Lost files can lose you business.
As a small business owner, you know the frustration of digging through endless folders just to find an important document, especially when your team needs quick access or your internet connection lags behind. Poor document organization does more than just slow you down. It risks client confidentiality, wastes valuable hours, and can ultimately cost you revenue opportunities.
Even worse, security breaches and compliance problems loom large when your files are scattered or unprotected.
The need for streamlined, secure, and reliable document management is more urgent than ever. According to The ECM Consultant, businesses spend as much as 30% of their workday searching for information instead of acting on it. That is a staggering amount of lost productivity you cannot afford to ignore.
Fortunately, there are powerful alternatives to Folderit that focus on fast retrieval, offline capability, and top-tier security to help you overcome these challenges.
In this article, I am going to highlight more than ten of the best Folderit alternatives so you can take control of your document management in 2025.
You will learn which solutions offer the features you need, along with insights into what makes them stand out for small businesses.
Let’s get started.
Quick Summary:
1. FileCenter – Best suited for small office owners seeking easy document organization and powerful OCR features.
2. DocuWare – Ideal for businesses wanting comprehensive workflow automation and AI-powered data extraction.
3. Revver – Great for professionals needing automated document organization and secure collaboration tools.
4. Computhink – Perfect for organizations prioritizing advanced workflow automation and robust security for sensitive documents.
5. Hyland – Best for businesses looking for deep automation and scalable document management solutions.
1. FileCenter
Tired of losing track of your documents?
FileCenter lets you scan, edit, and organize all your files through a single easy-to-use interface.
This software turns your Windows desktop into a powerful document management hub. It helps you convert paper into searchable PDFs, edit them, and store everything in consistent folder structures so you can find any file without hassle. FileCenter’s simple filing system means you can create reusable folder templates for your whole team to keep files organized and easy to locate.
You don’t have to be tech-savvy to get started.
It even integrates smoothly with popular cloud services like Google Drive, OneDrive, and Dropbox, so your files stay accessible whether you work locally or remotely. Plus, the built-in PDF editor lets you manage and update documents without needing other apps.
Another great feature is intelligent OCR automation that converts scanned images into editable text, saving you so much typing and manual organizing.
FileCenter is a favorite among small office owners who want a stable, affordable, and easy way to go paperless.
Key features:
- Easily create consistent folder structures. Build reusable templates to keep your documents organized, reducing lost files and boosting team productivity.
- Integrated OCR and PDF editor. Quickly scan documents to searchable PDFs and edit files without jumping between apps, streamlining your workflow.
- Seamless cloud compatibility. Access and update your files on Google Drive, OneDrive, Dropbox, or local storage, whether you’re in the office or on the go.
Verdict:
FileCenter is an excellent option for a small business owner seeking the best folderit alternatives. It combines powerful OCR, simple document editing, and reliable cloud integration. Users praise its stability and ease of use, with some scanning over 6,000 pages flawlessly shortly after purchase.
Start a free trial of FileCenter
2. DocuWare
Struggling with lost or scattered documents?
DocuWare helps you digitize and automate key business processes to regain control over your files and workflows.
With its AI-driven Intelligent Document Processing, DocuWare automatically extracts data from paper and digital files, speeding up processes like invoice management. This means you can say goodbye to manual entry errors and wasted time chasing documents. It’s like having an assistant that never sleeps.
Your documents stay secure and accessible.
The platform supports both cloud and on-premises deployment.
This flexibility lets you choose the setup that fits your business, whether you want mobility or tighter on-site security. Plus, you get seamless integration with tools like Microsoft Teams, Outlook, or SAP to keep your workflows connected without juggling multiple apps.
Another great benefit is workflow automation. DocuWare automates approvals and repetitive tasks, so your team can focus on what matters rather than paperwork.
It truly transforms how you work.
Key features:
- AI-powered Intelligent Document Processing that extracts and indexes data from invoices, contracts, and forms, significantly reducing manual work and errors.
- Flexible cloud and on-premises deployment allowing you to secure and access your documents anytime, anywhere, matching your exact business needs.
