Outgrowing your document management system?
You’re probably hitting scalability limits with FileHold, making it tough to manage your growing document repositories and keep workflows efficient.
The pressure is on to find a replacement, but choosing the wrong tool can create even bigger headaches and disrupt your entire team.
It seems you’re not alone in seeking better solutions. In fact, a recent report shows that 26% of companies admitted to investing more in automation to ease their document burdens. This highlights a clear need for more powerful tools.
But finding the right fit doesn’t have to be a gamble. This guide will help you evaluate the best options confidently.
In this article, I’ll review the 8+ best FileHold alternatives designed to scale your document management and improve your team’s overall efficiency.
You’ll discover solutions that offer better scalability, advanced features, and smoother integrations without creating migration nightmares.
Let’s get started.
Quick Summary:
| # | Software | Target Users |
|---|---|---|
| 1 | FileCenter → | Mid-sized companies reducing disorganization and inefficiency |
| 2 | DocuWare → | Mid-sized companies scaling workflows with automation |
| 3 | Revver Digital → | Marine retailers wanting faster deals and streamlined sales |
| 4 | Laserfiche → | Teams needing AI-driven automation and compliance support |
| 5 | M-Files → | Organizations seeking AI-based organization and workflow automation |
1. FileCenter
Struggling to organize and find important documents?
FileCenter offers robust PDF scanning, editing, and document management features designed to clear up paperwork clutter and speed up retrieval.
By turning your desktop into a centralized hub, it ensures consistent folder structures and easy document search that saves your team time and frustration when handling large volumes.
Let’s explore how it can help you.
FileCenter solves document chaos by automating scanning and organizing routines to keep your files neat and accessible.
It supports PDF editing and converting with integrated OCR, letting you turn paper into searchable digital files and edit them easily. You also get seamless works with Google Drive, OneDrive, and Dropbox, so you can access files wherever you need. This combination of desktop and cloud integration is great for businesses balancing local security with remote access.
Another helpful feature is its Client Portal, which provides a secure way to exchange files with clients. Plus, installation support makes setup painless even if you’re not tech-savvy. These capabilities combine to keep teams productive while maintaining document control across departments.
You’ll find managing paperwork becomes simpler and faster.
Key features:
Powerful PDF scanning and editing tools let you convert paper documents into searchable PDFs and organize using flexible folder templates saving time.
Cloud integration with Google Drive, OneDrive, and Dropbox provides secure, easy access to documents from multiple locations or devices.
Secure Client Portal for file exchange enhances collaboration while protecting sensitive information across teams and clients.
Verdict: With its strong focus on document organization, PDF editing, and cloud compatibility, FileCenter stands out as one of the best FileHold alternatives for mid-sized companies looking to reduce disorganization and improve efficiency without complicated setups or high costs.
2. DocuWare
Looking for a way to manage documents more efficiently?
DocuWare offers intelligent document processing with AI-driven OCR and handwriting recognition to reduce manual effort and errors.
Many teams struggle with lost time and compliance risks due to manual document handling, but DocuWare’s solution tackles these by automating invoice processing and securing document archiving, offering automated workflows that streamline your daily tasks and minimize human mistakes.
Here’s how it can help you.
DocuWare simplifies document and workflow management by digitizing and automating key business processes.
Its platform supports automated invoice processing and electronic signatures, enabling your accounting and sales teams to accelerate approvals and reduce paperwork headaches. Intelligent indexing helps your team quickly find and organize documents, saving hours of searching.
You also get secure document archiving that keeps your files safe and audit-ready while easing compliance management with tailored workflows. These features combine so your staff can focus more on important work instead of document busywork, helping improve collaboration—even for remote teams—and enabling smoother cross-departmental workflows.
Experience fewer errors and faster retrieval times with these tools.
If you’re transitioning to a new system, my guide on migrating document management systems offers essential tips for a smooth process.
Key features:
- AI-powered intelligent document processing that extracts and indexes data to speed up accounts payable and reduce manual entry errors.
- Comprehensive workflow automation including invoice approvals and electronic signature integration, helping your team finalize processes faster with fewer delays.
- Secure, compliance-ready document archiving keeps critical files protected and accessible, supporting audit requirements and reducing storage costs.
