Is Folderit no longer cutting it?
You’re likely wrestling with its feature gaps, poor integrations, or rising costs, making your document control chaotic and inefficient.
The risk of choosing the wrong replacement is high, as a bad choice wastes money and disrupts your entire team’s workflow.
A Baker and McKenzie report shows 26% of companies are increasing automation investments. It proves that addressing document-related inefficiencies is a major priority for businesses right now.
But finding the right alternative doesn’t have to be a headache. The key is to find a better workflow fit for your team.
In this guide, I’ve done the research for you. I’ll break down the 10+ best Folderit alternatives to help you enhance your document control.
You’ll discover solutions with seamless migration, powerful features, and transparent pricing to future-proof your company’s file management.
Let’s dive in.
Quick Summary:
| # | Software | Target Users |
|---|---|---|
| 1 | FileCenter → | Businesses needing easy file organization and quick document access |
| 2 | Adobe → | Teams seeking powerful creative and collaboration tools in one platform |
| 3 | Zoho → | Mid-sized companies requiring unified business workflows and document control |
| 4 | NetDocuments → | Legal professionals needing secure, collaborative document management |
| 5 | DocStar → | Companies wanting to automate document workflows and boost efficiency |
1. FileCenter
Struggling to keep documents organized and accessible?
FileCenter simplifies document management by allowing you to scan, edit, and store files into consistent folder structures with built-in PDF tools.
This helps reduce wasted time spent searching for documents while improving team organization. With easy-to-use electronic filing cabinets and reusable folder templates, your team avoids inconsistent filing and gains faster access to important files.
Let’s dig into how this works.
FileCenter transforms your desktop into a document control hub, making it easier to handle paperwork and digital files together.
It offers powerful capabilities like intuitive PDF editing and intelligent OCR scanning that converts paper documents into searchable PDFs. These features let you store and find documents quickly, while working directly with Microsoft Office and popular cloud services. You can rely on Google Drive, OneDrive, and Dropbox compatibility to keep your files accessible anywhere.
Another great feature is the Client Portal, providing a secure place to share files with clients effortlessly. Combined with expert installation support, FileCenter ensures your rollout is smooth with minimal disruption. Plus, its flexible payment options mean you can choose a buying model that fits your budget.
This suite of tools gives your team an easy way to stay organized and work efficiently.
FileCenter helps you spend less time searching and more time on what matters.
Key features:
Comprehensive document management: Scan, edit, convert, and store all documents in a consistent folder system for fast retrieval and better team collaboration.
Seamless cloud integration: Works natively with Google Drive, OneDrive, and Dropbox to provide secure, convenient access to files from anywhere.
Secure Client Portal: Enables safe file exchange with clients, enhancing collaboration without compromising security.
Verdict: FileCenter offers a robust, user-friendly suite that tackles common pain points like disorganization, inefficient searching, and complicated migration. With built-in scanning, PDF editing, cloud support, and client collaboration tools, it stands out among the best Folderit alternatives for businesses aiming to improve document control without headaches.
2. Adobe
Looking for better ways to manage documents?
Adobe offers over 20 apps and generative AI tools that help streamline your content creation, editing, and collaboration in one platform.
If your team struggles navigating limited tools or lacks smooth integration, Adobe’s suite directly enhances file handling and creative workflows with precision tools designed for all skill levels. This addresses common friction points in file control and teamwork by providing powerful creative and editing features under a single subscription.
Let’s dive into how Adobe can help.
Adobe solves document control headaches by combining creative, editing, and sharing tools in a unified space.
Its Photoshop app lets users work faster with instant color adjustments and precise selections, ideal for teams needing quick but effective content changes. Plus, Adobe Express offers one-click animations and effortless on-brand designs, making rapid content updates accessible without expert skills.
Another standout capability is the Creative Cloud’s integration across 20+ apps, streamlining collaboration and ensuring assets stay organized. This lets your team handle everything from image edits to social clips within the same environment, reducing the headaches of juggling separate tools and file versions.
Your workflow can become more productive and consistent.
While we’re discussing comprehensive document solutions, my analysis of open-source document management tools might also be helpful for your team.
Key features:
Extensive creative suite with 20+ apps combining editing, design, and collaboration tools for comprehensive document and content management.
AI-powered tools for faster editing including instant color adjustments and precise selections that save your team valuable time.
Easy content creation with Adobe Express featuring one-click animations and social media clips to keep branding consistent and design hassle-free.
