workflows minimize lost documents and speed up repetitive document tasks, saving valuable labor hours every week.
- Robust content collaboration tools enable your team to share media files, communicate clearly, and sign documents digitally—all in one secure platform.
- Bank-grade security and compliance features protect your documents with customizable permissions, reducing governance risk without extra hassle.
If you want to cut costs and improve compliance strategy even further, read these document archiving strategies that work for businesses of any size.
Verdict:
Revver stands out among the best egnyte alternatives for businesses looking to simplify file security and collaboration. Its automation boosts efficiency by reducing document retrieval time by up to 20 percent. Thousands of organizations trust Revver to cut costs and fuel growth by transforming tedious document workflows into powerful business assets.
5. Computhink
Wasting time searching for important documents?
Computhink offers Contentverse, a document management system that organizes and secures your files, so you can find what you need instantly.
With built-in workflow automation, you can streamline repetitive tasks and speed up your business processes. This boosts your team’s productivity while reducing errors and delays. You stay in control with advanced security that protects sensitive information at all times.
It’s a solid choice for managing your documents.
You’ll appreciate the easy-to-use viewer that lets you annotate and sign documents digitally without leaving the platform.
Contentverse also supports real-time collaboration, so you and your team can work on documents together without confusion. The version comparison feature helps you track changes precisely, keeping everyone aligned. These capabilities make teamwork smoother and help your business stay compliant with industry demands.
You get seamless integration with your current tools, making the transition painless.
Contentverse combines automation and security to help you finally get organized and regain control over your important documents. This focus on efficiency and protection makes it ideal for professionals who deal with sensitive data regularly. Its tailored solutions for industries like healthcare, legal, and finance clearly show its flexibility and reliability.
Key features:
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Robust workflow automation that speeds up document processes and improves team productivity by eliminating manual, repetitive tasks across your organization.
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Advanced security and permissions controls ensuring your sensitive documents stay protected and accessible only to authorized team members, helping you meet compliance requirements.
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Collaborative tools and version comparison to enable real-time teamwork, precise edits, and clear accountability without losing track of document updates.
If you work in real estate, knowing the important documents for real estate agencies to streamline your closings is essential for staying organized with Contentverse.
Verdict:
Computhink stands out among the best egnyte alternatives by offering an all-in-one document management platform focused on workflow efficiency and security for professionals in regulated industries. With over 50 million pages digitized and a customer satisfaction rate above 99%, its Contentverse solution proves it can help you find and manage documents faster while staying compliant.
Book a free demo of Computhink
6. LogicalDOC
Are your documents disorganized and hard to find?
LogicalDOC helps you organize and securely manage all your digital documents in one place, slashing retrieval time from hours to seconds.
The platform is built for mid-sized companies and larger organizations needing smooth collaboration and tight document control. With LogicalDOC, multiple users can co-author documents, track versions, and coordinate editing tasks easily. Plus, it works on Windows, Linux, and macOS, so your whole team can access files no matter their device.
LogicalDOC saves you time.
It offers a powerful workflow engine that automates task assignments, notifications, and document approvals, cutting down on manual coordination and keeping projects moving fast. This means less time chasing down approvals and more time on meaningful work.
You can access your documents anywhere.
Its cloud version provides 24/7 availability from any device and keeps your files secure with automated version control and audit trails. There’s also offline syncing so you’re not blocked when internet access is spotty.
The software handles both physical and electronic record-keeping with compliance in mind, automating records retention and destruction based on your policies.
Understandably, security matters most. LogicalDOC protects files on three levels: user, database, and application, giving you peace of mind that your sensitive data won’t slip through cracks.
Key features:
- Comprehensive workflow automation that assigns, notifies, and tracks tasks, helping you reduce delays and stay on top of document processes effortlessly.
- Cross-platform and cloud accessibility offering your team constant, secure access to files on any device, with offline editing and real-time syncing to avoid disruptions.
- Robust compliance support automates document classification, retention, and audit trails, ensuring your records meet regulatory requirements and stay protected.