Verdict: DocuWare’s AI-driven automation and secure archiving make it one of the best FileHold alternatives for mid-sized companies needing to scale document workflows without complexity. Proven to save hundreds of hours monthly, it eases compliance and speeds up processes while improving user adoption.
3. Revver Digital
Struggling to close deals and manage sales efficiently?
Revver Digital offers a web-based sales management system designed to connect buyers, sellers, and brokers while boosting lead generation with SMS/MMS marketing and inventory management tools.
Many marine retailers face difficulties aligning sales and marketing efforts, but Revver Digital’s comprehensive suite of digital business solutions drives sales faster and more efficiently through focused industry tools tailored to your workflows.
Here’s how the solution steps in.
The platform helps marine businesses accelerate growth by uniting sales management with marketing features in one place.
You get tools like inventory management combined with SMS/MMS marketing capabilities that empower your team to nurture leads and close deals quicker, making day-to-day operations simpler and more productive.
Additionally, the mobile app ensures your sales team stays connected on the go, while integrated marketplaces improve visibility, helping you reach more potential customers and streamline the selling process.
Together, these features reinforce collaboration and increase sales velocity without overwhelming your resources.
Revver Digital keeps your sales cycle moving smoothly.
While we’re discussing streamlining processes, understanding Intelligent Document Processing in DMS is equally important.
Key features:
Web-based sales management system that links buyers, sellers, and brokers to increase lead conversion and deal closure efficiency specifically for the marine industry.
SMS/MMS marketing functionality supports targeted communication and follow-up campaigns, helping your sales team engage leads faster and track marketing outreach.
Inventory management tools allow your team to monitor stock in real-time, improving accuracy in offers and reducing delays during the sales process.
Verdict:
Revver Digital’s focused sales management and integrated marketing tools make it one of the best FileHold alternatives for marine retailers seeking faster deals and streamlined workflows. Its web-based system and mobile app keep teams productive with proven lead and inventory control features.
4. Laserfiche
Struggling to manage complex document workflows?
Laserfiche offers AI-driven document management to centralize content, automate workflows, and simplify compliance for your team.
By integrating intelligent data capture and low-code process automation, it tackles the most tedious tasks so your team can focus on strategic priorities, saving time and reducing manual errors along the way.
Here’s why Laserfiche stands out for you.
Laserfiche improves document handling by combining automation and AI to streamline data capture and processing.
Its platform features process automation with low-code tools plus prebuilt solution templates that help your team move faster and reduce workload without heavy coding. Accessing documents is easier, too, through integrations that connect hundreds of critical applications in one place.
Additionally, Laserfiche supports information governance and audit trail management, making it easier to meet compliance requirements across industries like healthcare, legal, and finance. This centralized platform boosts team collaboration while maintaining strict security and data privacy controls to protect sensitive content.
The software also offers tailored solutions by department and industry, from supply chain to human resources, empowering your company to scale effectively based on your unique workflows and compliance needs.
Laserfiche helps you gain control, boost productivity, and stay compliant.
Key features:
- AI-powered intelligent data capture automates extraction from documents like invoices and contracts, cutting manual entry and speeding processing across departments.
- Low-code process automation and prebuilt templates enable your team to easily create workflows that save time and reduce errors without IT bottlenecks.
- Comprehensive integrations connect Laserfiche with hundreds of mission-critical apps for unified document access and smoother collaboration.
Verdict: Laserfiche’s AI-driven automation, strong compliance tools, and extensive integrations make it a top choice as one of the best FileHold alternatives. Its ability to streamline processes and adapt across industries supports your team’s productivity and audit readiness with proven customer success.
5. M-Files
Looking for a smarter way to manage documents?
M-Files uses AI and metadata-driven organization to make documents easy to find and work with, tackling your information chaos head-on.
When your documents are organized by context rather than location, you avoid wasted time and frustration. This software offers powerful automation for document-centric workflows that boost accuracy and efficiency across your team.
Here’s how M-Files addresses these challenges.
M-Files helps you automate workflows and reduce manual tasks, transforming how you handle documents every day.
It delivers automated workflow and content collaboration capabilities that enhance teamwork and streamline approvals, letting you focus on what matters most.
Plus, it integrates deeply with Microsoft 365, Salesforce, SharePoint, and other systems, giving your existing tools a boost. You can also automate document access controls to reduce risk while generating an audit trail to support compliance across industries.