- Seamless integration with popular tools such as Microsoft Teams, Outlook, and SAP, ensuring you don’t have to switch between platforms to complete tasks.
For more ideas on how to simplify your document storage, you might want to check out SmartVault alternatives that offer secure solutions for businesses of all sizes.
Verdict:
DocuWare is an excellent choice if you want one of the best folderit alternatives for managing your documents efficiently. Its AI-based data extraction and workflow automation helped Denver Cold Storage track invoices in real time, improving cash flow visibility and saving countless hours. This makes it a strong contender for any growing business seeking to streamline document management.
3. Revver
Struggling to keep track of your documents?
Revver automates your document organization and workflows to help you eliminate lost files and wasted time.
With its AI-enabled workflows and automated folder templates, Revver tackles the frustration of content chaos by organizing your documents with consistent folder structures and naming conventions. This means you spend less time searching and more time getting things done.
It’s built to protect your documents with robust access controls and bank-grade security.
Collaboration no longer feels like a hurdle.
Revver provides channels for your team to share media, communicate, and work together efficiently, with integrated eSignature tools that speed up approvals.
Another great aspect is how it automates repetitive document tasks—whether that’s onboarding employees, managing clients, or handling accounts payable and receivable—giving you back precious hours and reducing human error.
This software really shines when you want to streamline document-dependent workflows without adding complexity.
If you’re looking to avoid workflow bottlenecks and chaos, understanding the difference between document control vs document management is key to improving your overall document processes.
Its intuitive design and focus on automation mean you don’t just get storage, you get a platform that supports your daily document work. That functionality is perfect for professionals who need to free up time while ensuring compliance and security.
Key features:
- Automated folder templates and AI workflows that eliminate manual file sorting and naming, saving you up to 20% of labor hours spent on document retrieval.
- Secure access controls and governance automation that protect sensitive information and keep your compliance risks in check effortlessly.
- Integrated collaboration tools with eSignature that make sharing, requesting, and approving documents faster and easier for your entire team.
Verdict:
Revver stands out among the best folderit alternatives if you want to simplify document management and automate repetitive work. Its automation has saved thousands of users significant time, with some reducing document retrieval effort by 20%. That makes it an ideal choice for business owners focusing on growth and efficiency.
4. Computhink
Struggling to keep your documents organized and secure?
Computhink offers Contentverse, a powerful solution designed to simplify document management by automating workflows and centralizing your files.
With advanced workflow automation, you can streamline repetitive tasks and improve accountability across your organization, helping you save time and increase productivity. This means no more wasted hours chasing down documents or managing tedious paper trails.
The platform also boasts robust security measures to protect sensitive data and ensure regulatory compliance. You get complete control over user permissions and document access, which is critical if you’re handling confidential information.
It supports real-time collaboration, letting your team comment, annotate, and work together seamlessly on documents. This helps prevent miscommunication and keeps everyone on the same page.
Contentverse’s intuitive viewer allows you to open and annotate files right inside the platform, cutting down the need for extra software. It also includes version comparison tools, so you can easily spot the differences between document updates.
The ability to launch and access documents from any device adds a flexible edge, letting you work from wherever you are without missing a beat.
Its page and word highlighting tools help you emphasize important details quickly, improving clarity during reviews or audits.
Key features:
- Advanced workflow automation boosts productivity by cutting down manual tasks and enabling faster document processing across your business.
- High-level security and compliance controls protect confidential information and ensure your business meets industry regulations consistently.
- Real-time collaboration and annotation tools help your team work together efficiently, reducing errors and speeding up approvals.
Verdict:
Computhink’s Contentverse stands out among the best folderit alternatives because of its robust security, workflow automation, and seamless collaboration features. Businesses have increased efficiency by over 90%, with millions of pages digitized securely. This makes it a solid pick if you want to streamline document management while keeping your data protected.
5. Hyland
Struggling to keep your documents organized and accessible?
Hyland’s Content Innovation Cloud™ helps you unlock the value of your content by combining AI, process automation, and content management.
This platform tackles the challenge of disconnected information by integrating enterprise content with business systems, allowing you to automate workflows and gain real-time insights. You can expect less time wasted hunting for files and more streamlined decision-making.
