Tired of tedious manual document merging?
Juggling different PDF files and trying to combine them into one organized document is a frustrating, time-consuming task for any growing business.
The worst part is when critical documents get mixed up, causing project delays and workflow disruptions that you just can’t afford.
A Zapier analysis found companies waste an average of 2-3 hours weekly on this task alone. That lost productivity adds up fast, hindering your team’s efficiency.
The right tool solves this by letting you merge PDFs in just one click, saving you valuable time and eliminating costly manual errors.
In this guide, I’ll review the best PDF merging software for 2025. My goal is to help you confidently find a reliable tool that fits your budget and security needs.
You’ll discover solutions that streamline your workflows, secure your documents, and integrate with the systems you already use every day.
Let’s get started.
Quick Summary:
| # | Software | Target Users |
|---|---|---|
| 1 | FileCenter → | Businesses needing simple, powerful document management |
| 2 | OpenKM → | IT managers seeking secure, automated document workflows |
| 3 | Soda PDF → | Teams needing flexible, secure, user-friendly PDF management |
| 4 | DocuWare → | Organizations requiring efficient, compliant document processing |
| 5 | Revver Digital → | Sales teams needing integrated workflows and mobile flexibility |
1. FileCenter
Struggling to manage overwhelming paperwork?
FileCenter offers powerful yet user-friendly document management with built-in PDF scanning, editing, and consistent folder organization.
By converting paper into searchable PDFs and storing them in reusable templates, it saves you from the headache of lost files and chaotic document archives. This means you spend less time searching and more time focusing on what matters—reducing manual document handling errors instantly.
Here’s how FileCenter can help.
It acts as a single hub for scanning, editing, and organizing your documents efficiently.
With its easy-to-use “e-file cabinets,” you can scan, merge, and edit PDFs directly from a simple interface. FileCenter integrates smoothly with major cloud services like Google Drive, OneDrive, and Dropbox, allowing you to access and update files both locally and in the cloud, which ensures your team stays in sync wherever they work. This combination of desktop and cloud compatibility helps keep your workflow uninterrupted and accessible.
Additionally, FileCenter provides OCR automation, turning paper into editable text that can be routed and managed in bulk. Coupled with expert installation support and flexible payment plans, it allows your business to adopt a secure, streamlined document system with minimal hassle, fitting tightly into existing setups.
Easy to install and learn, FileCenter supports your need for secure, efficient, and scalable document merging and organization.
Key features:
Intuitive “e-file cabinets” let you scan, merge, and edit PDFs all within a consistent and reusable folder structure for quick access and improved workflow.
Cloud integrations with Google Drive, OneDrive, and Dropbox ensure your PDFs and documents are always accessible and updated across all platforms and devices.
Automated OCR capabilities convert scanned images to searchable PDFs and allow batch processing, reducing manual entry errors and accelerating document handling.
Verdict:
FileCenter stands out as the best PDF merging software for businesses needing simple but powerful solutions. Its built-in PDF editing, cloud compatibility, and automated OCR save you countless hours while making your document management system more reliable and effective.
2. OpenKM
Struggling to manage countless PDFs efficiently?
OpenKM offers automated workflows and document-level security to simplify content handling and secure sensitive files, directly addressing manual errors and compliance concerns.
By combining role definitions, detailed activity logs, and automatic tasks, it empowers your team to maintain control and transparency with complete traceability for document processes. This helps reduce processing delays and avoid unintentional data leaks.
Let’s explore how it solves your document merging needs.
OpenKM streamlines PDF merging by integrating document management, collaboration, and search into one easy interface.
Its platform supports advanced search and collaboration tools alongside robust security settings, ensuring your merged PDFs stay organized and protected. This includes configuration of automatic tasks for workflow automation, which can reduce manual intervention in document processing.
Beyond PDF merging, the system’s module approach lets you expand functionality and tailor integrations to fit your existing systems. Whether you want cloud connectivity or custom app development, OpenKM offers flexibility alongside centralized control. This combined with strong record-keeping capabilities helps maintain compliance standards and improves your team’s productivity.
You’ll find it designed for companies aiming to simplify document workflows while enhancing security and control.
Key features:
- Advanced workflow automation: Apply validation rules and automate document tasks to minimize manual errors and speed up PDF merging processes efficiently.
- Robust document security: Define user roles and permissions with detailed audit logs, ensuring your sensitive merged PDFs remain protected and compliant.
- Modular and customizable platform: Expand OpenKM with modules or build custom apps to integrate with your existing tools and tailor workflows to your precise needs.
Verdict: OpenKM excels as one of the best PDF merging software options for IT managers needing secure, automated, and customizable document workflows. Its focus on validation, security, and integration supports smoother mergers and compliant records management for growing organizations.
3. Soda PDF
Struggling to merge PDFs without losing quality?