Verdict: Adobe’s extensive app ecosystem and AI-enhanced capabilities make it one of the best Folderit alternatives for teams needing reliable collaboration, powerful editing, and creative flexibility all in one place, supporting smooth workflows and better file control.
4. Zoho
Struggling to unify your business operations effectively?
Zoho offers a unified cloud software suite designed to break down silos between departments, enhancing organizational efficiency and control over processes.
This approach helps reduce fragmented workflows and offers a complete operating system for your business that connects sales, marketing, finance, HR, and customer support in one place, making collaboration and data management much easier across teams.
Let’s dive into what makes it work.
Zoho solves these issues by providing a comprehensive ecosystem that integrates multiple business functions, letting you run your entire company from a single platform.
With Zoho One, you get access to CRM, accounting, email, HR, and helpdesk tools, enabling your teams to automate tasks, centralize data, and improve productivity without juggling multiple vendors or systems.
Additionally, its emphasis on privacy means your company data stays safe, while customizable workflows help your team adopt the platform quickly and reduce disruption during transitions. The software’s scalability allows you to support growing operations effortlessly.
You can also count on professional support and robust infrastructure tailored for enterprises, ensuring smooth deployments and reliable uptime during critical business hours.
Zoho helps make your workflows more transparent and efficient.
Key features:
Unified business platform: Combines CRM, email, accounting, HR, and helpdesk tools into one cloud suite to simplify management and improve collaboration.
Customizable workflows and automation: Enables process automation and tailored setups to reduce manual work and accelerate adoption across teams.
Strong data privacy and security: Prioritizes protecting your company’s sensitive information, ensuring trust without relying on advertising revenue.
Verdict:
Zoho’s all-in-one solution with integrated apps, data privacy focus, and scalable infrastructure makes it one of the best Folderit alternatives for mid-sized companies looking to improve document control and operational efficiency without switching between multiple tools.
5. NetDocuments
Struggling to keep your documents organized and accessible?
NetDocuments offers a cloud-native document management system designed to simplify document control while enhancing collaboration and security for legal professionals. Its Microsoft 365 integration ensures you work with familiar tools without disruption.
This platform tackles the headaches of managing multiple document versions and scattered files by centralizing your data. With real-time desktop co-authoring and predictive email filing, your team can focus more on high-value work and less on admin tasks, improving productivity and client service in one secure environment.
Let’s explore how it meets your needs.
NetDocuments solves document chaos by creating a centralized, secure workspace that’s accessible from any device.
Its collaboration tools provide real-time edits, version history, and easy sharing within Microsoft Teams, helping your team stay connected without switching apps.
The AI App Builder automates repetitive workflows, letting you customize AI applications tailored to your firm’s needs while keeping data protected. Plus, automated email management organizes all your correspondence by client or matter, reducing inbox overwhelm and speeding up searches. Combined with document bundling, which quickly assembles complex sets for litigation or closings, these features boost efficiency while cutting errors.
All these tools come with over 150 integrations designed to fit comfortably into your existing tech setup, helping your team adopt the system with minimal disruption.
Experience useful features built for legal work.
Key features:
Document management system: Centralizes, organizes, and secures files with intuitive search and version controls, helping legal professionals find and work on the right documents every time.
Microsoft Teams integration: Enables managing, previewing, and collaborating on documents directly within Teams, streamlining communication and reducing app switching.
Legal AI automation: Automates routine workflows, offers an AI assistant for instant document answers, and includes an AI app builder to create custom legal workflows easily and securely.
Verdict:
NetDocuments combines intelligent document management, extensive Microsoft 365 support, and AI-powered workflow automation, making it one of the best Folderit alternatives for legal teams seeking reliable collaboration, security, and productivity gains with minimal disruption in adoption.
6. DocStar
Struggling with inefficient document management and workflow delays?
DocStar tackles this by offering advanced data capture and workflow automation, reducing manual tasks in document handling and approval processes.
By automating document workflows and accurately extracting critical data, it helps your team avoid errors and wasted time. This eliminates manual effort and boosts operational efficiency significantly for smoother daily processes and faster decision-making.
Here’s how the solution works.
DocStar provides a complete content lifecycle management system designed to streamline operations and speed up your digital transformation.
Its powerful tools include customizable workflow automation that adapts to your specific processes, allowing your team to automate complex tasks and approvals. This is ideal if you want to cut down bottlenecks and improve productivity.