It empowers you to stay agile and adapt to changing business demands.
With Hyland, you can automate content capture and processing to ensure data accuracy from the start. This means fewer errors and faster onboarding of documents into your system.
The platform’s governance features help you maintain compliance and reduce risks, creating a secure environment for your sensitive files.
For anyone comparing platforms, you might want to check out some best Dynafile alternatives as well for a broader perspective on modern document management tools.
Hyland’s modern, open, and cloud-native design ensures that your document management scales with your business. Plus, their deep vertical expertise means solutions tailored exactly for your industry needs.
The platform supports seamless collaboration across departments, improving productivity and data security at the same time.
Key features:
- Unified AI-powered content platform: Automate content capture, extraction, and intelligent processing to reduce manual work and speed up document handling.
- Robust governance and compliance tools: Manage records life cycles securely while meeting standards like ISO 15489 and DOD 5015.02, easing regulatory burdens.
- Flexible integration and cloud architecture: Connect your existing business systems effortlessly and scale document management with cloud-native technology, minimizing downtime.
Verdict:
Hyland is a standout choice among the best folderit alternatives for business owners who want deep automation and scalable document management. Over half of the Fortune 100 trust Hyland to automate content workflows and maintain compliance, proving its capability to support growing enterprises efficiently.
6. Tungsten Automation
Struggling with slow, error-prone document workflows?
Tungsten Automation offers AI-powered workflow automation that speeds up your document processing and boosts accuracy.
With their intelligent document processing platform, you can reduce manual work by automating data extraction, document capture, and content-intensive workflows. This means you get faster turnaround times and fewer mistakes on critical files.
The platform is designed with a low code approach, so you don’t need to be a developer to set it up.
Security and compliance are top priorities. Its hybrid cloud print management lets you control your documents tightly while enabling flexible, remote work setups.
You’ll also benefit from AI features like the Generative AI Assistant, which helps extract insights and automate development processes in real time.
Another standout is their integrated AP automation solution, which processes any invoice format from any source, improving payment accuracy and speeding up financial workflows.
It’s no surprise Tungsten is trusted by over 25,000 customers, including eight of the top ten global banks and seven of the top ten global insurers.
Key features:
- AI-powered document capture and extraction that automates processing of complex, content-heavy workflows, cutting down manual errors and saving you time.
- Hybrid cloud document print management providing secure, compliant, and flexible document handling suitable for distributed teams.
- Comprehensive AP automation supporting any invoice format with AI-driven analytics, improving payment speed and accuracy for finance teams.
Verdict:
Tungsten Automation is a fantastic choice for anyone needing the best folderit alternatives, especially if your document workflows are complex and data-heavy. Their AI-driven platform helped Pfizer save $2 million annually with automated invoice processing, proving it delivers real ROI for enterprise-grade needs.
Book a free demo of Tungsten Automation
7. M-Files
Struggling with chaotic document management?
M-Files uses AI and metadata to help you find and use documents exactly when needed.
This tool doesn’t just store files. It actively organizes them based on what they are, not where they live. That means you can stop hunting through folders and start working faster. Plus, automated workflows help you cut down on repetitive tasks like approvals and document collaboration, saving your team time and reducing errors.
You get more done, smarter.
It connects easily with tools you already use, like Microsoft 365 and Salesforce.
M-Files also keeps your sensitive information secure and compliant by automating access permissions and creating complete audit trails. For anyone evaluating the best M-Files alternatives, this reduces risks and helps you meet regulatory requirements without extra hassle.
On top of that, M-Files offers industry-specific solutions for industries like accounting, manufacturing, and scientific research, so you feel confident it matches your unique workflow needs.
It’s a powerful way to reduce wasted time on document searches.
Key features:
- AI-driven metadata system organizes documents so you always find the right file immediately without tedious folder dives.
- Automated workflows streamline approval and collaboration, boosting your team’s efficiency and accuracy on document-centric tasks.
- Robust security and compliance controls automate access management and keep detailed audit trails for reduced business risk and easier audits.