Soda PDF offers a suite of easy-to-use tools that let you merge various file types like Word, Excel, and PowerPoint into PDFs while keeping the original formatting intact.
For busy teams juggling multiple documents, the ability to rearrange, delete, and compress PDFs helps maintain clean files. This flexibility, combined with comprehensive editing and conversion features, makes it easier to handle contracts, reports, or shared documents with efficient and error-free workflows.
Let’s explore how Soda PDF can help.
You can merge PDFs effortlessly with Soda PDF’s intuitive interface, saving you time and preventing manual errors.
Alongside merging, the ability to batch convert multiple files to and from PDF formats streamlines document preparation, especially for operations coordinators managing mixed file types across projects.
Another advantage is the software’s accessibility across platforms—whether you’re offline using the desktop app or working remotely via the online platform. Plus, built-in cloud integrations with Dropbox, Google Drive, and SharePoint keep your team connected and organized, while security features like password protection and redaction help safeguard sensitive data.
All these tools come together in one place to reduce manual steps and protect your documents.
Key features:
- Merge multiple file types into PDFs with ease, supporting Word, Excel, and PowerPoint files to keep your documents consistent and professional.
- Batch convert various documents to and from PDF format quickly, helping you prepare and share files without re-typing or extra steps.
- Cross-platform access and cloud storage ensure your team can work on PDFs anywhere, with security options including encryption and redaction to protect data.
Verdict:
With powerful merging capabilities combined with batch conversion and multi-platform accessibility, Soda PDF stands out as the best PDF merging software for teams needing flexible, secure, and user-friendly document management solutions. You can manage files confidently while safeguarding your workflow and data.
4. DocuWare
Struggling to manage document overload efficiently?
DocuWare offers intelligent document processing with advanced OCR and handwriting recognition, easing data extraction and improving workflow automation.
If your team deals with manual invoice handling or scattered files, DocuWare can reduce errors and accelerate processing by automating document capture and digitizing workflows. This means your organization avoids bottlenecks and maintains control with secure document archiving and compliance-tailored workflows for audit readiness.
Let’s explore how it works.
DocuWare simplifies your work by digitizing and automating key processes, improving accessibility anytime, anywhere.
Its platform supports automated invoice processing that transforms accounts payable workflows, allowing your finance team to track approvals in real-time and cut down on manual efforts. This practical automation helps reduce costly errors and speeds up invoice approvals.
Additionally, DocuWare integrates seamlessly with systems like SharePoint and Outlook, supporting flexible cloud or on-premises deployment. These features combine with workflow management and task tracking to help your team collaborate better and ensure documents move through processes without delay or confusion.
You’ll also appreciate mobile apps that empower your mobile workforce to access and merge PDFs securely on the go.
Experience smoother, safer document handling tailored to your business needs.
Key features:
- AI-driven document processing using optical character and handwriting recognition that extracts data accurately and automates repetitive tasks for faster workflows.
- Secure document archiving with compliance support that keeps your files safe, searchable, and audit-ready under industry regulations.
- Flexible deployment and integrations including cloud, on-premises, and connections to Outlook, SharePoint, and task managers for seamless workflow continuity.
Verdict:
With intelligent document processing, automated invoice handling, and secure archiving, DocuWare stands out as the best PDF merging software for organizations seeking efficiency, compliance, and smooth integration. Real customer stories show ROI improvement and time savings, making it a strong candidate for your document management needs.
5. Revver Digital
Struggling to find reliable PDF merging software?
Revver Digital focuses on simplifying complex sales and marketing workflows, offering tools that boost efficiency and communication within specialized industries.
By combining web-based sales management and mobile app integration, it tackles common document handling pain points, providing a platform where your team can easily manage and merge information with real-time collaboration. This approach ensures accelerated deal closing and improved workflow consistency across devices.
Let’s dive into how their solution works.
Revver Digital delivers a comprehensive sales management system designed to enhance team productivity and communication.
Its modern web-based interface supports smooth connections between buyers, sellers, and brokers, with features like SMS/MMS marketing and inventory management, allowing your team to handle document merges and customer interactions within one unified system. These tools help you maintain control and transparency during sales cycles through real-time data updates and accessible mobile app capabilities.
Additionally, the mobile app complements your desktop experience by enabling access on-the-go, ensuring your staff stays connected whether in the office or remote. This combination supports faster information sharing and error reduction through synchronized processes and easy-to-use management interfaces.
Your sales pipeline stays organized and responsive.
Key features:
- Modern web-based sales management system that connects buyers, sellers, and brokers to streamline document and sales workflows effectively.
- Mobile app support delivering on-the-go access for managing merging documents and communications anywhere, increasing responsiveness.
- Integrated SMS/MMS marketing and inventory management tools help coordinate messaging campaigns while keeping track of product information and updates.