Another great feature is its flexible deployment options, including cloud and on-premises solutions, offering easy integration and scalability with your existing ERP and business applications. This means your solution can grow with you, ensuring long-term stability. Plus, built-in security and compliance controls keep your sensitive data safe while facilitating collaboration across distributed teams.
Making smarter decisions is easier too, thanks to real-time analytics and reporting that give you clear insights into your document processes and team performance.
DocStar can match your business needs while streamlining document handling effectively.
Key features:
- Advanced data capture and extraction technology reduces manual entry errors and accelerates processing of varied document formats to improve accuracy and save time.
- Robust workflow automation capabilities enable your team to build and customize multi-step processes for approvals, increasing productivity and reducing delays.
- Flexible integration and deployment options ensure the software works with existing ERP systems and scales as your organization grows for continued reliability.
Verdict:
DocStar stands out among the best Folderit alternatives by offering comprehensive automation, secure content management, and seamless integration. Trusted by over 4,000 customers, it delivers measurable gains like 40% increased productivity and 30% cost reductions, ideal for companies seeking smooth digital transformation.
7. FileHold Systems
Struggling to keep track of your documents?
FileHold Systems offers automated document workflows and secure version control to help you find and manage important files easily.
If you’re dealing with lost files or uncertainty about the right document version, FileHold solves this with powerful search and controlled document access. This means your team always works on the latest approved copy, reducing errors and delays. The software also supports reminders for contract renewals and automates invoice approvals, which eases follow-ups and minimizes missed deadlines. It addresses key document problems like compliance, review bottlenecks, and secure mobile access so your whole team stays productive and accountable.
Let’s dive into how FileHold handles these issues.
FileHold Systems simplifies document control by enabling instant search and access on any device, so your team can work remotely without barriers.
Its document workflow for reviews and approvals automates processes like contract collaboration and accounts payable, helping reduce manual steps and accelerating decision-making. This means fewer headaches for your operations and IT leaders.
It also includes records management that enforces retention and disposition policies, along with document scanning capabilities that turn paper piles into searchable digital files — making compliance and archiving easier. Plus, you can deploy the system on your own servers, private cloud, or choose the FileHold Cloud for added flexibility and data sovereignty.
All these features come together to provide a smooth rollout and measurable time savings.
Key features:
- Automated document workflows for approvals speed up business processes like invoice handling and contract reviews, reducing manual effort and delays.
- Powerful search and secure document access ensure your team finds the right version anytime, anywhere, improving productivity and collaboration.
- Flexible deployment options let you host on your own infrastructure or use the FileHold Cloud, keeping data control aligned with your IT needs.
Verdict:
FileHold Systems stands out among the best Folderit alternatives by offering comprehensive document control, automated workflows, and strong compliance support. Its flexible deployment and mobile access help your team adopt quickly while reducing errors and missed deadlines.
8. DocuWare
Struggling to manage documents efficiently?
DocuWare offers intelligent document processing with AI-driven OCR and handwriting recognition to tackle manual data entry and disorganized workflows.
Many teams waste hours on repetitive tasks. DocuWare’s automated workflows and digital archiving simplify document handling while improving accuracy and reducing delays. It also supports compliance by ensuring documents are securely stored and easy to retrieve.
Let’s explore how it helps your workflow.
DocuWare transforms your document management by digitizing and automating core processes.
Its platform centralizes documents and workflow automation with features like automated invoice processing and contract management, helping you reduce errors and speed approvals across departments. Mobile apps keep your team productive anywhere.
Beyond automation, secure document archiving and customizable workflows ensure compliance and easy audits. Integration options with Outlook, Teams, SAP, and other tools make adoption smoother by fitting into your existing environment. These capabilities come together to help teams boost productivity and free up time for strategic tasks.
DocuWare can adapt to various industries and company sizes, supporting both cloud and on-premises setups for flexible deployment.
Helping you do more with less effort.
While we’re discussing enhanced document control, understanding how to implement mobile document management solutions is crucial for access and security.
Key features:
- AI-powered Intelligent Document Processing: Automates data extraction from documents using OCR and handwriting recognition, reducing manual work and speeding workflows.
- Comprehensive Workflow Automation: Facilitates approvals and task management with customizable workflows, cutting down time spent on repetitive processes.
- Secure Document Archiving and Compliance: Provides safe, easy-to-search storage that supports audit readiness and regulatory adherence.
