Your document system should empower growth.
Instead, you’re likely wrestling with poor integrations, rigid customizations, and opaque pricing that creates friction for your entire team.
What’s worse is the fear of a messy migration or getting locked into another system that disrupts your firm’s established workflows.
IDC reports that knowledge workers waste 30% of their time searching for documents. This inefficiency directly impacts your bottom line and client service, a hidden cost you can’t afford.
But the right alternative can solve this, giving you smoother implementation and better control over your firm’s most critical information.
In this guide, I’ll walk you through my handpicked list of the best NetDocuments alternatives. We’ll explore options that prioritize easy integration and scalable capabilities.
You will find a solution that helps reduce manual work, improves team productivity, and provides the transparent pricing you need for long-term growth.
Let’s get started.
Quick Summary:
| # | Software | Target Users |
|---|---|---|
| 1 | FileCenter → | Firms needing simple, affordable document organization |
| 2 | Laserfiche → | Businesses requiring AI automation and compliance support |
| 3 | Egnyte → | Midsize firms needing secure, cloud collaboration and automation |
| 4 | DocStar → | Growing firms seeking control and workflow automation |
| 5 | iManage → | Professional services wanting secure knowledge management |
1. FileCenter
Struggling to manage your growing document chaos?
FileCenter offers powerful document management with built-in PDF scanning and editing, helping your team convert, store, and find files effortlessly.
When paperwork piles up, and digital files become elusive, FileCenter’s consistent folder structure and reusable templates ensure your documents stay organized, searchable, and easy to access, reducing wasted time daily.
Let’s dive into how it helps.
FileCenter turns your Windows desktop into a document machine, simplifying scanning, converting paper to searchable PDFs, and editing files.
Its key strength is how it integrates with Google Drive, OneDrive, and Dropbox, letting your team access files whether stored locally or in the cloud, enhancing flexibility and collaboration through underlined cloud compatibility features.
Plus, the e-file cabinets organize and secure your paperwork in one place while automating repetitive folder structures to keep everyone aligned. Installation experts and easy-to-learn tools minimize disruptions so your team can adopt the system smoothly.
This all-in-one solution cuts down search time, streamlines workflows, and boosts productivity across departments.
Devoted to practical ease and efficiency.
Key features:
Powerful document management with scanning and editing, enabling quick PDF creation and modification without juggling multiple apps or formats.
Seamless integration with popular cloud services like Google Drive, OneDrive, and Dropbox, providing easy access to files wherever your team works.
Reusable folder templates and “e-file cabinets” that maintain consistent organization across your entire team, reducing confusion and retrieval time.
Verdict:
FileCenter stands out as one of the best NetDocuments alternatives by combining extensive document editing, strong cloud support, and user-friendly organization tools. Its affordable pricing and simple setup make it a practical choice for firms wanting to avoid delays and costly hidden fees.
2. Laserfiche
Looking for smarter ways to manage documents?
Laserfiche offers AI-powered document management that helps you centralize content, automate workflows, and simplify compliance in one platform.
If you’re dealing with inefficient processes or scattered files, Laserfiche provides tools that improve collaboration and maintain audit trails to meet compliance standards. With these capabilities, you get a streamlined system that reduces manual effort and errors while supporting growth and control.
Here’s how Laserfiche can help.
Laserfiche simplifies your work by leveraging AI to capture and process data from all document types, including invoices and contracts, allowing you to focus on business growth instead of busywork.
Its low-code process automation together with prebuilt solution templates means you can boost your team’s productivity without heavy IT involvement. Plus, integrations with hundreds of key applications let you access all documents from one place, cutting time spent searching across platforms.
Another standout feature is its focus on compliance with powerful contract and record lifecycle management. These protections secure your data while enabling fast approvals and audit readiness. This combination of document control, automation, and AI-driven insights helps your team operate more efficiently and confidently.
Laserfiche is built to meet your needs for productivity, compliance, and integration.
Key features:
AI-powered document capture and processing enable rapid extraction of data from various document types, reducing manual entry and accelerating workflows.
Low-code process automation with prebuilt templates lets your team automate repetitive tasks easily, freeing time for strategic priorities.
Extensive integrations with mission-critical applications create a unified document repository, eliminating the hassle of managing files across multiple systems.
Verdict:
Laserfiche stands out among the best NetDocuments alternatives by combining AI-driven data capture, flexible automation, and strong compliance features. Trusted by industries such as logistics and legal, it reduces manual work while enhancing control and scalability.
3. Egnyte
Struggling to unify content across your teams?
Egnyte lets your organization efficiently collaborate on critical files while automating workflows and managing large files even with limited bandwidth.
If you’re dealing with distributed teams and scattered content, Egnyte provides one cloud platform with centralized control and automation to reduce manual work and prevent file sprawl, making content management straightforward and secure.
Here’s how Egnyte can help.
Egnyte offers a powerful cloud content platform that merges file sharing, governance, and AI-powered intelligence to help you work smarter and safer. Its capabilities include managing large file collaboration effortlessly, automating complex workflows, and supporting distributed teams with familiar tools integrated right into your daily operations.