Verdict:
M-Files stands out as one of the best folderit alternatives if you want to simplify your document management while automating workflows and improving compliance. If you’re curious about other solutions, you might also like to explore LogicalDOC alternatives to streamline your workflow. Over 5,000 companies trust M-Files to increase workflow efficiency and provide better document search experiences, proving its power in real-world use.
8. Egnyte
Are you struggling to control your company’s content securely?
Egnyte offers a cloud content platform that helps you increase productivity while keeping your sensitive files safe.
With seamless collaboration tools, you can easily work with distributed teams on mission-critical content without worrying about bandwidth limits or lost data. This means less time managing files and more time moving projects forward.
The platform is built for businesses that need reliable security and compliance.
Egnyte’s governance tools protect content from cyber threats and help you meet data privacy regulations, so your company stays audit-ready.
One feature I find particularly useful is their AI-powered intelligence. It helps you get quick, accurate insights from your documents using conversational AI and automated workflows. Imagine getting answers from your files without digging through folders.
Lastly, Egnyte integrates smoothly with the apps and industry software you already use daily, making adoption easier and keeping workflows uninterrupted.
Their platform is designed for content-critical businesses like those in architecture, financial services, and life sciences.
Key features:
- Robust content collaboration tools enable your team to securely share and manage large files anywhere, lowering delays and boosting efficiency in your projects.
- Comprehensive governance and security controls protect valuable content from insider risks and ransomware, while also ensuring you meet compliance standards like GDPR and ISO 27001.
- AI-powered insights and automation streamline tedious tasks and speed up decision-making by surfacing important information quickly within your content.
Verdict:
Egnyte is a solid choice if you want the best folderit alternatives that combine secure file sharing, smart collaboration, and governance. Trusted by over 22,000 businesses, its AI capabilities and strong compliance focus help you reduce risk and improve productivity while staying in control of your content.
9. Laserfiche
Struggling to keep your documents organized and accessible?
Laserfiche offers AI-driven document management that centralizes your files and automates workflows to boost productivity and ensure compliance.
With intelligent data capture, Laserfiche quickly extracts valuable information from invoices, contracts, and handwritten forms so you can stop wasting time on manual data entry. It’s especially useful if your business handles large volumes of documents where accuracy and speed matter.
The platform also lets you streamline your processes using low-code automation and prebuilt solution templates. This means you and your team can focus on strategic work, not repetitive admin tasks.
It saves you hours every day.
Laserfiche integrates smoothly with hundreds of your existing applications, so you can access everything from one place without switching platforms. This unification reduces errors and fragmentation in your workflow.
Another powerful capability is Laserfiche AI, which simplifies work and unlocks deeper insights from your data while keeping privacy and security under tight control.
Laserfiche suits a variety of industries and departments, making it especially good for professionals needing to manage contracts, onboarding, or case files efficiently. For organizations in the legal field, Laserfiche supports the secure management of important documents for law firms, contract workflows, and compliance processes.
Key features:
- AI-powered intelligent data capture extracts and processes data from multiple document types, accelerating operations and reducing manual entry errors.
- Low-code process automation and prebuilt templates optimize workflows so you can save time and shift focus to higher-value tasks.
- Seamless integration with critical business applications centralizes access to documents, boosting team collaboration and minimizing search time.
Verdict:
Laserfiche stands out among the best folderit alternatives for individual professionals who want to simplify document management while maintaining compliance. Their AI-driven data capture and low-code automation helped DHL Aviation in Latin America optimize operations, showing real-world success. This tool is perfect if you want smarter, faster document workflows.
Book a free demo of Laserfiche
10. PandaDoc
Looking to simplify your document workflow?
PandaDoc automates document creation with customizable templates.
With its drag-and-drop editor, you can easily generate tailored proposals, quotes, and contracts that fit your workflow perfectly. This saves you from tedious manual editing and reduces errors.
You can also collaborate in real time. Everyone stays on the same page with features like redlining, comments, and approvals.
This boosts team efficiency.
Its deep CRM integrations pull data directly into documents, cutting down repetitive data entry.
Plus, PandaDoc’s workflow automations help eliminate manual tasks and speed up your process. If you’re interested in exploring more options, check out these best DocuPhase alternatives to see what platforms can do for your workflow.