Verdict: With its targeted focus on sales management and digital communication, Revver Digital provides core features that ease document consolidation and sales tracking, positioning it as the best PDF merging software for teams needing integrated workflows and mobile flexibility.
6. iLovePDF
Struggling to manage PDFs quickly and securely?
iLovePDF offers a wide range of easy-to-use tools to merge, split, compress, convert, and edit PDFs, helping you tackle document management headaches.
If you regularly combine or organize multiple PDFs, these tools reduce manual steps and errors. Their comprehensive suite covers everything from adding page numbers to converting PDFs to and from various formats, ensuring efficient handling of all your document tasks while keeping your data safe.
Let’s dive into what it can do.
iLovePDF solves your PDF frustrations by putting all the essential tools in one place, accessible on web, desktop, and mobile.
With a focus on practical features like merging PDFs in any order and splitting files precisely, it lets you customize documents effortlessly. The platform supports converting PDFs to Word, Excel, and PowerPoint, so teams can edit and repurpose content without recreating files, saving time and improving workflows.
Another standout is the ability to protect and unlock PDFs with passwords, plus e-signing and redaction tools ideal for businesses needing secure document processes. The Desktop and Mobile apps also let you scan documents, apply OCR to to make text searchable, and batch process files for faster project completion, keeping your team productive and compliant.
This all-in-one approach helps you keep control while streamlining your document flow.
Key features:
Comprehensive PDF toolkit including merging, splitting, compressing, and editing, designed to simplify document workflows without complex software.
Multiple format conversions let you move between PDFs and editable Word, Excel, PowerPoint, or image files seamlessly, reducing rework and saving time.
Security and e-signing options protect sensitive content and enable legally binding signatures, supporting secure collaboration and compliance needs.
Verdict:
iLovePDF stands out as one of the best PDF merging software options by combining user-friendly merging tools with broad editing, conversion, and security features. Its availability across web, desktop, and mobile lets you work how and where you need, making it a reliable choice to ease your PDF workflow.
7. Smallpdf
Struggling to merge PDFs without hassle?
Smallpdf offers a complete suite of PDF tools including merging, splitting, compressing, and editing that directly address your document management needs.
Handling multiple PDFs can slow down your workflow, but Smallpdf makes combining files straightforward with its easy-to-use Merge PDF tool that improves productivity by reducing manual tasks. This tool cuts the time needed to organize documents significantly, helping teams stay efficient and focused.
Here’s how Smallpdf can help.
Smallpdf solves this with powerful online and mobile tools designed for effortless PDF management anytime, anywhere.
Its Merge PDF feature lets you combine multiple documents in just a few clicks, while you can also use over 30 other PDF tools to convert, compress, and edit files, making it a versatile choice for your everyday needs. The software supports your workflow whether you’re on desktop or mobile, so your team stays productive on the go.
Another standout capability is its secure e-sign functionality. You can fill forms, sign contracts, and request signatures all within the platform, which reduces delays and speeds up approvals. Alongside merging, compressing, and converting PDFs, you get an integrated way to manage documents securely and efficiently in one place.
Smallpdf helps you work smarter, not harder.
Key features:
- Extensive PDF toolset including merge and split: Smallpdf offers over 30 easy-to-use tools such as Merge PDF, Split PDF, and Compress PDF to streamline document workflows.
- Cross-device accessibility with mobile app: Work on documents wherever you are, thanks to a mobile app that enables scanning, merging, and organizing PDFs on the go.
- Secure digital signature and e-sign requests: Fill, sign, and request signatures on contracts securely, helping speed up approvals while ensuring compliance standards.
Verdict:
Smallpdf’s versatility with over 30 PDF tools, including powerful merging features and mobile access, combined with secure e-signature capabilities, makes it one of the best PDF merging software options for busy teams looking for reliability and ease.
9. PDF24
Struggling to manage multiple PDFs effectively?
PDF24 offers a wide range of free, easy-to-use online tools designed to help you merge, split, compress, and edit PDFs—all from one place.
If you’re juggling document workflows, PDF24’s comprehensive toolkit removes manual steps and simplifies handling multiple PDF tasks without any cost or hidden software issues.
Let’s explore what PDF24 can do.
PDF24 provides a complete package to handle your PDFs efficiently with its Creator software and web tools available at no charge.
You can merge, split, compress, sign, and protect PDFs, plus convert images or webpages into PDFs. These tools help you manage documents with ease by letting you combine multiple files or rearrange pages with simple and clear functionality that fits into your daily workflow.
Beyond merging, PDF24 lets you redact sensitive information, add watermarks, page numbers, or convert PDFs to Word and vice versa, providing a versatile solution that supports secure document compliance and audit readiness. Its fax integration even allows sending and receiving faxes digitally without traditional machines, streamlining communication.
All these features come together to give you control over your document management and cut down processing errors.