It also provides robust compliance and security features tailored to regulations like GDPR and CMMC, while AI tools like Copilot and AI Agents reduce repetitive tasks and assist with faster decision-making. This mix of collaboration, security, and intelligence empowers your team to handle sensitive content confidently, helping you stay compliant and boost productivity without juggling multiple apps.
These integrated features work together to create a seamless content experience that supports scaling and minimizes disruption.
Key features:
- Centralized cloud content platform: Combines file sharing, governance, and AI intelligence to streamline team collaboration across locations and devices, improving workflow efficiency.
- AI-powered automation tools: Use conversational AI and pre-built/custom agents to reduce manual tasks, enhancing decision speed and operational accuracy.
- Compliance and security solutions: Address data privacy and regulatory mandates with sensitive data classification, risk management, and protection against cyber threats to safeguard crucial business content.
Verdict:
Egnyte stands out among the best NetDocuments alternatives by offering an all-in-one content platform that balances collaboration, security, and AI-driven automation. Its proven use in content-critical industries and tailored compliance support make it a strong choice for midsize firms focused on productivity and control.
4. DocStar
Looking for better control and integration?
DocStar tackles document chaos with advanced data capture and flexible workflow automation designed to reduce manual entry and improve accuracy.
Your team can extract critical info from various document types while automating complex processes to cut errors and boost productivity. This solves the frustration of manual, error-prone workflows and improves compliance visibility across your organization.
Let’s explore how it actually works.
DocStar streamlines your document lifecycle by centralizing content management with secure storage, version control, and easy retrieval.
Its powerful automation tools enable you to customize workflows and reduce bottlenecks, helping your team focus on higher-value tasks. With mobile accessibility for document review and approval, productivity stays high even when out of the office.
Beyond automation, DocStar enhances collaboration through secure sharing and commenting features, allowing your team to communicate effectively and avoid version confusion. Its security measures, including access controls and encryption, safeguard sensitive information while ensuring regulatory compliance. Plus, it easily integrates with existing ERPs and scales as your organization grows—offering both cloud and on-premise deployment to suit your IT preferences.
All of this adds up to less manual work, stronger control, and smoother transitions.
Before diving deeper, you might find my analysis of applications of AI in document management helpful for boosting your workflow efficiency.
Key features:
- Advanced data capture technology streamlines information extraction from diverse document formats, effectively reducing manual entry errors and accelerating processing times.
- Powerful workflow automation enables creation and customization of complex workflows, boosting efficiency and allowing teams to focus on strategic priorities without bottlenecks.
- Robust security and compliance tools protect sensitive data with encryption, audit trails, and access controls, while also supporting scalable integration with ERPs and flexible deployment options.
Verdict: With its comprehensive content management, automation capabilities, and strong security, DocStar stands out as one of the best NetDocuments alternatives for growing firms seeking greater control, easier integration, and improved productivity without disruption. Its proven ability to reduce costs and errors makes it a solid choice.
5. iManage
Struggling to manage knowledge and protect sensitive data?
iManage offers advanced document and email management tools that enhance security and productivity for knowledge workers in professional services firms.
By centralizing files from multiple sources, it addresses common issues like scattered information and inefficient workflows through robust data protection across all content and users to reduce risks and ensure compliance effortlessly.
Let’s explore how it works.
This platform empowers your team with secure cloud access, allowing work from any device while maintaining strict governance controls. Its partnership with Microsoft improves collaboration with integrated co-authoring and shared workflows that fit naturally into daily work.
The AI-powered capabilities boost efficiency, providing document classification, data extraction, and a natural language assistant that helps find information and automate repetitive tasks. These features transform your content into actionable knowledge and speed up decision-making.
Additionally, iManage supports risk and compliance management tools like conflict checking and records tracking, helping you navigate complex regulatory environments while keeping tasks and workflows organized and visible to reduce bottlenecks and errors.
Your organization gains a scalable solution designed to improve productivity, compliance, and user adoption.
Key features:
Comprehensive document and email management that securely centralizes your content and simplifies collaboration across teams and devices.
Native AI-powered tools that enhance productivity by automating classification, extraction, and search, reducing manual work and risk.
Integrated risk and compliance solutions including conflict management and records tracking to support regulatory adherence and visibility.
Verdict:
iManage stands out among the best NetDocuments alternatives by combining powerful security, AI-driven productivity, and deep Microsoft integration. Trusted by over 4,000 customers, it’s built to help professional services firms improve workflows while minimizing risk and compliance headaches.
6. DocuWare
Struggling with inefficient document workflows?
DocuWare tackles this with AI-driven Intelligent Document Processing and automated invoice workflows that reduce manual tasks and errors.
By automating document capture and indexing, it liberates your team from repetitive work, ensuring documents are securely archived and easy to find. This creates more transparent processes and boosts productivity across departments needing reliable compliance and quick access.
Here’s how DocuWare handles that challenge.
DocuWare simplifies your team’s work by automating document-centric processes and providing secure archiving that fits both cloud and on-premises setups.