Tracking and analytics let you monitor how recipients interact with your documents, giving you insights to improve engagement.
Secure electronic signatures with verification and notarization add an extra layer of trust and compliance. If you want to enhance your workflow further, I also recommend reviewing my steps on how to create an e signature to streamline your digital document approvals.
I also appreciate that PandaDoc supports embedded payment gateways so customers can pay invoices with just a few clicks.
Key features:
- Customizable document generation templates: Quickly create professional proposals and contracts, eliminating errors and saving several hours monthly.
- Robust CRM integrations and workflow automation: Seamlessly connect with tools like Salesforce and HubSpot to reduce manual data entry and speed up approvals.
- Real-time collaboration with audit trails: Facilitate smooth team coordination and maintain compliance through detailed tracking, versioning, and electronic signatures.
Verdict:
PandaDoc is a strong contender among the best folderit alternatives for small business owners seeking streamlined document management and automation. It helped Nomad reduce customer acquisition costs by 20% and TheKey save 3,000 hours per year. If you want to improve your document accuracy, close deals faster, and gain visibility into your content, PandaDoc could be the solution.
Start a free trial of PandaDoc
11. GRM Document Management
Struggling to keep your documents safe and accessible?
GRM Document Management offers secure physical and digital solutions to help you organize, store, and digitize your critical business information efficiently.
This platform combines state-of-the-art document storage facilities with cloud-based digital tools powered by VisualVault, a modern content services platform that helps you turn your documents into actionable data. That means you not only protect your files but also gain insights to improve business processes.
If you’re looking to understand the key differences in managing digital content, my guide on document management vs records management can help you cut compliance risks while boosting your workflow.
GRM’s extensive nationwide presence ensures your physical assets, from paper to audiovisual materials, are stored in climate-controlled environments, perfect for sensitive items such as pathology samples.
You can also streamline your document handling by digitizing paper records at their scanning centers, helping reduce wasted time on manual searches or document loss.
The software’s intelligent automation capabilities create workflows that improve efficiency, cut costs, and help meet compliance demands. Its AI-powered tools learn from your documents, bringing valuable insights that integrate seamlessly with your existing systems.
I find their Healthcare Release of Information solution especially useful if you’re involved in medical records management, providing a simple way to process and fulfill requests with ease. If your organization faces paperwork overload, see these document management benefits for HR to learn how digitization eliminates chaos.
GRM Document Management blends traditional document care with cutting-edge digital innovation tailored for industries where accuracy, security, and accessibility are mission-critical.
Key features:
- Nationwide climate-controlled physical storage protects valuable business and healthcare documents while ensuring quick, reliable access whenever you need them.
- Cloud-based Digital Content Services Platform automates workflows to reduce manual tasks, increase productivity, and provide rich data insights that improve decision-making.
- Comprehensive document scanning services convert paper records to digital formats securely, lowering risk of loss and enabling fast retrieval across your organization.
Verdict:
GRM Document Management makes for one of the best folderit alternatives if you want a hybrid solution that covers physical document storage and smart digital management. Their VisualVault platform, recognized by Forrester, and specialized services in healthcare and finance show how they help clients increase efficiency and lower costs while keeping compliance front and center.
Book a free demo of GRM Document Management
Conclusion
Lost files should not weigh you down.
As a small business owner, the struggle to manage documents efficiently is something many of us can relate to. You may find yourself wasting precious hours hunting for information or battling with security concerns due to inadequate document management. This is something we definitely can’t afford when nearly 30% of an employee’s day is spent searching for information, a reality that eats into productivity and, ultimately, profits.
So, what’s the solution?
I highly recommend considering FileCenter, which addresses these challenges head-on. It offers a seamless way to organize, scan, and secure your documents all in one place. With FileCenter, you’re empowered to regain control and enhance your productivity. A success story to note is how countless users have drastically improved their workflows and organization after implementing this intuitive software.
If you want to transform the way you manage your documents, start a free trial with FileCenter today and experience the positive impact for yourself.
Taking action now means you can leap towards a more organized, efficient, and secure business future.