The benefits make document handling less of a burden.
Key features:
Comprehensive free PDF toolkit: Offers merging, splitting, compressing, editing, and signing PDFs to reduce manual document handling and save time.
Versatile file conversion tools: Easily convert between PDFs, images, Word files, or webpages to maintain consistent document formats across teams.
Secure and customizable PDF options: Includes redacting, protecting, adding watermarks, and pagination ensuring compliance and professional outputs.
Verdict:
With a broad set of easy, no-cost PDF tools including merging, editing, and conversion plus secure fax capabilities, this software is well equipped as the best PDF merging software for teams needing reliable, user-friendly document handling in 2025.
10. Sejda
Looking for a simple way to merge PDFs?
Sejda offers powerful merging tools that combine multiple PDFs and images into a single file with options like bookmarks and page selection.
If you’re dealing with complex documents, Sejda helps you reorder pages, create tables of contents, and even add file names automatically, making it easier to manage your PDFs. This means you can reduce manual errors and improve workflow efficiency by using an intuitive interface that supports detailed customization.
Let’s see how it handles your PDF needs.
Sejda solves document merging challenges by providing both online and offline options, giving you control over where your files are processed.
Its merging capabilities include the ability to reorder files freely, select individual pages for merge, and generate a table of contents or bookmarks. This lets you customize output for professional presentations or compliance needs, saving you time and effort.
Beyond merging, Sejda supports creating fillable PDF forms, adding signatures, and editing existing text. Its desktop version keeps files offline, ensuring security for sensitive documents. Plus, if you work with scanned documents, the OCR feature extracts searchable text, enhancing document accessibility. Together, these features reduce manual processing and help keep your team productive, organized, and secure.
Everything comes in a package designed to fit your workflow needs perfectly.
Key features:
Combine PDFs and images seamlessly, with options to reorder pages, select specific ones, and produce automatic bookmarks or table of contents for easier navigation.
Edit PDFs directly, including adding text, links, images, signatures, and filling out forms to streamline document workflows.
Run online or offline apps, so you can process files securely on your computer or in the cloud without compromising privacy or flexibility.
Verdict: By blending user-friendly merging with editing, security, and OCR tools, Sejda stands out as the best PDF merging software for teams managing complex documents under strict timelines and compliance needs.
12. Online2PDF
Struggling to merge PDF files without hassle?
You can merge PDFs with Online2PDF while also converting, editing, unlocking, and protecting your documents in one place.
Many of your common issues like combining multiple formats, managing page order, and removing PDF restrictions are tackled by Online2PDF’s comprehensive file handling options that combine flexibility and control. This makes it easier to prepare professional PDFs without switching tools or dealing with compatibility problems.
Let’s explore how it works.
Online2PDF offers a complete online suite that handles merging while letting you edit pages, reorder or rotate them, and split files as needed.
With support for many formats like Word, Excel, PowerPoint, and images, it’s easy to convert diverse file types into one cohesive PDF, perfectly fitting your workflow requirements. This versatility helps avoid delays and errors when juggling different content sources.
You also get advanced features like automatic removal of PDF protections (if passwords are provided), plus options to customize headers, footers, and page numbering. The tool even supports detailed layout changes and compression settings, enabling you to optimize your output for file size or quality, which can improve sharing speed and storage.
All these features combine to reduce manual work, minimize errors, and boost document-sharing efficiency for your team.
It’s a smart choice for anyone needing quick, precise PDF merges without fuss.
Key features:
- Supports numerous formats including Office and images, allowing you to merge and convert multiple document types into unified PDFs effortlessly.
- Advanced page management tools enable reordering, rotating, splitting, and inserting pages to tailor your final document perfectly.
- Comprehensive security handling includes automatic unlocking of protected PDFs (with password), plus options to set or remove printing, copying, and editing restrictions.
Verdict:
Online2PDF stands out as the best PDF merging software by combining broad format support, advanced editing, and security features in a free, easy-to-use online tool that fits diverse workflow needs without software installs or complicated setups.
Conclusion
Merging PDFs shouldn’t be so frustrating.
Choosing the right tool from dozens of options is overwhelming. You need one that’s powerful, secure, and doesn’t disrupt your existing workflows.
Adobe Acrobat case studies show that automation reduces processing time by 80%. That’s a massive productivity boost for your growing business, freeing your team for more strategic work.
So what’s the best choice?
From my personal experience, FileCenter offers the best balance. It truly simplifies document management without sacrificing the powerful, secure features your business needs.
I love how its intuitive ‘e-file cabinets’ keep everything organized. The best PDF merging software should fit seamlessly into your workflow, not complicate it, and FileCenter does just that.
I highly recommend you start a free trial of FileCenter and see for yourself how easily it organizes and merges all your documents.
You’ll regain control of your documents.