Verdict:
LogicalDOC is a great pick if you’re looking for one of the best egnyte alternatives to improve file collaboration and security for mid-sized businesses. With over 4,000 active installations and 7,000 monthly downloads, it delivers reliable workflow automation plus solid compliance features that help companies stay organized and efficient.
Start a free trial of LogicalDOC
7. M-Files
Struggling to find and organize your files easily?
M-Files uses AI and metadata to help you locate and utilize information in the right business context.
This platform goes beyond basic document management by automating workflows and improving process efficiency while reducing risks related to document security. You get seamless content collaboration, plus automated sharing and approval workflows to speed things up without losing control. It’s ideal if you want to end the frustration of lost or misplaced documents and improve productivity.
It really simplifies complex workflows.
The software’s intelligent metadata-driven system means files are organized not by folder, but by content and context, making it faster for you to find exactly what you need, without digging through countless folders. If you want to learn more, I recommend checking out these proven tips to manage file metadata for even smoother searchability and compliance. Plus, its automated access rules ensure that only the right people have access, cutting down compliance risks.
Workflow automation is a game-changer too, helping you speed up processes from document creation to approval while maintaining accuracy.
You’ll find the industry-specific solutions for accounting, consulting, manufacturing, and more particularly helpful, as they address common pain points like compliance, client management, and operational efficiency.
It integrates well with Microsoft 365, Salesforce, SAP, and more.
M-Files combines AI-powered metadata management with workflow automation to give you cleaner, smarter document control. You’ll spend less time searching and more time focusing on tasks that matter.
It’s also built with security and compliance in mind, producing audit trails that help reduce business risk.
u>Its seamless integration with major platforms means you can work where you’re already comfortable without hassles.
Key features:
- AI-driven metadata organization improves findability by sorting documents based on their content and context, eliminating wasted time lost in folder structures.
- Automated, customizable workflow management to streamline document-centric tasks, reducing errors and boosting operational efficiency across teams.
- Robust security and compliance controls that automate document access, external collaboration, and provide comprehensive audit trails to reduce risks.
Verdict:
M-Files stands among the best egnyte alternatives thanks to its AI-powered metadata system and strong workflow automation that boosts efficiency and compliance. Over 5,000 companies have improved workflow accuracy and document search with M-Files, making it ideal for knowledge workers in industries like accounting and consulting.
8. NetDocuments
Struggling to keep your legal documents secure and organized?
NetDocuments offers an intelligent document management system designed specifically for legal professionals to simplify collaboration and enhance file security.
With real-time co-authoring, email management, and AI-powered automation, you can focus on crucial legal work without getting bogged down by paperwork. Their platform integrates seamlessly with Microsoft 365, so you don’t have to switch between apps.
Think of it as your all-in-one legal tech upgrade that helps you find documents quickly and be sure you’re working on the latest version.
The platform is built for law firms and in-house legal teams, supporting secure access from any device.
If you’re interested in document types that every legal team should have organized, you might want to check out my breakdown of the important documents for law firms to boost compliance and productivity.
NetDocuments also automates routine tasks with its AI App Builder, making workloads lighter and streamlining complex workflows.
It even helps you tackle inbox overload by automatically sorting emails by client or matter, so nothing important gets lost.
Key features:
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Tailored for legal professionals: NetDocuments enhances your practice by offering secure document and knowledge management with built-in version control and centralized access.
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Advanced AI and automation: The AI-powered Legal Assistant answers questions across hundreds of documents instantly, freeing you from tedious manual searches.
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Robust Microsoft 365 integration: Seamlessly work within Teams and Word with real-time edits and predictive email filing to boost collaboration and efficiency.
Verdict:
NetDocuments is a compelling option among the best egnyte alternatives for any legal professional seeking advanced security, AI automation, and seamless collaboration. With over 7,000 customers worldwide and a 99.9% uptime record, it’s proven to support law firms like Skadden in delivering outstanding client service. Its intelligent tools help legal teams work smarter and faster every day.