This combination of automation, integration, and security helps your organization improve retrieval, speed up processes, and maintain control over sensitive info.
Experience improved efficiency and risk reduction together.
Key features:
AI-powered metadata management to organize documents by their business context, making content easier to find and reducing time spent searching.
Comprehensive workflow automation that automates document creation, collaboration, and approval, improving accuracy and speeding up processes.
Robust integrations with Microsoft 365, Salesforce, and SharePoint allow your team to keep using familiar tools without disruption while enhancing document control.
Verdict:
M-Files stands out among the best FileHold alternatives by combining AI-driven organization, strong workflow automation, and extensive integrations that reduce risk and accelerate your processes. Its proven value for over 5,000 companies shows it can help your team achieve measurable efficiency gains without disrupting your existing setup.
6. Conga
Struggling to connect your document and contract workflows?
Conga offers document automation, contract lifecycle management, and revenue tools that address workflow bottlenecks and improve collaboration across departments.
By automating contract processes and creating on-brand documents quickly, Conga helps reduce manual errors and accelerate approvals. This means your teams can boost productivity while maintaining visibility and compliance throughout contract lifecycles without sacrificing control or accuracy.
Here’s how the solution can help.
Conga streamlines your document and contract workflows using its unified platform.
Its Composer tool lets you create professional, accurate documents that reflect your brand, while Conga Sign makes capturing signatures easy from any device. The platform’s CLM automates contract processes, ensuring standardized and compliant agreements. Plus, it integrates with your existing CRM or ERP systems—merging data to give you a unified view across revenue, contracts, and billing.
With AI-powered contract insights and contract lifecycle automation, decisions get faster and risk is minimized. Your sales team benefits from quicker, more accurate quotes with CPQ, while finance can automate billing and invoicing to save time and reduce errors. The open platform design allows flexibility without needing to overhaul existing tools, enabling smoother adoption and less disruption.
All these features help break down silos, reduce cycle times by up to 75%, and increase contract accuracy—making Conga a strong fit for teams needing scalable alternatives.
Experience smarter, faster document and contract processes today.
Key features:
Unified platform combining document automation, CLM, and revenue tools that centralize workflows for better collaboration and streamlined approvals across your company.
AI-driven contract insights and automated lifecycle management enable faster decision-making, reduce risk, and ensure compliance without heavy manual effort.
Flexible integrations with any CRM, ERP, or cloud system provide seamless connectivity, avoiding ecosystem lock-in and simplifying complex IT landscapes.
Verdict:
Conga’s all-in-one platform with document automation, contract lifecycle management, and revenue solutions makes it one of the best FileHold alternatives. Its AI-assisted features and flexible integrations reduce contract cycle times by up to 75% while improving accuracy, ideal for mid-sized companies seeking efficient, compliant document workflows.
7. Egnyte
Looking for better ways to manage your documents?
Egnyte offers advanced file sharing, governance, and AI-powered collaboration that tackles common pains like inefficient workflows and data security gaps. Their platform enhances remote teamwork and secures content while integrating with tools like Salesforce and Microsoft 365.
By combining collaboration, intelligence, and governance in one place, Egnyte helps you automate workflows and protect sensitive information. This means you gain control over your content without sacrificing productivity. Their focus on content lifecycle automation drives both security and efficiency across your teams.
Here’s how Egnyte steps in.
Egnyte tackles document challenges by unifying file sharing, compliance, and AI capabilities in one platform that fits your existing ecosystem.
It boosts productivity with automated workflows and AI-driven search, letting your team find and act on data faster. It supports large file handling across any bandwidth, solving common collaboration roadblocks.
Their governance tools add layers of protection by managing compliance with GDPR, ISO 27001, and more. Egnyte’s sensitive content classification and insider risk management keep your documents audit-ready and secure. These features work together to reduce storage costs and minimize manual tasks, so your teams can focus on what matters.
You get smarter collaboration with built-in intelligence.
Key features:
AI-powered collaboration and search to accelerate content workflows and deliver quick, data-driven insights within your current environment.
Comprehensive governance tools designed to enforce compliance and protect sensitive info, tailored for highly regulated industries.
Seamless integrations with essential platforms like Microsoft 365, Salesforce, and Google Workspace to preserve workflow continuity.