Verdict:
With powerful automated invoice handling, advanced AI for data capture, and strong integration capabilities, DocuWare stands out as one of the best Folderit alternatives to simplify document control and improve team efficiency confidently.
10. Tresorit
Looking for truly secure document collaboration?
Tresorit offers end-to-end encryption that ensures your sensitive files stay safe during storage and sharing. With controlled access, you decide who can view, edit, or revoke permissions quickly and easily.
If you’re juggling confidential client projects or sensitive internal data, maintaining strict security is critical. Tresorit’s encrypted data rooms provide a trusted space for collaboration so you can compartmentalize files and build confidence with partners. This helps reduce risk without slowing down your workflow.
Let’s explore how Tresorit tackles these needs.
Tresorit creates a secure workspace where your team can store, sync, and share files anytime, anywhere.
It highlights secure file sharing with permission controls and easy access revocation, letting you protect sensitive info while staying productive across devices. This is great if you rely on sharing files externally but want peace of mind.
Additionally, Tresorit’s new Engage feature enables encrypted branded data rooms to manage client projects confidentially and boost trust. The option to add digital signatures with the eSign tool speeds approvals by shrinking process times from days to hours. You can also secure large email attachments or entire messages with EmailEncryption, eliminating risky email transfers.
These combined features offer a flexible, secure environment tailored to your business needs.
Enjoy all-in-one control and boost your team’s confidence.
Key features:
End-to-end encryption across all files ensures complete security when storing, sharing, and collaborating without compromising confidentiality.
Encrypted data rooms for client projects allow compartmentalized, branded spaces that foster secure workflows and stronger relationships.
Integrated digital signatures and email encryption streamline approvals and protect communications with minimal tool switching.
Verdict:
With secure file sharing, encrypted data rooms, and tools like integrated eSignatures, Tresorit stands out among the best Folderit alternatives. Its strong focus on data security, client collaboration, and simplified workflows fits mid-sized companies looking for reliable control and transparency.
11. M-Files
Struggling to control growing document chaos?
M-Files uses AI and metadata-driven organization to make documents easy to find and use in their proper business context, solving this common problem.
This approach helps teams avoid wasted time hunting for files and reduces errors by ensuring everyone works with the right version. By focusing on organizing information where and how you need it most, you get a clearer workflow and better control over your content.
Let’s explore how this helps you.
M-Files brings document management and workflow automation together, so your team spends less time on manual tasks and more on productive work.
Its capabilities include automatic workflows across creation, collaboration, and approval, improving process accuracy and saving hours every week. This means faster project completion and less frustration with bottlenecks.
Another standout feature is security and compliance automation, which manages document access rules, shares securely, and tracks a complete audit trail. This combination of automation and control lets you reduce risk while boosting collaboration. Plus, industry-specific solutions adapt the platform for your exact needs, whether accounting, manufacturing, or consulting.
You’ll find these tools help your team adopt new ways of working with minimal disruption and measurable efficiency gains.
Key features:
- Metadata-driven document organization: Uses AI to sort and tag files automatically, eliminating manual searches and improving context-specific access.
- Workflow automation: Automates document-centric tasks like creation, collaboration, and approval to boost productivity and reduce errors.
- Security and compliance controls: Enforces access rules with secure external sharing and detailed audit trails to lower risk and stay compliant effortlessly.
Verdict:
With AI-enhanced search, workflow automation, and strong security, this platform stands out among the best Folderit alternatives. It helps your team improve efficiency, reduce risk, and tailor solutions by industry, supported by over 5,000 companies’ results.
Conclusion
Choosing your next DMS feels overwhelming.
With so many similar-looking options, it’s difficult to know which one will truly fit your team’s workflow and solve your unique problems.
A Baker and McKenzie report shows 77% of businesses are scaling their adoption of digital technologies. The right tool delivers measurable results, making this decision critical for your company’s future success and profitability.
So what’s the best choice?
From my analysis, FileCenter offers the most practical and seamless transition, directly addressing workflow frustrations without the usual migration headaches and team disruption.
While considering your DMS strategy, ensuring cross-platform compatibility in DMS is vital for seamless operations across all devices.
Its intuitive folder templates and built-in PDF tools are what set it apart. I found it to be one of the best Folderit alternatives for future-proofing your file management.
I suggest you take it for a spin. You can start a free trial of FileCenter and see the difference it makes firsthand.
Your document control will improve instantly.