Book a free demo of NetDocuments
9. Laserfiche
Are you struggling with secure file collaboration?
Laserfiche uses AI-powered document management to centralize and secure your files while automating workflows that streamline collaboration.
It’s designed to help you supercharge productivity by extracting insights from complex documents like invoices, contracts, and handwritten forms quickly. This means you spend less time on manual data entry and more time driving your business forward.
Laserfiche simplifies compliance with detailed audit trails.
You gain full control over your data and workflows.
With its low-code process automation, you can automate routine tasks, freeing your team to focus on strategic work that matters to you.
I find Laserfiche’s robust integration capabilities especially useful. It connects with hundreds of critical business apps, so you’ll never lose time searching across multiple platforms. Instead, you access all your relevant documents from one place.
This smooth connectivity improves your workflow efficiency while maintaining strong data privacy and security standards.
The platform comes with hundreds of customizable pre-built solution templates, helping you tailor workflows and document management to your specific business needs.
Laserfiche is perfect for professionals who want to centralize content, improve collaboration, and maintain compliance without complicated setups.
Key features:
- AI-powered intelligent data capture that extracts and processes data from varied document types, reducing manual entry and boosting accuracy across your business processes.
- Low-code automation and prebuilt templates allow you to automate repetitive tasks quickly, increasing your team’s productivity and freeing them for higher-impact activities.
- Seamless integration with hundreds of apps provides a unified place to access, share, and collaborate on documents, eliminating time wasted toggling between platforms.
Verdict:
Laserfiche stands out as one of the best egnyte alternatives for professionals seeking smarter document management and collaboration. Gartner named it a leader in the 2024 Magic Quadrant, and DHL Aviation uses it to automate and innovate their operations, proving its value in real-world scenarios.
Book a free demo of Laserfiche
10. Thax Software
Are you struggling to keep documents organized and secure?
Thax Software provides a modular office management system that covers document management, CRM, dictation, and workflow solutions to help you stay efficient.
Their Findentity suite offers a flexible, customizable platform that fits your individual business needs. It combines document storage, customer management, voice recognition, and inventory tracking into one seamless system. This means no more juggling multiple tools or losing track of files.
You get integration with popular tools like MS Word, Outlook, and SAP, which simplifies your daily tasks.
Findentity Dictate includes speech recognition based on Dragon software, letting you transform spoken words into text quickly and accurately. This speeds up documentation while reducing manual typing.
The system’s workflow and task management features ensure your team stays coordinated and deadlines are met. You can also track physical files, assets, or equipment with RFID/barcode scanning using Findentity Finder.
Thax’s modular setup works perfectly for legal offices, healthcare practices, public administrations, and more. It adapts to your industry-specific demands, keeping your documents secure and processes transparent.
The team also supports you with personal setup and ongoing assistance, so you’re never left on your own.
Key features:
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Modular all-in-one system combining DMS, CRM, and workflow tools that adapts to your specific office and industry requirements for greater efficiency.
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Advanced speech recognition powered by Dragon that accelerates dictation and documentation, saving your team valuable time on writing tasks.
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RFID and barcode-based inventory and file tracking that helps you quickly locate physical assets and ensures nothing gets lost in the shuffle.
Verdict:
Thax Software is a powerful contender among the best egnyte alternatives for professionals who want customizable office management that goes beyond basic file storage. Their Findentity platform helped Kanzlei Kellner reduce work time by 50%, proving real productivity gains. If you need flexible tools that fit your workflow perfectly, Thax should be on your shortlist.
Book a free demo of Thax Software
11. humbee
Struggling to keep files and tasks organized across tools?
humbee solves this by offering a single cloud workspace that brings together your communication, documents, and collaboration in one place.
Instead of hunting through emails, files, or chat apps, everything related to a project or topic lives inside a dedicated workflow or “Vorgang”. This means your team can easily find documents, emails, and tasks linked to that work. It’s a game-changer if you’ve ever felt overwhelmed by scattered information.
This tool boosts your team’s productivity.