Its platform includes advanced optical character recognition (OCR) and handwriting recognition (HTR) technologies to extract data automatically, which speeds up accounts payable and contract management workflows while minimizing errors.
Additionally, it integrates smoothly with tools like Microsoft Teams, Outlook, and SAP, ensuring your existing systems stay connected. The workflow automation capabilities not only reduce manual approvals but also help maintain compliance easily through configurable, document-centered processes that adapt to your business needs.
This combination supports managing invoices, contracts, and employee files efficiently while keeping security a priority, helping your team focus on more valuable work.
DocuWare helps your team stay productive and compliant.
Key features:
AI-powered Intelligent Document Processing automates data extraction with OCR and handwriting recognition, reducing manual entry and accelerating document handling.
Flexible workflow automation streamlines approvals and document routing, ensuring faster processing aligned with compliance requirements and business rules.
Secure, scalable document archiving with cloud and on-premises options keeps your critical files protected yet accessible anytime across devices.
Verdict:
With advanced automation, seamless integrations, and robust compliance support, DocuWare stands out among the best NetDocuments alternatives. It helps your firm reduce manual work, improve accuracy, and secure documents, making transitions less risky and productivity gains clear.
7. LogicalDOC
Struggling to manage and organize your documents effectively?
LogicalDOC’s document management platform offers features like centralized storage and advanced collaboration tools that directly address these issues.
With improved document organization, your team spends less time searching and more time focusing on work. LogicalDOC ensures quick document retrieval and collaboration from anywhere so your workflows stay smooth.
Here’s how LogicalDOC can help you.
LogicalDOC simplifies your document processes by providing cloud-based and on-premise options, enabling constant access to files without complicated hardware. The system supports multiple devices, making it easy to stay connected.
It provides version control, audit trails, and automated workflows so your team can track edits and stay compliant, enhancing transparency and reducing errors during document handling.
Beyond managing files, LogicalDOC includes a workflow engine that automates task transitions with reminders and notifications, so your team knows exactly what to do next. This reduces manual coordination and accelerates approval processes.
Additionally, LogicalDOC supports electronic signatures and online forms, helping you eliminate paper completely while keeping your records organized and compliant with regulations.
Get greater control and save valuable time.
If you’re considering a new solution, understanding how to ensure a seamless transition when migrating your document management system is crucial.
Key features:
Centralized document management system for easy digital document storage, retrieval, and collaboration tailored to mid-sized companies needing secure access.
Powerful workflow engine automates business processes through task notifications and transition alarms, reducing manual coordination and speeding approvals.
Cloud and on-premise deployment options with multi-device access, version control, and audit trail features to ensure transparency and compliance in document handling.
Verdict:
LogicalDOC’s flexible, modular platform with workflow automation, cloud access, and strong security features makes it one of the best NetDocuments alternatives for firms seeking improved document control, efficient collaboration, and compliance support.
8. FileHold Systems
Struggling to manage your documents effectively?
FileHold offers secure document access, workflow automation, and scanning tools that tackle common management headaches like version confusion and approval delays.
If you’re dealing with lost files, unclear contract dates, or compliance worries, FileHold’s controlled document access and automated workflow features help keep everything organized, approved on time, and easy to find.
Let’s explore how it works.
FileHold simplifies your document chaos by automating workflows for reviews, approvals, and electronic signatures, reducing manual steps and errors.
Its system also supports both cloud and self-hosted setups, allowing you to keep data under your control or hosted securely with GDPR compliance. Users can access documents anytime, making remote work practical. The platform includes document scanning and imaging capabilities that turn paper archives into searchable digital files, perfect for firms needing to reduce paper clutter while maintaining compliance.
Another powerful feature is its records management with archiving and disposition rules, helping you maintain regulatory compliance and control retention schedules across all your documents. Combining scanning, workflows, and retention policies means fewer bottlenecks and smoother audits.
Your team will appreciate easier access and reliable control.
Key features:
- Secure, controlled access to documents ensures only authorized users can view or edit files, reducing risks and supporting compliance needs.
- Automated document workflows and approvals streamline processes like contract reviews and invoice payments to eliminate manual delays.
- Integrated document scanning and imaging converts physical files into searchable, version-controlled digital documents, easing paper overload challenges.
Verdict: FileHold’s mix of secure access, automated workflows, and scanning with records management makes it one of the best NetDocuments alternatives for professionals seeking transparency, compliance, and easier document control without disrupting daily operations.
Conclusion
Ready to regain control of your documents?
Choosing the right replacement system feels overwhelming, especially when you fear a messy migration or getting locked into another platform that creates team friction.
This decision directly impacts your firm’s efficiency and bottom line. Every hour your team wastes wrestling with a clunky system is a hidden cost you can’t afford, slowing client service and growth.
Here is what I recommend.
From all the tools I’ve evaluated, FileCenter is my top pick for its practical approach to document control and seamless integration.
What I love is how its reusable folder templates and built-in PDF tools make it one of the best NetDocuments alternatives for firms wanting to get organized without disruption.
I highly recommend you start a free trial of FileCenter to see how quickly it can simplify your core workflows.
You will feel the difference almost immediately.