Verdict:
This platform is one of the best FileHold alternatives because it combines collaboration, security, and AI in a single scalable solution. Trusted by over 22,000 organizations, Egnyte fits IT directors needing strong compliance, smooth migration, and enhanced productivity.
8. KLDiscovery
Looking for a scalable way to manage complex document workflows?
KLDiscovery offers a powerful platform designed to handle eDiscovery and information governance with features like advanced data processing and secure archiving.
Many IT leaders face bottlenecks due to limited scalability and compliance demands; KLDiscovery’s tech tackles these by enabling smart prioritization of documents and continuous active learning, easing workload strain and reducing review times.
Let’s explore how they solve these problems.
Their Nebula Ecosystem addresses file management end-to-end, streamlining data from archiving through eDiscovery workflows to reduce operational friction.
This solution features an intuitive interface paired with predictive coding and AI-powered prioritization that helps your team focus on the most important files first, saving time and boosting review accuracy.
Beyond this, KLDiscovery supports global operations with 26 offices and cloud-hosted options to meet local security and compliance requirements while providing around-the-clock customer support, ensuring your team stays productive and compliant.
You’ll find it easier to manage large datasets, meet strict deadlines, and maintain audit readiness.
If you’re also exploring advanced uses of document management, my article on document management innovations for space exploration provides fascinating insights.
Key features:
- Advanced predictive coding with continuous active learning combines user input and random sampling to prioritize documents immediately and continually through review.
- Robust global support network across 17 countries offers localized service and flexible cloud solutions to fit diverse compliance demands and data sovereignty needs.
- End-to-end data lifecycle management from archiving to review streamlines workflows, reducing storage costs and improving data retrieval speeds.
Verdict: With strong metadata management, AI-driven review capabilities, and global cloud options, KLDiscovery stands out as one of the best FileHold alternatives for mid-sized firms needing scalable, audit-ready document management without workflow disruptions.
9. ReadyDoc
Struggling to manage documents efficiently?
ReadyDoc addresses these issues with a simple, folder-style interface and robust search tools that speed up locating files while keeping your team productive.
Navigating complex file hierarchies becomes easier with a familiar structure, and powerful search options let you find documents quickly to avoid wasting time digging through folders. This setup helps your team cut down bottlenecks and stay focused.
Here’s how it works.
ReadyDoc’s cloud platform gives your team secure 24/7 access to files anywhere, eliminating downtime and access problems.
You can view and edit Office documents right in your browser, no downloads needed, which accelerates collaboration. Bulk upload controls let you add many documents at once, simplifying migration and day-to-day use.
Security is covered with password-protected sharing links, and you can easily manage users and groups for precise permissions. For regulated industries, the built-in audit trail logs every user action, supporting compliance and reporting needs without hassle.
This combination of ease, control, and compliance supports smooth transitions and keeps your document workflows running without interruption.
Get the control and efficiency your team needs.
Key features:
- Intuitive folder interface for quick navigation lets your team easily organize and access documents without complicated training or disruption.
- Powerful search functions speed up file retrieval across large document sets, helping your team find exactly what they need, fast.
- Robust security with audit trails and permissions ensures compliance and protects sensitive info while enabling easy sharing and user management.
Verdict:
With 24/7 secure cloud access, easy editing, and strong compliance tools, this software fits teams needing scalable, user-friendly options. These capabilities make it one of the best FileHold alternatives for smoother document control and collaboration.
Conclusion
Struggling to scale your documents?
Choosing the right replacement is a huge challenge. The wrong tool can disrupt your team, waste the entire budget, and set you back for months.
This is a widespread issue. Research reveals 77% of businesses are now accelerating their DMS adoption to improve process efficiency. This creates a clear competitive advantage you simply can’t afford to ignore.
So, what’s the best choice here?
From everything I’ve reviewed, FileCenter is my top recommendation. It directly solves scalability and organization issues without requiring a complex, enterprise-level setup or migration.
What I appreciate most is its perfect blend of desktop power with cloud flexibility, making it highly practical. When searching for the best FileHold alternatives, this balance is invaluable.
I suggest you start a free trial of FileCenter. See for yourself how quickly it can streamline your document workflows and boost productivity.
Your team’s efficiency will thank you.