You can visually manage tasks with its intuitive Kanban boards, helping everyone prioritize and track what needs doing without endless meetings.
Another standout feature is its robust document management system, fully compliant with EU regulations like GDPR and GoBD. Your files will be stored securely with encryption and two-factor authentication, protecting sensitive company data.
Plus, humbee integrates smoothly with MS365, letting you create and save documents directly into your workflows, so you never lose track of where files belong.
It also automates repetitive processes by letting you create custom workflows that guide tasks from start to finish, freeing you up to focus on more important work.
Everything happens in context, reducing email overload and spontaneous interruptions. You get back control and clarity over your digital workspace.
Key features:
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Unified workspace for communication, documents, and tasks that eliminates searching across multiple platforms and keeps your team aligned on projects effortlessly.
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Legal compliant and secure document management with encrypted storage in ISO-certified data centers, plus two-factor authentication and virus scanning for peace of mind.
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Powerful process automation and integrations enable you to customize workflows, link MS365 documents, and connect other systems via REST API, slashing manual entry and errors.
Verdict:
humbee is a strong contender among the best egnyte alternatives for professionals looking to simplify file security and collaboration. Its Vorgang-based approach helped Seed2Soil GmbH drastically cut down phone coordination. With built-in compliance, task management, and integrations, it’s ideal if you want one platform to keep everything connected and accessible.
12. ecoDMS
Looking for a way to secure and manage your documents easily?
ecoDMS offers a powerful, platform-independent document management system that helps you archive and organize documents while meeting legal compliance like GoBD and DSGVO.
With its centralized archiving, you keep all your files, emails, and information in one secure place accessible anytime, whether you’re on Windows, Linux, Mac, or NAS. This means you can finally stop wasting time searching for lost files and focus on your work.
It’s designed to be user-friendly. If email plays a big part in your file storage, my insights into an email document management system might also be helpful.
You don’t need to be a tech expert to start using ecoDMS for your business.
The software’s OCR-enabled full-text search makes finding documents instant, no matter how deep they are buried in folders. I also like that it supports e-invoice regulations, such as XRechnung and ZUGFeRD, which is key if you want to stay compliant with evolving legal standards.
Another handy feature is ecoDMS’s extensive automation through add-ons like WORKZ, which automates repetitive tasks such as email and file import or digital stamping, helping you speed up routine document workflows without coding.
You get flexible access on any device. If staying on the cutting edge is your goal, also consider reading about the best SmartVault alternatives for more options.
Key features:
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Centralized, secure document archive ensures you can access all files and emails from any location or device, eliminating document chaos and improving collaboration.
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Built-in OCR full-text search and compliance support lets you quickly retrieve documents and meet legal regulations like GoBD and DSGVO without extra hassle.
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Automation of repetitive tasks with WORKZ add-on reduces manual work by automatically importing files and applying digital stamps, helping to increase office productivity.
Verdict:
ecoDMS is a great pick as one of the best egnyte alternatives if you’re a business owner wanting a simple yet compliant document management system. Its ability to centralize documents across platforms, combined with powerful search and automated workflows, makes it a solid solution. Plus, with over 13,000 business customers worldwide trusting ecoDMS, you’re in good company.
Conclusion
Lost files causing you headaches?
As a small business owner, the pressure of managing sensitive documents while ensuring compliance can often feel overwhelming. You need a solution that not only protects your data but also enhances your team’s collaboration and productivity.
According to Fivetran, the global average cost of a data breach reached $4.45 million in 2023, highlighting the significant risk every organization faces in today’s landscape. This reality underscores the importance of investing in a robust document management system.
That’s where FileCenter comes in. It addresses these challenges by streamlining document organization, ensuring compliance, and offering powerful features like OCR and cloud integration. Many small businesses have successfully reduced document chaos and improved efficiency with FileCenter, enjoying seamless access to their files when needed.
If you’re ready to elevate your document management game, I encourage you to start a free trial of FileCenter today.
Taking action now can significantly reduce headaches while increasing your productivity and ensuring your data remains secure.
